Deadline: August 15, 2012
Pay Grade: 29E
CONTEXT OF THE JOB:
The Center for Disabilities Studies (CDS) promotes increased access, opportunity, and accomplishment among people with disabilities—across ages and life domains—through its multifaceted research, training, and service portfolio. CDS is one of 67 University Centers of Excellence in Developmental Disabilities (UCEDD) nationwide, and is the largest research and public service Center in the College of Education and Human Development. The Center’s current programmatic units focus on transition to adult life (secondary education, post-secondary education, and employment), health and wellness, PreK-12 education, and assistive technology. Each unit implements a cohesive program of research, technical assistance, academic training, professional development, community training, advocacy, and information dissemination. CDS works in close collaboration with federal agencies and organizations, state agencies, other units at the University of Delaware, community organizations, service providers, individuals with disabilities, and their families. Each programmatic unit provides opportunities to both graduate and undergraduate students to develop their knowledge and skills and contribute to the Center’s mission. The Center also manages the Disabilities Studies Minor benefiting approximately 300 undergraduate students.
Under the general direction of the Center Director, the Administrative Specialist manages the administrative functions of the Center, which involves extensive interaction with CDS units, the College’s Business Unit, other University units, and external organizations. The Administrative Specialist assists the Center Director with budgetary coordination within the center, and serves as a liaison to the College’s Business Unit. The Administrative Specialist resolves procedural conflicts to ensure continuance of projects and adherence to the policies of the University and external funding agents and works with the Business Unit to resolve any budgetary conflicts. The Administrative Specialist oversees personnel-related matters within the Center and works in conjunction with the College’s Business Unit, coordinating development of new positions and compliance with all University-related procedures relative to establishing new positions, recruitment, and hiring. This includes coordination of new employee/student orientation and maintenance of the Center’s Policies and Procedures Manual. This position serves as the Center’s liaison with Dean’s office and the UD Office of Human Resources.
The Administrative Specialist manages the office and supervises administrative staff, including exempt and non-exempt employees as well as miscellaneous wage personnel and student workers.
The Administrative Specialist reports directly to the Center Director and is a member of the Center’s Management Team.
Work collaboratively with Unit Directors and other CDS personnel to develop competitive grant proposals, and assist in securing independent funding for projects. This includes the development and maintenance of a repository of proposal development resources and supports for the benefit of CDS staff. Serve as primary resource to project leaders regarding budgeting, project management, timely and accurate reporting, and university and center policies and procedures. Serve as the coordinator for the federal NIRS data reporting and assist with other data tracking and reporting efforts. Maintain relationships through effective communication with external funding sources as well as University departments to assure positive working relationships between CDS and its partners. Resolve complex administrative and procedural problems when they occur and provide guidance to CDS staff. Oversee all functions related to the Research Office and Human Resources (HR) units on campus that are not already managed by the College’s Business Unit and work closely with the Business Unit relative to proposal submission, financial monitoring, and personnel matters. In collaboration with the Business Unit, monitor the overall CDS budgeting and accounting systems, including: the Center’s basic budget, supplementary and gift accounts and expenditures; student, post-doctoral, professional, and faculty payroll funding; bi-weekly and semi-weekly payroll; and effort certification processes and documentation. Oversee personnel-related matters, including: liaison with other campus units; development, documentation, and enforcement of policies and procedures; the coordination of center-specific orientation and training for new staff and graduate students; consultation and support relative to new positions, searches, hiring, and termination, including student and supplemental contracts; coordination of professional development opportunities for staff; and timely and thorough completion of annual performance appraisal, budget turnaround and employee merit, and other personnel-related reports. Manage the office and supervise core administrative staff as well as several miscellaneous wage and student workers. Assist with the planning and execution of Center events and activities. Serve on Center Management Team. Perform other job-related duties as assigned.
Bachelor’s degree in accounting, human resources, business administration or related field and three years of experience or equivalent combination of education and experience. Experience in a higher education preferred. Administrative knowledge, accounting background and facility with a variety of computer software programs, including word processing, spreadsheets, and database applications. Knowledge of cost analysis, budget preparation and management, development of financial plans, and the ability to analyze budgetary expenditures for compliance with an approved budget are important attributes. Ability to perform complex tasks and to prioritize multiple projects. Ability to prepare research proposals and reports. Ability to provide technical advice and information to faculty and staff. Effective interpersonal and communication skills in working with a diverse population. Knowledge of grant funding policies and procedures and applicable University and governmental regulations. Knowledge and understanding of intellectual property rights, laws, guidelines and policies. Ability to make sound administrative/procedural decisions and judgments.
How To Apply
When applying please submit a one-page cover letter and your resume as one document. Also, please remember to provide names, addresses and telephone number of at least three references in the online application.
Equal Employment Opportunity
Employment offers will be conditioned upon successful completion of a criminal background check. A conviction will not necessarily exclude you from employment.
The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members and Women. The University's Notice of Non-Discrimination can be found at
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