Administrative Support Assistant (OA)
Department Of Justice - Washington, DC

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This position is located in the Justice Management Division, the Departmental Ethics Office (DEO). DEO administers the Department-wide ethics program. The incumbent provides administrative and programmatic support to DEO and its staff. This work demands efficient and accurate products, the ability to communicate effectively both orally and in writing, and the ability to deal professionally with high level officials. The incumbent must have a demonstrated ability to maintain and manipulate data and databases, as well as proficiency with Mircrosoft Office Suite; particularly, Word Access, Outlook and Excel.

One or more positions may be filled using this vacancy.

Filling this position is subject to funding availability.
    KEY REQUIREMENTS
  • You must be a U.S. Citizen or National.
  • Resume and supporting documents (See How To Apply section).
  • You may be subjected to undergo a urinalysis for a drug test.
  • Moving and Relocation Expenses are not authorized.
  • You must undergo a pre-employment security investigation.
  • Must be able to type at least 40 words per minute.

DUTIES: As the Administrative Support Assistant (OA), you are responsible for the following:

- Serve as a central control point for various office systems. Support communications from outside and within the office, including responding to telephone calls, finalizing documents, and compiling data for reports. In this capacity, plan, establish, and maintain office control systems such as those for the control of the location, arrangement, access to, and use of office files.

- Collect, maintain, input and manipulate data and databases that support the DEO mission.

- Serve as the organization's liaison on office support services, including providing advice, guidance and assistance to staff. Works with staff to define required data elements and desired format.

-Performs work in support of a property management function, such as filing and maintaining property records, participating in periodic property inventories, and/or disposal of excess property.

- Serves as the organization's liaison to the purchasing/procurement office to arrange for, monitor, and secure equipment, services, and products.

QUALIFICATIONS REQUIRED: In order to qualify for the Administrative Support Assistant (OA) you must possess the specialized experience and selective placement factor.

For the GS-07: You have at least one year of specialized experience, equivalent to the GS-06 level in the Federal service performing the following: 1) review documents for missing or incompatible information; 2) assemble and prepare forms and draft correspondence as needed; and 3) use automated systems to access, retrieve, and generate various transaction data and reports.

For the GS-08: You have at least one year of specialized experience, equivalent to the GS07 level in the Federal service performing the following; 1) use judgment to interpret and adapt guidelines to implement, monitor and control processes and procedures for administrative support programs; 2) resolve a variety of conventional problems, questions, or situations involving administrative support functions; 3) present recommendations to supervisor for changes either orally or in writing; and 4) use automated systems to extract information from various sources to prepare finalized reports.

SELECTIVE PLACEMENT FACTOR: You must have experience using office automation systems, such as word processing software and personal computers. In addition, you must type 40 words per minute. During an interview, we may ask you to demonstrate you ability to type 40 words minute with three or fewer errors in a five-minute sample.

Only experience obtained by the closing date of this announcement will be considered.

HOW YOU WILL BE EVALUATED: For Competitive Applicants/All US Citizens: If you meet the qualifications, you will be rated and ranked under Category Rating procedures. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Candidates will be ranked into 3 categories: Best-Qualified; Highly-Qualified; and Qualified.

The Category Rating Process does not add veterans’ preference points or apply the “rule of three”, but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 per cent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher).

Qualified candidates will be assigned to a quality category. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Please follow all instructions carefully. Errors or omissions may affect your rating. All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

- CUSTOMER SERVICE
- WRITTEN COMMUNICATION
- ORAL COMMUNICATION
- DECISION MAKING
- APPLIES TECHNOLOGY TO TASKS

BENEFITS: The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc .

OTHER INFORMATION: Conditions of Employment:

1. Entrance on duty is contingent upon completion of a pre-employment security investigation.
2. DIRECT DEPOSIT : All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
3. All male applicants born after December 31, 1959, must have registered for the selective service (see http://www.sss.gov/ ). If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.

Other Information:

- If you are an eligible Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) applicant, you may apply for special selection over other applicants for this position. Individuals who have special priority selection rights under CTAP or ICTAP must be well qualified for the position. To be well qualified, applicants must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria, not including veterans’ preference points, if applicable. CTAP and/or ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a recent (or last) performance appraisal; a "Notice of Personnel Action" (SF-50) documenting separation; or, if applicable, an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. ( http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap .)

- If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans’ preference see http://www.fedshirevets.gov/job/vetpref/index.aspx

- The Department of Justice is an Equal Opportunity Employer. Except where otherwise provided by law, there will be no discrimination because of color, race, religion, national origin, politics, marital status, disability, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism.

- The Department of Justice welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department.

- The Department provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing specialist listed in the vacancy announcement. The decision on granting reasonable accommodation will be made on a case-by-case basis.

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