Responsibilities include functions associated with payroll, accounting, and finance. Incumbent will partner with various departments in tracking capital expenditures. Skill set will also include the following: Ability to audit timecards for accuracy and compliance to company policy, applicable state and federal regulations and to requirements of the collective bargaining agreement. Knowledge of the collective bargaining agreement and labor laws as they apply to payroll is mandatory. Make decisions requiring application and interpretation of data, facts, procedures, policy, law and collective bargaining agreements. Develop practices and internal controls over timekeeping for the hourly workforce to insure that operations are effective and efficient. Process pay cycle data accurately and on time.
Manage and run the required payroll jobs in the PR system to insure that the payroll is completed accurately. Must meet established deadlines to insure prompt arrival of pay checks. Uploads time cards from KRONOS into payroll system. Loads short-term disability payments using HR-supplied reports. Enters all payroll adjustments, and pay for offsite hours. Verifies that all entries in the payroll system balance with manual calculations. Prepares paychecks for distribution. Voids paychecks and processes stop payments. Processes interim payroll, for payroll corrections in excess of $100. Maintain and audit KRONOS timekeeping reports for discrepancies, and exceptions to company policies. Researches exceptions such as missed punches and manual edits with supervisors and managers to insure accuracy of payroll and compliance with collective bargaining agreement. Create payroll reports for upper management.
Fixed asset accounting Capital expenditures program: partner with planning and engineering to track spending on capital investments. Ensures program follows company and accounting procedures.
Maintain and audit Ceridian payroll reports for discrepancies. Addresses exceptions reports. Audits direct deposit changes entered by HR department. Audits offsite compensation backup for compliance with collective bargaining agreement, company policy and state and federal regulations.
Prepares general ledger entries for payroll, accruals and deductions. Reconciles General Ledger Payroll Accounts. Assists other team members across the department to meet work requirements, deadlines and other duties as assigned.
Establishes and communicates the timing and maintenance processing of each payroll, taking into consideration holidays or plant down time. Partners with IT, HR and plant supervisors relating to any changes in normal payroll operating schedules.
Manages vacation and floating holiday balances in compliance with collective bargaining agreement. Calculates vacation benefits due retirees and other employees terminating employment.
Creates reports, calculates payments, submits to AP, and remits payment for Union Dues, United Way, and UNUM for Hourly and Salaried employees. Calculates, prepares and submits funding to the Hourly pension fund. Maintains records for audit purposes. Prepares monthly report for governmental reporting on Labor Statistics
Explains payroll procedures and checks to employees, supervisors and managers. Schedules and assists with on-going training of plant supervisors pertaining to Kronos timekeeping and company/union labor, payroll procedures. Fields questions from supervisors, employees, and HR.
Develops procedures and methods to research deviations from policies and labor agreements and to enhance internal controls.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Requires an individual with a Bachelor Degree with a major in Accounting
Proficient in software programs including, Microsoft Word, Excel and Power Point.
Must have the ability to deal with more than one task at a time and complete work assignments in an accurate and timely manner.
Ability to plan and organize workload with minimal supervision.
Excellent interpersonal and telephone skills.
Ability to communicate with customers and department managers and maintain professional attitude.
Detail oriented with good math skills.
Prefer working knowledge of SAP, Ceridian, and Kronos system, with prior work experience in accounting field.
High level of dedication and organization required to manage workload.
Requires pro-active individual to not only keep up with workload, but to challenge issues and work to improve processes (continuous improvement).
Must have professional conduct at all times.
Must be willing to learn new software programs and improve skill level.
Evergreen Packaging - 2 years ago