To provide administrative support for the Senior Vice President, Government Relations; to assist the Director of Political Affairs with FoodPAC and LEAD; to serve as the Department Budget manager; and to lead the coordination of annual fly-in appointments; to provide assistance to other members of the federal and state Government Relations staff in a variety of areas.
Essential Job Functions:
Administrative support to include: drafting and editing documents, creating, categorizing and maintaining correspondence and general files; responding to requests for information by telephone, fax, mail or e-mail; coordinating meeting arrangements; generating and tracking check requests, preparing expense reports.
Compile, maintain and track division’s budget information. Monitor monthly accounts and assist in budget preparation and management.
Manage logistics of annual G.R. Committee Legislative Retreat, including reviewing and revising hotel contracts, managing all aspects of on-site conference, plus social events, and assisting member companies sponsoring special events.
Manage preparations and logistics of in-town Government Relations and Public Affairs Committee meetings.
Coordinate the annual joint Day in Washington fly-in.
Compile and file the quarterly Lobbying Disclosure Act LD-2.
Prepare and file the half-yearly Lobbying Disclosure Act LD-203.
Collect and maintain file on lobbyists’ compliance with all aspects of the Lobbying Disclosure Act.
Assist with all aspects of Food PAC and LEAD political funds as requests. Responsibilities could include: receipts, entry into DDC data base and depositing funds, spreadsheets for Board member contributions, PAC-to-PAC donations, company campaigns, and PACE receipts, Company Campaign packets, recognition, thank you notes and logistics coordination.
Handle department’s activities, including subscriptions to directories and publications, attendance records, updating staff lists on website and in directories such as the Washington Representatives Directory, etc.
Other Job Functions:
Other duties and projects as assigned or directed.
Normal office environment requiring use of typical business equipment (e.g., computer, telephone, fax, copier, security system).
Education, Skills and Experience:
College degree preferable or equivalent work experience.
Hill experience at any level including internship helpful.
Computer literacy with understanding of and ability to use Microsoft Office products.
Knowledge and understanding of basic office procedures, including ability to use basic office equipment, i.e., fax, copier, telephone, computer (Word, Outlook, Excel, PowerPoint).
Excellent telephone and interpersonal communication skills.
Strong customer service and team orientation.
Strong oral and written communication skills.
Strong grammar and proofreading skills.
Strong time management and project planning skills.
Ability to organize, prioritize and accomplish multiple tasks with attention to detail.
Food Marketing Institute - 14 months ago