Administrative Support Assistant
Department Of The Interior - Glasgow, MT

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BLM is seeking a dynamic and energetic individual to join the team to serve as an Administrative Support Assistant in the HiLine District Office, Glasgow Field Office in Glasgow, Montana. Information about the Glasgow area can be found at www.glasgowchamber.net .

Explore a new career with the BLM - where our people are our greatest natural resource. The BLM manages more land - approximately 253 million acres - than any other Federal agency. This land, known as the National System of Public Lands, is primarily located in 12 Western states, including Alaska. The Bureau, with a budget of about $1 billion, also administers 700 million acres of sub-surface mineral estates throughout the nation. The BLM's multiple-use mission is to sustain the health and productivity of the public lands for the use and enjoyment of present and future generations. For additional information about the BLM, please visit our website .

This position is also being advertised under vacancy announcement MT-Merit-2013-0059. Only one person will be selected from these announcements.
    KEY REQUIREMENTS
  • U.S. Citizenship is required.
  • Security Clearance/Background Investigation is required.
  • Be sure to read the "How to Apply" & "Required Documents" Sections.
  • You cannot hold an active real estate license, nor can you
  • have an interest or hold stocks in firms with interest in Federal Land.
  • Direct Deposit Required.

DUTIES: The incumbent serves as the receptionist for the Field office and provides principle clerical, administrative, and staff assistant support to Field Office and District staff members. At the full performance level, duties include but are not limited to the following:
  • Participating with the staff in the formulation of work programs and budget.
  • Maintaining the office budget, keeping full account of expenditures, assuring the accuracy of codes, dollar amounts, and compliance with the procedures.
  • Completing requisitions before each purchase, checking accuracy of activity codes and object class on requisitions.
  • Advising the staff of sources of supply, prices, delivery dates, and procurement regulations and processing to insure compliance.
  • Reconciling charge card computerized requisition statements and submitting to the District office for entering into Financial Management Business System (FBMS).
  • Assisting the staff in preparation of travel authorizations and travel vouchers, insuring accurate coding, estimation of costs, and calculation of claimed expenses.
  • Administering the Rangeland Administration System (RAS) data base, keeping it current and assuring accurate and timely issuance of approximately 250 permits and billing notices totaling some 140,000 animal-unit months (AUMs) of forage and ensuring accurate accounting of receipts.
  • Insuring vehicle safety inspections are completed monthly during the field season and bi-monthly the rest of the year.
  • Serving as the timekeeper for the office, overseeing completion of and auditing time and attendance reports for all employees.
  • Serving as the collections officer.
  • Maintaining accountability of all capitalized and major non-capitalized property.
  • Processing incoming/outgoing mail.
  • Reviewing all official correspondence format and content (spelling, sentence structure) to ensure it meets the agency standards prior to distribution.

QUALIFICATIONS REQUIRED: For GS-05: One year of specialized experience equivalent to the GS-04 level in the Federal service - OR - Successful completion of a 4 years of education above high school level.

For GS-06: One year of specialized experience equivalent to the GS-05 level in the Federal service - OR - 9 semester hours of graduate education in a field directly related to the position.

Equivalent combinations of post-high school education and specialized experience may be used to meet total qualification requirements.

Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade of the position to be filled.

For GS-05: Work consists of performing a full range of standard clerical assignments and resolving recurring problems. Work consists of related steps, processes, or methods. Examples include: performing administrative duties in support of the daily mission of an organization such as managing meeting schedules, reviewing ingoing and outgoing mail, responding to routine inquiries from staff and customers, proofreading and finalizing correspondences, maintaining a file plan, or inputting, tracking or gathering data/information from various automated and non-automated systems.

For GS-06: Work includes service as a clerical or administrative assistant, or related position, which consists of performing a full range of standard and non-standard clerical assignments and resolving a variety of non-recurring problems. Work includes a variety of assignments involving different and unrelated steps, processes, or methods. The work requires extensive knowledge of an organization's rules, procedures, operations, or business practices to perform the more complex, interrelated, or one-of-a-kind clerical processing procedures. Examples include implementing, monitoring, and maintaining various administrative programs such as record keeping, mail distribution, central files, reports control, awards, timekeeping and related activities; responding to requests for information using discretion and tact and being mindful of sensitive and confidential issues; locating, assembling and composing information for various reports, inquiries, and non-technical correspondence; or reviewing documents and reports for completeness and entering information into an automated tracking system.

You must meet all qualification requirements by the closing date of the announcement.

HOW YOU WILL BE EVALUATED: Upon receipt of your complete application package, a review of your application will be made to ensure you meet the basic qualification requirements. Your rating will be based on your responses to the Job Specific Questionnaire and the information stated in your resume. If you meet the qualification requirements, your application will be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans. In addition, interviews may be conducted for this position. The interviews may be conducted on a pass/fail basis or may be scored. The job specific questions relate to the following knowledge, skills, and abilities required to do the work of this position:
  • Knowledge of budget procedures and requirements to compile and organize budget work.
  • Skill in the use of PC equipment and office software such as Microsoft Office and standard hardware such as printers, scanners, copiers, and fax machines.
  • Knowledge of computer systems and software packages to accurately input, retrieve, and manipulate data and run associated reports.
  • Knowledge of and ability to follow established procedures for records creation, maintenance, and disposal; data administration; and quality control of data and records.
  • Ability to provide clear information or data both orally and in writing, in order to provide advice and guidance to the public, employees, and supervisor.
  • Working knowledge of purchasing to be able to work independently in procuring supplies, equipment, and services.
  • Working knowledge of data collection and analysis concerned with reports and cash collections.
  • Ability to work independently, shifting from one type of work to another on a continuing basis and completing projects under strict time limits.
On-line Questionnaire: Please make sure that your responses to the on-line questionnaire are supported in your resume.

To preview questions please click here .

BENEFITS: To explore the benefits typically offered to most federal employees in permanent positions, visit the Office of Personnel Management's website at: http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc

OTHER INFORMATION:
  • This position requires that the incumbent works a TRADITIONAL WORK SCHEDULE - Standard - 8 hours per day, 5 days per week. Compressed Work Schedule and Flexible Work Schedules are not authorized, since this position covers the front desk and is required to interact with the public during our business hours of operation (8:00am - 4:30 pm)
  • Appointment is subject to meeting one-year probationary requirements.
  • RELOCATION EXPENSES: Travel, transportation and relocation expenses will not be paid by the Department of the Interior. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the employee.
  • This position requires procurement duties. Applicants selected for this position must sign a certification of compliance with the requirement of Public Law 101-189.
  • Government facilities are required to provide a smoke free environment for their employees. Smoking will be permitted only in designated areas.
  • SELECTIVE SERVICE: Male applicants born after December 31, 1959, must certify that they have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. To register or verify your registration go to the Selective Service System website.

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