Administrator
Yeshiva University 39 reviews - New York, NY

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Albert Einstein College of Medicine of Yeshiva University ( Einstein ) is one of the nation’s premier institutions for medical education, basic research and clinical investigation, and proud home to more than 3,000 faculty and staff, 750 medical students and 245 PhD students, including 116 students in the combined MD/PhD programs. As a longstanding national leader in biomedical research, Einstein has 300+ research laboratories and in 2012 the National Institutes of Health awarded Einstein $160 million in funding. Einstein offers challenging, exciting, and rewarding careers for highly talented individuals who are dedicated to advancing pioneering educational and research initiatives. We pride ourselves in our humanitarian mission of serving the community and promoting an academic and working culture that is both supportive and collaborative. At Einstein, science is truly at the heart of medicine. Link here to review Einstein stories in the media and watch a video of Einstein's history, recent successes and innovative plans for the future.

Founded in 1886, Yeshiva University has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education and psychology. Since welcoming our first class in 1955, Einstein has been an integral part of Yeshiva University, an institution that offers rewarding and challenging employment opportunities to qualified candidates in a wide range of disciplines.

The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University’s retirement plan. Staff members are typically eligible for four weeks paid vacation each year. Additionally, there is a shuttle to nearby subway locations.

POSITION SUMMARY

The Administrator will assist the Radiation Oncology Department in expediting administrative tasks including but not limited to personnel, budgetary, operational, teaching and research aspects of the department.

POSITION RESPONSIBILITIES:
  • Assist in the coordination and preparation of grant material. Assist the faculty in gathering the required documents and data needed to prepare grant applications. Secure related supporting letters and attachments required for grants and contracts. Confirm that the appropriate resources are available, which are needed by the investigators
  • Accountable for human resource administration and payroll preparation at the departmental office. Assist in the training and hiring of all clerical positions. Address any issues regarding preparing and reporting payroll submissions to Department's unified administrator
  • Maintain an organized and orderly office that is able to meet physicians' and senior management's needs. Establish priorities, delegate assignments, and act as a role model. Ensure that the clerical staff is working towards the Department's goals and objectives. Make sure that the office functions smoothly, with minimal inefficiencies
  • Maintaining office correspondence and answering inquiries quickly. Responses to requests must be made in a timely manner, and urgent matters must be brought to the attention of the departmental unified administrator appropriately
  • Participate in the active maintenance of the department's offices in the Mazer Building. Act as the liaison with the Engineering, Custodial and Communication Departments at AECOM
  • Participate in coordination of grants, both contract preparation and submission
  • Supervision and coordination of Family Medicine clerical staff
  • Participation in hiring, training and discipline of non-faculty staff
  • Identification and resolution of day-to-day operational issues
  • Maintain and review departmental financial records to ensure that payroll and OTPS expenditure allocations are correct
  • Prepare monthly statements for administrator and principal investigators to make certain that monies are spent appropriately and timely
  • Calculate and process confidential personnel forms
  • Work in conjunction with the University's Grant Accounting and Office of Finance to close out grants and make any necessary corrections for reporting to funding agencies
QUALIFICATIONS:
  • Bachelor's Degree preferably in Business/Finance
  • 2-3 years of related experience is required
  • Proficiency in Microsoft Office, particularly Excel
  • Familiar with basic principles of accounting
  • Strong attention to detail and ability to multi-task

About this company
39 reviews
Founded in 1886, Yeshiva University brings together the heritage of Western civilization and the ancient traditions of Jewish law and life....