Administrative Support III
City of Olathe, KS - Olathe, KS

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The City of Olathe is seeking an Administrative Support III to perform a wide variety of confidential and complex administrative secretarial duties in support of the Resource Management Department. This position will also provide assistance to the staff and public.

Key Responsibilities:
  • Perform a wide variety of general clerical and computer work including the maintenance of accurate and detailed files, logs, manuals and records; verify accuracy of information.
  • Prepare, type, word process and proofread a variety of documents.
  • Answer multi-line telephone, screen and route calls; assist staff and general public, receive and process requests and applications; respond to complaints or inquiries; provide information on departmental policies and procedures as required; other duties as assigned.
  • Maintain a schedule and calendar for departmental staff; coordinate travel arrangements as required.
  • Create and maintain various database files.
  • Prepare staff department meeting minutes, prepare and distribute department communications.
  • Coordinate and monitor citywide utilization of the purchase card system and train City staff on purchase card policies and procedures.
  • Coordinate inventory of office supplies; process purchase requisitions and payment vouchers.
  • Coordinate projects, activities and events as required.
  • Assist with monthly p-card reconciliation process for department.
  • Assist the p-card program for new card issuance, administration, policy compliance reviews, audits, implementation of process improvements and other related p-card activities.
  • Perform duties and responsibilities as required.

Experience & Education:

Experience : Three (3) years of increasingly responsible secretarial experience. Financial background a plus.

Education : Equivalent to the completion of the twelfth grade supplemented by specialized secretarial training. College level course work in business administration or a related field is desirable.