Administrator Coordinator II
Nova Southeastern University - Miami Beach, FL

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Serve as Program Coordinator for the Internal Medicine Residency Program at Mt. Sinai Medical Center and also provide administrative support to the DME in the daily operations of the hospital student, intern and residency training.

Essential Job Functions:
1. Serve as the Program Coordinator for the Internal Medicine Residency Program. 2.Function as liaison with several medical associations that oversee Osteopathic Medicine. 3.Attend the Coordinators monthly meetings at the hospital and provide input when necessary. 4. Interact on a daily basis with Program Directors, preceptors, various departments at the hospital, several programs at Jackson Memorial Hospital, etc. 5. Work with the various pharmaceutical companies to schedule dinner presentations. 6. Coordinate photo shoots with the hospital photographer in order to have residents photos posted at all nursing stations. 7. Coordinate the intern orientation on a yearly basis. 8. Create and distribute the orientation books for the incoming interns. 9.Complete a majority of the AOA and American College of Osteopathic Internists program inspections. 10. Complete the CEME annual reports for the hospital. 11. Required to attend the hospital residency functions, i.e. Certificate Ceremony, End of Year Celebration, etc. 12. Operate several electronic programs including ERAS applications, evaluation programs, AOA Opportunities where medical students can retrieve information when selecting programs, etc. 13.Set up and operate the new Advanced Informatics electronic program for the residents and preceptors to use in place of paper evaluations and logs. This same program is used to log work hours, etc. 14. Handle all applications through ERAS for medical students who are applying to the Mt. Sinai program. Coordinate and attend all interviews. 15. Create recommendation letters for medical students, residents and graduates. Each letter is created on an individual basis. 16. Expedite DME recommendations for preceptoirs for NSU COM Credentialing Department. 17. Prepare travel expense reports for the DME and Assistant DME to attend medical association conferences. Prepare check requests for residents book reimbursements, fees, etc. 18. Reply and follow up with emails, phone calls, etc. to requests from attending physicians, students, intern and residents, graduates, medical associations, affiliated hospitals , etc. 19. Ensure that the residents are up to date on their medical records, PPD tests, OMM lab, OSCE training, Hemoccult training, etc. 20. Ensure that the attending physicians and residents complete their evaluations timely.Function as liaison between DME and the hospital staff, interns, residents, students and other contacts on a daily basis. 21. Track schedule changes, ensure that everything is working and up to date in the Residents Office; distribute office and call room keys to the resident, assign lockers, etc. 22. Notarize Board of Osteopathic Medicine Intern/Resident Evaluations as required. 23. Other duties as needed.

Marginal Job Functions:
1. Assist the Director with special project assignments as necessary.

Required Knowledge, Skills and Abilities:
Job Description

Job Requirements

Required Certifications/Licensures:
Required Education

High School Diploma or Equivalent

Major (if required):
Required Experience:
Four (4) years of administrative experience, and/or coordinating medium size projects. --OR-- Associate's Degree and three (3) years of administrative experience, and/or coordinating medium size projects.

Preferred Qualifications:
Associate's Degree and three (3) years of administrative experience, and/or coordinating medium size projects.

Is this a safety sensitive position (are applicants potentially subject to drug testing)?


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Nova Southeastern University (NSU) gives a whole new meaning to "school of sharks." NSU, whose mascot is the deep sea predator,...