GENERAL DESCRIPTION OF CLASS: The purpose of the Administrative Technician II is to provide clerical and administrative support to department/ division staff. The class is res|
ponsible for file maintenance; responding to public inquiries and requests; mail distribution; inventory maintenance; document preparation; and data entry. The class works according to some procedures; decides how and when to do things under general supervision.
Assists with budget preparation and special projects.
Prepares and processes purchase orders, personnel action forms, and other transactions.
Issues permits and licenses.
Performs basic accounting functions such as balancing receipts, making bank deposits and recording payments.
Performs a variety of research.
Orders supplies and maintains departmental inventory.
Responds to customer inquiries and requests.
Maintains and updates filing system.
Receives and redistributes incoming mail.
Answers and redirects phone calls.
INVOLVEMENT WITH THINGS
Requires computing or performing arithmetic operations using data or information.
Requires speaking or signaling to people to convey or exchanging information of a general nature.
INVOLVEMENT WITH THINGS:
Requires handling or using machines, tools, or equipment that requires brief instruction or experience such as computers for data entry, fax machines, complex copiers, telephone systems, or other similar equipment , services office machines including such actions as adding paper and changing toner.
Requires performing semi-routine work with occasional problems.
Requires performing addition, subtraction, multiplication, and division; may calculate ratios, rates and percents.
Requires reading technical instructions, procedures manuals, and charts to solve practical problems such as routine office equipment operating instructions, methods and procedures for investigations; composing routine or specialized reports, forms, or business letters with proper format; speaking compound sentences using normal grammar and word form.
Requires clerical or technical tasks requiring a wide range of procedures with intensive understanding of a restricted field, or complete familiarity with the functions of a unit or small division of an operating agency; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure.
JUDGMENT AND DECISION-MAKING REQUIREMENTS:
Requires being responsible for guiding others, requiring a few decisions affecting a few coworkers; works in a stable environment with clear and uncomplicated written/ oral instructions, but with some variations from the routine.
VOCATIONAL/ EDUCATIONAL AND EXPERIENCE PREPARATION
VOCATIONAL/ EDUCATIONAL PREPARATION:
Requires high school diploma or GED and formal training, special courses, or self-education equivalent to satisfactory completion of one year of college education or specialized advanced training in business administration, or a closely related field.
SPECIAL CERTIFICATIONS AND LICENSES:
Valid Texas Drivers License.
Requires over three months and up to and including six months.
AMERICANS WITH DISABILITIES ACT REQUIREMENTS
PHYSICAL AND DEXTERITY REQUIREMENTS:
Requires sedentary work that involves walking or standing some of the time and routine keyboard operations.
The job risks exposure to no significant environmental hazards.
The job requires normal visual acuity, and field of vision, hearing, and speaking.
The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
The City of Brownsville offers benefits including a retirement system, sick and annual leave, and health and life insurance.
This class specification should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this job. The incumbents may be requested to perform job related responsibilities and tasks other than those stated in this specification. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events. This updated job description supersedes prior descriptions for the same position. Management reserves the right to add or change duties at any time.
This position is contingent upon continued availability of funds.
HOW TO APPLY:
Application and resume may be submitted online at http://cob.applicantpro.com
Equal Opportunity, Reasonable Accommodation Employer
If you need an accommodation, please call
(956) 548-6037 or (TDD) 1-800-RELAY TX