Administrative Support Assistant II
SDSU Research Foundation - San Diego, CA

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Benefits Eligibility

Hourly with no benefits

FTE Percent


Annualized or Hourly Salary


Advertised Salary

$14.45 - $16.62 per hour

Job Responsibilities

The Administrative Support Assistant II performs a variety of moderate to complex clerical work assignments of a responsible and difficult nature involving the planning and organizing of the clerical/secretarial work of the office: referring and screening visitors and calls, scheduling meetings and special activities; explaining office and or program policies; typing and preparing documents, correspondence, and reports; data transcription; maintaining and tracking records; filing and faxing documents; processing standard and electronic mail; using office support technology and systems such as word processing, desktop publishing, spreadsheets, and databases to produce results; creating and maintaining standard and electronic records, files and record keeping systems; processing documents and records; making travel and other arrangements; ordering and maintaining supplies; interacting with and solving problems for internal and external clients; and other duties as assigned.

Minimum Qualifications

High School Diploma, or equivalent, and six months of office or administrative support experience.

Required Knowledge, Skills, and Abilities

Thorough written and oral communication skills, including English grammar, spelling, and punctuation: an ability to apply independent judgment, discretion and initiative to address problems and develop solutions; ability to perform standard arithmetic functions; competence in understanding, interpreting, and communicating procedures, policies, information, ideas and instructions. Fluency in using standard office software packages, particularly MS Office. Able to work independently with minimal supervision while exercising sound judgment and business practices. Ability to work effectively under pressure and under constantly changing deadlines and project requirements utilizing time management skills to meet project deadlines/timelines. A self-starter with above average initiative. Ability to go from building to building to transfer forms and documents.

Standard Requirements

This description incorporates the most typical duties performed. It is recognized that other related duties not specifically mentioned may also be performed. The ability to report to work on time; follow directions from a supervisor; interact effectively with co-workers; understand and follow posted work rules and procedures; accept constructive criticism; for managers and supervisory personnel to lead and manage others; and to maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers and management.

Preferred Education/Certifications

Some college; AA or BA preferred.

Preferred Experience/Special Skills

Experience screening and referring calls; excellent keyboard/typing skills; proficient in MS Word and web-based applications; interest in or experience with K-12 education. Non-profit organization experience.

Working Conditions

Indoor office environment with a considerable amount of activity, people coming and going for meetings and deliveries, multiple conversations in open central area. Off-campus building with free parking.

Job Close Date Jobs close at 4pm PST


Supplemental Questions

Additional Instructions for Applicants

Certain SDSURF positions must undergo background and other screening, which may include criminal history, credit history, health examination, fingerprinting, or other screening criteria which the SDSURF determines necessary for business purposes. Where such requirements are known, they will be stated in the job posting. By accepting a position with SDSURF, you are agreeing to undergo such screenings at any time during your employment with SDSURF if it is determined necessary for business reasons.

Open-Restricted Quick Link This link is only used for: named in grant, transferring of projects from other institutions to SDSURF, or transfer of position from
University to Foundation. Job must be in the "Open-Restricted" status.

Activity Report

Physical Effort with or without reasonable accommodations

Indicate the numbers of hours per day the employee will perform the following.

Bending over





Lifting or carrying


Reaching overhead


Repetitive use of hands/arms



Pushing or pulling

Repetitive use of legs

Eye/hand coordination

Driving cars, trucks, forklifts, and other equipment

Being around scientific equipment and machinery

Walking on uneven ground

Mental Effort

Indicate the numbers of hours per day the employee will perform the following.

Directing others


Using math/calculations


Working at various tempos

Concentrating amid distractions

Remembering names

Remembering details

Making descisions

Working rapidly

Examining/observing details

Discriminating colors

Environmental Factors

Indicate the numbers of hours per day the employee will perform the following.





High places





Change of temperature





Working with others

Working around others

Working alone

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