Overseen by the Department Chair, and working with the Department Coordinator, provides clerical and administrative support to the department by carrying out daily operations. Interacts regularly with faculty, staff, and students. Provides office reception duties, answers telephones, greets visitors, distributes mail, makes copies, and maintains files. Responsible for travel requests, textbook orders, student evaluations, purchase and check requests, and updating various department websites. Handles all attendance reports, hiring paperwork, and timesheets for student assistants. Provides information about Departmental curriculum. Keeps inventory of office supplies and orders as necessary. Picks up payroll warrants and distributes accordingly. Handles confidential information. Assists with departmental events and projects including maintaining and updating student advising materials in the Department. Works with members across the College and University and provides assistance. Attends training and relevant Department and College meetings. Other duties as assigned. Essential Qualifications High School diploma or its equivalent with at least three years of experience in general office clerical or secretarial work or the equivalent. Previous administrative experience to be sufficient in performing the duties mentioned above. Strong attention to detail and follow through, a high level of accuracy and focus, maintains confidentiality, and is reliable and dependable. Maintains positive and supportive relationships in a diverse environment to manage multiple and simultaneous projects, deadlines and changing priorities. Demonstrated ability to effectively communicate verbally and in writing, with individuals at different levels and across divisions; knowledge of English grammar, spelling and punctuation is required. Demonstrated skill in standard office software packages including Microsoft Word, Excel, Outlook and Internet. Strong written and oral communication skills including thorough knowledge of English grammar, punctuation, and spelling. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front-line contact with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Preferred Qualifications Bachelor's degree from an accredited institution in a four-year college or university and minimum of three years of experience in a related field. General working knowledge of applicable university infrastructure, policies, and procedures. License/ Certification A valid driver's license and/or independent means of transportation in order to go to various locations on and off campus. Special Working Conditions Occasional evening or weekend hours.
Employment is contingent upon satisfactory completion of a fingerprint background check.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and Academic Student position or Student Assistant position as such: Graduate Assistant, Teaching Associate, Instructional Student Assistant and Student Assistant.
Employee/applicant who submits an application for a position may be required to successfully complete job related performance examination(s)/test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 P.M. (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
Cal State Fullerton is an Equal Opportunity/Title IX/503/504/VEVRA/ADA Employer.