Administrator I
The City and County of Denver - Denver, CO

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The City and County of Denver and Denver Human Services seek a talented, committed and innovative fiscal administrator, with experience in automating accounting processes, creating databases, and implementing process improvement plans in fiscal functions.

About Denver Human Services

Denver Human Services provides both assistance services and protection and prevention services to Denver’s most vulnerable residents. Assistance programs are provided to eligible Denver residents in financial need and include federal food, cash and medical benefits, as well as child care, child support, energy, rental and burial assistance, all designed to help families and individuals toward financial self-sufficiency. Protection & Prevention services are provided via child, youth and adult protection services, along with community focused programming including veterans’ services, homeless services, and drug awareness campaigns. The department seeks to strengthen individuals, families and communities with the services provided.

DHS Vision : Partnering with our community to protect those in harm's way and help all people in need.

Interested? At the City and County of Denver and DHS you can apply your expertise and contribute directly to the community. Please review the required qualifications and submit your application/resume for consideration by clicking the ‘Apply’ button at the top of this posting and/or visit www.denvergov.org/jobs .

For the complete Job Specification, please click here !

Job Responsibilities:

Receives direct supervision from the Human Services Financial Services Division Director.

Performs a variety of professional accounting and complex technical duties associated with the classifying, recording and reporting of County, State, and Federal funds. Duties assigned cover the full range of the accounting spectrum including fiscal accounting, general accounting, and financial analysis.

Performs professional accounting services for the Department including: coding expenditures and receipts; recording accounting journal entries; reconciliation and analysis of various balance sheet, revenue, and expenditure accounts

Provides general and technical supervision and support for agency relative to fiscal matters.

Serves as the division’s technical expert in automating processes and working with large data sets for analysis and quality control within a governmental accounting setting. Develops long-range and short-term plans for utilizing technology to maximize efficiencies, reduce the likelihood of error, and improve financial reporting.

Researches, documents, and thoroughly analyzes current processes within the division. Uses sound judgment to generate alternatives and make recommendations to improve processes. Creates, implements, and trains staff on automated processes.

Writes macros in Excel, Access, and writes code using Visual Basic or similar to automate the import of various reports and data sets for analysis, reconciliation and reporting.

Creates and maintains an automated process of capturing, reconciling, and reporting authorized County expenditures to the State accounting systems. Ensures propriety of amount, accounting distribution and funding source.

Creates and maintains an automated settlement process with the State including: importing and ‘cleansing’ of data sets; calculating proper reimbursement and county share; generating journal entries; creating financial reports and reconciliations. Ensures proper identification and recording of state and federal revenues, county expenses and expected reimbursement.

Creates and maintains automated processes for reconciling the state source system data to reports. Identifies exceptions and researches discrepancies. Creates custom reports to provide statistics on volume and/or value of payments/providers to provide an indication of workload and levels of production.

Tracks the remaining balance on contracts for services, State allocations, and grants to ensure that overpayments are not generated and the Department stays within the appropriated amounts.

Reviews non-reimbursable expenditures for propriety, follows up on State Accounting Adjustments to correct non-reimbursable expenditures, as necessary.

Researches accounting transactions and provides documents for review for County, State, Federal, or internal auditors. Assists with responses to auditors for analytical questions raised during the audit.

Assists in the preparation of the annual budget and assists in preparing required information for the Comprehensive Annual Financial Report.

Analyzes and reviews funds to assure compliance with Federal, State and Local statutes, ordinances, charters, bond covenants, administrative codes and orders, and any other rules and regulations which may pertain to the funds.

Communicates with elected officials, department heads and other personnel in the Human Services agency for the purpose of offering solutions to various system and accounting inquiries.

Performs financial analysis including forecasting, preparation of financial reports and the like.

Assists Human Services Financial Services Division Director, other Divisions, and other co-workers to complete special projects, as assigned.

Researches and provides recommendations concerning accounting issues, specifically issues that will minimize the use of county funding and maximize state and federal funding.

Assists in the analyzing the current financial systems used within Human Services, with an emphasis on improving efficiency and effectiveness of the systems while ensuring overall accuracy and strong internal controls.

Performs other duties as assigned.

Qualifications:

This position REQUIRES:

Baccalaureate Degree in Accounting;

AND

At least three years of professional accounting experience, including experience automating internal processes

Advanced proficiency in Excel and Access

Demonstrated ability to use logic and problem solving skills to include computer systems/software procedural issues. Must be able to work independently and use problem solving skills with minimal direction to complete work assignments.

Effective communication with excellent oral and written skills with other government agencies and staff. Able to objectively listen and evaluate others' comments.

This position PREFERS:

Basic programming in Visual Basic, or similar

Experience with:

GAAP: Generally Accepted Accounting Principles

GASB: Governmental Accounting Standards Board

GAAS: Generally Accepted Auditing Standards

Audit and accounting guidelines published by the American Institute of Certified Public Accounts (AICPA)

Office standards for audit of governmental organizations, programs, activities and functions.

OMB circulars A-87 and A-133.

Preferred working knowledge of Human Services Finance Office methods, business practices, and procedures.

Strong knowledge of or ability to learn county and state computer systems, including CBMS, TRAILS, CFMS, Word, Kronos, and PeopleSoft.

Additional Information:

Classification Title : Administrator I
Agency : Denver Human Services
To Apply : please select the apply button at the top of this posting / visit www.denvergov.org/jobs
Testing : Supplemental Questions
Probationary Period : The successful candidate will be required to pass a background check, employment verification, education verification and complete a minimum six month probationary period (benefits will be active during this period) prior to attaining career status with the City.
Recruiter : CW

The City and County of Denver - 2 years ago - save job