Archives Aid and Archives Technician
National Archives and Records Administration - San Bruno, CA

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In this position, you will serve as an Archives Aid or Technician in one of the regional Federal Records Centers of the National Archives and Records Administration (NARA).


This is an open continuous announcement which will establish an inventory of applicants interested in a career as an Archives Aid or Archives Technician with NARA. This inventory of applicants will be used to fill positions as they occur across organizational components at multiple duty locations and grade levels. The available vacancies may be filled as permanent, term or temporary appointments, and with full-time or part-time work schedules.


Positions may be filled at the following locations:
National Personnel Records Center located in Spanish Lake, MO;
National Personnel Records Center located in Valmeyer, IL;

Federal Records Center located in Lenexa, KS;

Federal Records Center located in San Bruno, CA; and

Federal Records Center located in Suitland, MD.

You will be asked to identify your location preferences in the online questionnaire. You may select any applicable location or all locations. Once you accept a job offer, you will not receive further consideration under this announcement unless you re-apply.

For more information on the duty locations, please see and click on "Our Locations".


Vacancies may be filled at the GS-3, GS-4, or GS-5 grade levels. Although this announcement is advertised for multiple Record Centers, duty locations, or grade levels; it is not the intent to convey any expectation that positions will be filled at all Record Centers, duty locations, or grade levels.


Applicants are encouraged to apply early in order to maximize their employment opportunities. Applicant selection referral lists will be issued on or about 08/06/2012 for current openings; and continue, as needed, for the duration of this announcement - through Monday, October 29, 2012.


Applications will be accepted from all U.S. Citizens.


U.S. Citizenship required

Background and/or Security Investigation required

Designated and/or Random Drug Testing may be required

Physical Ability Test may be required

Typing proficiency (40 wpm) may be required

Relocation expenses will not be paid

Duties at the GS-3 grade level may include: Assisting in the accessioning (receiving, unloading, screening, boxing, labeling, transporting, and shelving) of records; preparing discrepancy correction forms; entering reference service request data in an automated case management system; providing reference services by searching for re-filing, or inter-filing records using automated systems and basic cross-reference materials; photocopying records; preparing outgoing records for transmittal; preparing correspondence forms and reports; identifying records eligible for disposition, removing records from shelves and preparing records for disposal; and providing technical assistance to lower-graded employees.

Duties at the GS-4 grade level may include: The duties listed above. In addition, you will be leading work crews, planning work projects, identifying staffing and equipment requirements, preparing progress reports, and conducting quality checks; searching findings aids or other reference sources as needed for special projects or requests; reviewing, screening and addressing requests for information regarding military service; collecting information/data and preparing statistical reports; and performing other duties as assigned, such as office administration, reception and mail room functions.

Duties at the GS-5 grade level may include: The duties listed above. In addition, you will be overseeing crews of employees working in such areas as placement of new accessions, relocation, space management, and disposal (determining needs, coordinating crews and equipment, organizing/batching work, and distributing work assignments); analyzing and responding to complex requests for information (performing research, developing alternate leads, interpreting and clarifying items to a particular military branch/Federal agency and period of service, and applying appropriate criteria from numerous policies, guidelines and precedents); and performing miscellaneous administrative duties such as messenger service, escort assignments, and delivery services.

Promotion Potential - The promotion potential shown on this announcement is not applicable to each position that may be filled. The full performance level will vary with each position. Not all positions filled under this announcement have a full performance level of GS-5. Some positions will be filled with promotion potential below the GS-5 level. You will be notified of the full performance level of the position at the time of referral.

Qualifications by Application Date : You must meet all qualification requirements by application date. Do not overstate or understate your level of experience and demonstrated capability. You should be aware that your ratings are subject to evaluation and verification based on the resume and other relevant documents you submit, as well as through verification of references as appropriate. Later steps in the selection process are specifically designed to verify your stated level of experience and demonstrated capability. Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position following acceptance.

For the GS-3 : Six months of general experience in a progressively responsible clerical, office or other work; or one year of college education in any field; or a combination of experience and college education to meet the total requirements for this position.

For the GS-4 : One year of general experience which is progressively responsible for clerical, office, or other work which shows that you have the ability to obtain the particular knowledge and skills needed to perform the duties of the position to be filled.

Substitution of Education for Experience: Education may be substituted for experience. Two years of education above the high school level or an associate degree from an accredited educational institution.

Combination of Experience and Education: You may use a combination of post high school education and experience to meet the total experience requirements at the grade 4 level.

