Administrative Support Staff
Abilene Christian University - Abilene, TX

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Dean’s Office, Administrative Support Staff - College of Biblical Studies

Non-exempt/Fulltime

Key principles of this job are to:

  • Support ACU’s Mission: To educate students for Christian service and leadership throughout the world, and
  • Support ACU’s 21st Century Vision: By 2020, ACU will become the premier university for the education of Christ-centered, global leaders.
  • Scope: To provide purposeful, immediate administrative support to the Dean’s Office.

    I. Basic Responsibilities

  • Receptionist
  • Administrative support
  • Maintain CBS calendar and room schedules
  • Provide budgetary support.
  • Supervise Student Employees
  • All other duties as assigned
  • II. Essential Duties include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals to perform the essential functions.

    A. Receptionist

  • Receiving and welcoming all guests to the Dean’s office
  • Answer telephone and route calls to appropriate staff
  • Respond to and forward appropriate email and electronic communication
  • Represent the Dean’s office in a professional and friendly manner to all administrators/faculty/staff/students
  • B. Administrative Support

  • Manage Dean’s calendar
  • Manage and coordinate all travel arrangements for the Dean, when needed
  • Update and maintain CBS Constant Contact database and provide email support to CBS Centers and Departments
  • Provide administrative support to the Dean’s Assistant and to the Dean as needed
  • C. Maintain CBS Calendar and Room Schedule

  • Schedule building for all events including academic exceptions - other than full-semester academic room assignments. Will work in coordination with the CBS Academic Advisors.
  • Coordinate and schedule all weddings in the Chapel on the Hill including contracting and payments
  • Maintain the on-line calendar showing all CBS room reservations and track the on-line requesting process in coordination with all other administrative staff and coordinators
  • Process room rental for all outside organizations including: contracts and insurance provisions; processing rental fees; providing opening/closing support; on-site supervisory personnel and technical support staff as needed
  • D. Provide Budgetary Support

  • Organize and track all receipts and complete all input needed in JPMorgan on-line reporting to complete monthly p-card reports for all Deans office personnel
  • Pull Banner information and help update/input Deans office budgetary spread sheets
  • E. Supervise Student Employees

  • Assist in recruiting, hiring and training all student workers
  • Set up work schedules, assign tasks and review work
  • Assist and support student workers in maintaining: building opening/closure, supply orders and technology support to the College
  • III. Qualifications:

    ACU is affiliated with the fellowship of the Church of Christ. This position requires the employee to be a professing Christian and to be willing to support the Christian mission of ACU.

    A. Education

  • Two years college education with courses in business management or two to three year’s administrative experience.
  • B. Professional

  • Excellent verbal and written language skills
  • Strong organizational and problem-solving skills
  • Excellent independent work abilities
  • Professional telephone skills
  • Knowledge of MS Word, Excel, Gmail and Google calendar
  • C. Personal

  • Christian spirit
  • Excellent interpersonal skills
  • Task and schedule flexibility
  • D. Training Modules Required (Provided by ACU)

  • P-card use
  • Google, Gmail, Banner and CS Gold (current ACU software)
  • IV. Physical Demands

  • Sit and stand for long periods of time, some bending and lifting
  • Frequent walking across campus and throughout Biblical Studies Building
  • Ability to handle stress of multiple tasks and deadlines
  • Able to work hours other than regular business hours as needed to complete assigned tasks during special events.
  • I understand that our mission at Abilene Christian University is to educate students for Christian service and leadership through the world. Because of ACU’s commitment to this principle and my commitment to God, people and learning, my actions will exemplify integrity, service, stewardship, involvement and excellence.

    Abilene Christian University - 17 months ago - save job - block
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