Admissions & Records Clerk II
Merced College - Merced, CA

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Employment Opportunity

Position: Admissions & Records Clerk II
Range 9
19 hours/week
Closing Date:
July 1, 2013
Beginning Date:
August, 2013 (approximate)
Minimum Qualifications


Graduation from high school or the equivalent and two years of experience in general clerical work, including public contact
Type at 45 net words per minute
Experience in student admissions and records
Candidate must have sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students
General Description:
Under general supervision of the Associate Registrar, performs complex and specialized clerical duties in student admissions and evaluation of student records; and to do related work as required.

Essential Functions:
Work at the Admissions and Records registration counter assisting students with registration
Determines status of all applicants
Codes residency data
Answers basic questions requiring knowledge of residency laws
Prepares and checks registration masters for accuracy and completeness
Maintains records relating to adding and dropping classes and withdrawing from school
Processes a variety of paper work relating to student records
Assists other student services departments during peak registration times as needed
Knowledge of:

Modern office practices and procedures
Knowledge of rules, regulations and policies of the admissions and records office
Ability to:

Maintain complex clerical records
Perform clerical duties with speed and accuracy
Perform basic math computations rapidly and accurately
Work independently
Work cooperatively with others
How to Apply:

All applicants must provide the following items by the closing date in order to be considered for this recruitment. If materials are emailed or faxed in order to meet the deadline, it is the responsibility of the candidate to send originals immediately. Email to:, Fax 209-384-6103

1. Obtain application from the Office of Human Resources or download from the Application Section below and complete the entire form.
2. Letter of interest addressing your qualifications for the position
3. Resume
4. Current typing certificate of a minimum 45 net wpm dated within one year (online typing certificates not accepted)
Application for Download
Classified Position Application [Word Doc 206k]
This application may be downloaded, saved to disk, and filled out using Microsoft Word 97 or higher. You may navigate the application blank by tabbing from field to field or pointing and clicking with the mouse. The blanks where information is to be filled in are non-printing characters. If there are additional pages in your application because of the information you included, that is OK.

All materials submitted in your application file become District property and will not be returned to you. Please send to:

Cathy Harris, Human Resources Analyst
Merced College
Office of Human Resources
3600 M Street, Merced, CA 95348-2898

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Interview Information: Those applicants deemed most qualified for the position will be invited to appear for oral interviews before a screening committee. Finalist interviews with district administrators may follow. A limited number of candidates will be invited to interviews. Expenses for travel and accommodations will be the responsibility of the candidates.

Employee Benefits: Paid vacation, sick leave and holidays.

Condition of Employment: The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. The Immigration Reform Act of 1986 requires verification of the right to work in the United States. Applicant must be able to perform essential functions of the position with or without reasonable accommodations. All classified employees, as a condition of employment, must become members of California School Employees Association or pay a representation fee in an equal amount to a charity agreeable to CSEA. All offers of employment are subject to approval by the Board of Trustees.

An Equal Opportunity Employer

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