Administrative Support Assistant (OA)
National Park Service - West Glacier, MT

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About the Agency

This vacancy is being advertised under delegated examining procedures. The vacancy is concurrently advertised under merit promotion (MP) procedures under vacancy announcement number YL1191148. Candidates who wish to be considered under both procedures MUST apply and submit a complete application package to each announcement.
IMPORTANT NOTE: Click on "Print Preview" to view and/or print the whole announcement. You are encouraged to read the entire announcement before you submit your application package.

This is a permanent (career/career conditional), fulltime position. Work schedule will be fulltime year-round. Employee will normally work 8 hours per day; specific daily hours subject to negotiation, and may be changed due to workload fluctuation.
Glacier National Park has numerous permanent and term vacancies that will be advertised in the near future. Applicants looking for dual career opportunities are encouraged to apply and discuss upcoming vacancies with the selecting official.

Area Information:
Glacier National Park and/or the surrounding area provide a variety of year round recreational activities: hiking, swimming, camping, fishing, ice fishing, canoeing/kayaking, boating, water skiing, cross country and downhill, hunting, skiing, snowmobiling, biking, etc. The majestic mountain vistas, cool lakes and streams, the variety of wildflowers, and wildlife sightings are special attractions to the area. West Glacier has seasonal food and gas services. Columbia Falls (17 miles) has most amenities. All services including hospitals, theaters and shopping are available in Whitefish (28 miles) and Kalispell (32 miles). West Glacier has a grade school (K-6); Columbia Falls, Whitefish and Kalispell have K-12. Flathead Valley Community College is located in Kalispell and offers off-campus education opportunities as well as some bachelor and graduate degrees. We invite you to gather more information on Glacier National Park at www.nps.gov/glac . The local Chambers of Commerce are also valuable resources on the area.

Government housing is generally not available; however, an exception can be made if the selectee is willing and able to serve on the park's structural fire brigade.
TRAVEL REQUIRED
Occasional Travel
Occasional travel for training or to attend meetings RELOCATION AUTHORIZED
Yes
Relocation expenses may be paid if the person selected for the position is from outside the local commuting area and is otherwise eligible for reimbursement of relocation expenses under the current Federal Travel Regulations; however, there will be no guaranteed home sale. KEY REQUIREMENTS
U.S. citizenship required and must be at least 18 years of age.
Appointment subject to background investigation and favorable adjudication.
Males born after 12/31/59 must be registered with the Selective Service.
Must be able to type 40 words per min. with 3 or fewer errors DUTIES: Back to top

Incumbent serves as the office manager, administrative assistant and budget technician for the Division of Visitor and Resource Protection. Responsible for coordinating development of the Division's financial program. Prepares preliminary and recurring operating budgets and programs; monitors obligations and expenditures to assure that funds are properly allocated and expended; provides detailed status of funds reports; and develops and implements, or coordinates the implementation of guidelines and procedures for compliance with NPS financial regulations. Supervises the Division secretary, and up to 3 seasonal and/or volunteer clerks.

Physical Demands/Work Environment :
Demands of the position are mostly mental rather than physical. By nature of duties, incumbent spends many periods of intense concentration under pressure involving short deadlines and long hours. Incumbent may be required to travel to accomplish objectives. Most work is performed in an office setting. However, there is some travel required via various methods in varying weather conditions. Emotional environment is most commonly one of high stress, due to nature of duties.
QUALIFICATIONS REQUIRED: Back to top

To be eligible for this position, you must possess the qualifying specialized experience and/or education as well as any selective factors or screen-out elements as described in the occupational questionnaire and as outlined below. All qualifications must be met by the closing date of this announcement, Friday, August 29, 2014. Qualifying experience may be obtained in the private or public sectors.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

To qualify at the GS-06 level based on your experience you must show you have 1 year of specialized experience equivalent to at least the GS-05 level in the Federal service. Specialized experience is experience that provides the particular knowledge, skills, and abilities to successfully perform the duties of the position. Examples of such experience for this grade level include: assisting in the preparation of budget estimates, account set-up, and budget formulation, programming, and execution for a work unit; monitoring the accuracy of budget estimates, obligations, expenditures revenues and reimbursements; clerical and/or administrative work which included: general office operations including travel, time & attendance using automated systems, file maintenance; and extensive use of computer software and manipulation of data (i.e., Microsoft Office, etc.). If you are claiming this experience, it must be documented in your resume.

To qualify at the GS-07 level based on your experience you must show you have 1 year of specialized experience equivalent to at least the GS-06 level in the Federal service. Specialized experience is experience that provides the particular knowledge, skills, and abilities to successfully perform the duties of the position. Examples of such experience for this grade level include: preparation of budget estimates, account set-up, and budget formulation, programming, and execution for a work unit; monitoring the use of funds for meeting program goals; checking the accuracy of budget estimates, obligations, expenditures revenues and reimbursements; clerical and/or administrative work which included office management duties: oversight of general office operations including travel, time & attendance using automated systems, file maintenance; and extensive use of computer software and manipulation of data (i.e., Microsoft Office, etc.). If you are claiming this experience, it must be documented in your resume.

To qualify based on your education you must show you have completed: GS06 - one-half year of graduate level education directly related to the work of this position (e.g., business administration, accounting)(based on the # of hours that the school attended determined to represent 1 full year of fulltime study; if unavailable, then 9 semester credits will be considered as satisfying the requirement); GS07 - one year of graduate level education directly related to the work of this position (e.g., business administration, accounting) (based on the # of hours that the school attended determined to represent 1 full year of fulltime study; if unavailable, then 18 semester credits will be considered as satisfying the requirement).
You may also qualify at each grade level based on a combination of your experience and education. GS-6 -6 months of specialized experience and 4.5 semester credits directly related to the work of the position; GS-7: 6 months of specialized experience and 9 semester credits directly related to the work of the position.
IN ADDITION to meeting the above requirements, a minimum typing speed of 40 words per minute (WPM) is required.