For the GS-5 : One year of specialized experience equivalent to the GS-4 level that has included such activities as: performing reference services, arrangement s , description s , accessioning, or preservation of archival records; utilizing information technology applications, providing technical assistance, guidance, and training others; and preparing reports, forms, and other material.

Substitution of Education for Experience : Education may be substituted for experience. Four years of education above the high school level or a bachelor's degree from an accredited educational institution.

Combination of Experience and Education: You may use a combination of post high school education and experience to meet the total experience requirements at the grade 5 level.


You must meet the grade level qualification and eligibility requirements at the time of application. Refer to the “Qualifications & Evaluations” tab for more information. Your eligibility will last for six months. If, after your initial application, your qualifications and eligibility change, you will need to re-apply and update your resume to reflect those changes; otherwise, you will continue to receive consideration under your original application.

  • If you are rated ineligible, you must re-apply to be eligible for future consideration.
  • Once you accept or decline a job offer, you will not receive further consideration under this announcement unless you re-apply.
Once you complete and submit your application package, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. Your resume must specifically and clearly show your possession of the required specialized experience and your possession of the required competencies . We will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position:

1) Problem Solving;

2) Execution and Results;

3) Customer Service;

4) Utilizing Computer Technology;

5) Performing Records Processing Functions;

6) Performing Reference Services; and

7) Using Standard Forms/Documents.

Physical Ability Test : The first part of the interview process for this position may require candidates to pass a physical ability test designed to measure candidates' ability to perform the physical requirements on the job. The test requires carrying 30-pound boxes like those found on the job. It also requires bending, squatting, and walking to reach the boxes in addition to climbing and balancing on a pulpit ladder up to 15 feet high.

For Competitive and All U.S. Citizen Candidates : Based on the information you provided in your application package, you will be assign to one of three quality categories - Best Qualified, Well Qualified, or Qualified. Those applicants who are determined to be best qualified will be referred to the hiring manager for further consideration. Qualified veterans with a service connected disability of 10% or more are placed ahead of non-veterans in the best qualified category.

For Non Competitive Candidates (See Other Information, Schedule A Hiring/Appointing Authority) : If you meet the qualification requirements based on your online application, you will be referred on a separate referral list to the selecting official for further consideration.

Note: If you are referred for consideration, you will be notified of the type of appointment, promotion potential, and work schedule via email notification.

If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or your responses are not supported by your resume, your score will be adjusted. Please follow all instructions carefully. Errors or omissions may affect your rating.

NARA offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. For more information visit the following websites: or .

Bargaining Unit: There may be some positions in the AFGE bargaining unit.

Probationary Period: You may be required to serve a one-year probationary period.

Veterans' Preference: If you are a veteran with preference eligibility and you are claiming 5-point veterans’ preference, you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty or other proof of eligibility ( Member 4 copy or other copy that indicates character of discharge ). If you are claiming 10-point veterans’ preference, you must also submit an SF-15, “Application for 10-Point Veterans’ Preference” plus the proof required by that form (e.g., VA letter, etc.). For more information on veterans’ preference, see Veteran’s Information Page, USAJOBS - Veterans .

Schedule A Hiring/Appointing Authority: This is a special hiring authority under 5 CFR § 213.3102 (u) that covers applicants with cognitive developmental disabilities, severe physical disabilities, or psychiatric disabilities. In order to be considered under this special hiring authority, applicants need to provide proof of disability and job readiness certification. The proof of disability and job readiness certification can be provided by the following: 1) a statement or letter from a licensed physician or medical professional issued on their office letterhead; 2) statement, record or letter from a Federal government agency that issues or provides disability benefits; 3) statement, record or letter from a State Vocational Rehabilitation Agency counselor; or 4) certification from a licensed private Vocational Rehabilitation or other Counselor that issues or provides disability benefits. For additional information regarding Schedule A appointment eligibility visit: . Please indicate the type of appointment you are seeking on your application and follow all other instructions for applying.

Interagency Career Transition Assistance Program (ICTAP) or the Agency Career Transition Assistance Program (CTAP): If you are a displaced Federal employee, you may be eligible under the ICTAP or CTAP guidelines to apply for special selection consideration. You must meet minimum qualifications, including selective factors, experience, and education requirements (if applicable), and be rated well-qualified for the position (i.e., receive a score of 85 or above based on your responses to the Occupational Questionnaire). You must provide a copy of your written notification of ICTAP or CTAP eligibility or a copy of your separation personnel action form with your application or an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; or a Military Department of National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. More information:

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