Qualifying Based on Education

To qualify based on education, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Applicants can verify accreditation HERE .

Transcripts do not need to be official but if you are selected for this position and you used your education to qualify then you will need to provide official transcripts before you enter on duty.

You can receive credit for education received outside the United States if you provide evidence that it is comparable to an accredited education institution in the United States when you apply. For further information click HERE .

Requirements

1. You may be required to serve a probationary period of 1 year.
2. Appointment is subject to the applicant's successful completion of a background security investigation and favorable adjudication.

HOW YOU WILL BE EVALUATED:
Once the application process is complete, a review of your application will be made to ensure you meet the requirements of the position. Your rating will be based on your responses to the occupational questionnaire. Your answers to the questionnaire will be compared against your resume and other application materials in order to validate your score. The assessment questions relate to the following knowledge, skills and abilities (KSAs) that are required to perform the work of this position. Only education and experience acquired by Friday, August 29, 2014 will be considered.

  • Skill in applying the principles and practices of budget formulation to review, edit, and consolidate budget estimates
  • Knowledge of Federal and/or other financial accounting, payroll, procurement, and correspondence management systems
  • Ability to communicate budget analyses, estimates and plans orally and in writing
  • Skill in office management
  • Ability to supervise
Please Note : If it is determined that your resume/application materials do not support your answer to the assessment questionnaire, you may be rated ineligible, not qualified or your score may be modified.

You must include months, years and hours per week worked to receive credit for your work experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as "varies".

Category rating procedures will be used to refer candidates. Candidates will be placed into either the Best Qualified, Well Qualified, or Qualified category.

Best Qualified - applicants possess experience and/or education that well exceed the minimum qualifications of the position, including all selective factors and all quality ranking factors. Applicants considered best qualified must be highly proficient in all requirements of the job and be able to perform effectively in the position.
Well Qualified - applicants possess experience and/or education that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the requirements of the job.
Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all of the requirements of the job.

Order of Consideration : Candidates will be considered in the following order:

1. A pplicants with veterans preference who have a compensable service-connected disability of 10 percent or more and who scored at least in the Qualified category, and Best Qualified veterans preference eligibles who do not have a service-connected disability, followed by all other Best Qualified applicants;

2. Well Qualified veterans preference eligibles who do not have a service-connected disability, and then all other Well Qualified applicants;

3. Qualified veterans preference eligibles who do not have a service-connected disability, and then all other Qualified applicants.

Veterans must submit the required documentation to verify/confirm eligibility for preference (see “How to Apply” section), otherwise, no veteran's preference will be granted. Additional veteran's information is found at http://www.opm.gov/veterans/html/vetguide.asp BENEFITS: Back to top
To explore the major benefits offered to most Federal employees, visit benefits .

NOTE: Retirement contributions into the Federal Employees Retirement System (FERS) have changed for National Park Service employees who will be hired after January 1, 2013. New full-time employees will have to pay higher employee contributions, an increase of 2.3 percent of salary. New FERS employees will contribute 3.1% into the FERS pension fund and new Law Enforcement and Fire Fighters will contribute 3.6% into the FERS pension fund. To read more about the law, go to http://www.opm.gov/retire/pubs/bals/2012/12-104.pdf

OTHER INFORMATION:
1. This recruitment may be used to fill additional, identical vacancies within the park.
2. CTAP/ICTAP: If you are an eligible Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position. To be considered under this special selection priority you must fall into at least the Well Qualified category. CTAP/ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. For additional information go to www.opm.gov/ctap

3. You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; certain Vietnam era and disabled veterans; returned volunteers from the Peace Corps or Vista, etc. Please indicate the type of special appointment you are seeking, if any, on your application and follow all other instructions for applying shown in this announcement. For additional information regarding Schedule A appointment eligibility visit: https://www.opm.gov/disability/PeopleWithDisabilities.asp

4. Promotion Potential: This position has promotion potential to the target grade level of GS-07 . Applicants selected for career ladder positions may be promoted to the target grade without further competition when all statutory and regulatory requirements have been met, performance is satisfactory and promotion is recommended by the supervisor. Promotion to the next higher grade is not guaranteed and is contingent upon the above criteria. Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.

5. Relocation expenses may be paid if the person selected for the position is from outside the local commuting area and is otherwise eligible for reimbursement of relocation expenses under the current Federal Travel Regulations; however, there will be no guaranteed home sale.

6. In accordance with PL 104-134, new employees of the Department of the Interior must identify a financial institution for direct deposit of net pay within 30 days of entrance on duty.
HOW TO APPLY: Back to top
T o apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Friday, August 29, 2014 to receive consideration.

  • To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents (see required documents section) and complete the occupational questionnaire.
  • Click the Submit My Answers button to submit your application package.
  • It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
  • To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login , select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  • To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
APPLYING VIA FAX INSTRUCTIONS:
You are encouraged to apply online. Applying online will allow you to review and track the status of your application.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1. You must print the following cover page http://staffing.opm.gov/pdf/usascover.pdf and provide the required information. The Vacancy ID is YL 1191663.

2. Fax your documents to 1-478-757-3144.

If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on Friday, August 29, 2014 to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire and submit your entire application via fax:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire .

2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items http://www.opm.gov/forms/pdfimage/opm1203fx.pdf .

3. Fax all 6 pages of the completed 1203FX form along with any supporting documents (see required documents section) to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.

Faxed documents will take 2-3 business days to process. Also, faxed documents submitted with missing information will not be processed. The following will prevent your documents from being processed:

  • Not using the special cover page listed in the

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