Performs professional purchasing and asset management work in accounting for the city’s assets. Assisting in the development and implementation of policies and procedures for tracking asset purchases for the City. Coordinating surplus property disposal programs. Work also includes coordinating activities with city departments involved with procuring goods and services such as raw materials, equipment, tools, parts, supplies, and advertising.
Assist in formulating and implementing purchasing and asset management administration methods, policies and procedures. Researches statutes, other city’s practices, and the web to provide recommendation, reports, and information as needed. Develops unique solutions for completing work assignments working within the bounds of common business practice.
Responsible for training all City Departments in the proper way to track assets per policy for the City.
Maintains procurement records such as items or services purchased (costs, delivery, product quality or performance, and inventories).
Adds, transfers, and deletes assets within asset tracking software as required by policy.
Affixes and removes tracking barcodes on City assets as required by policy.
Routine, complex clerical and technical work related to the tracking of the City’s assets.
Maintains fixed assets register within the city’s financial software system by adding, transferring and deleting assets as needed. Also, reconciles fixed asset reports and prepares final reports for audit by coordinating these activities with the Purchasing Manager and the Finance Department.
Maintains a separate account of all assets purchased with grant or federal monies.
Researches asset issues, resolves issues, works with Purchasing Manager to resolve issues; may work with Internal Auditor to relay asset fraud.
Coordinates City auctions (auctioneer and online).
Receives surplus property for auction or redistribution to other departments as well as disposes of unusable surplus as required by local policy.
Print/prepare requisitions for purchasing staff to review.
Assists in selecting products for purchase by testing, observing, or examining items. Assists in estimating values according to knowledge of market price.
Assists in obtaining materials or services through cooperative purchasing program. Maintains records for such purchases.
Required Minimum Qualifications:
Education and Experience:
Two (2) years of college (60 semester hours) with specialized course work in bookkeeping, accounting, purchasing, business or public administration and,
Two (2) years of experience in financial bookkeeping, database or asset tracking /management
Any equivalent combination of education and experience.
Two (2) years of experience working with grant and/or federally funded assets in a public sector is preferred.
Necessary Knowledge, Skills and Abilities:
Considerable knowledge of purchasing methods and procedures;
Working knowledge of sources of supplies, price trends and grades or quality of materials and equipment;
Working knowledge of state laws and ordinances governing the purchase of goods and services;
Skill in the operation of listed tools and equipment;
Ability to analyze and process purchasing requisitions and vouchers
Ability to maintain complex purchasing and inventory records;
Ability to establish and maintain effective working relationships with employees, other departments, vendors and the public;
Ability to communicate effectively, orally and in writing.
Ability to operate a motorized vehicle
Must have a valid Texas State Driver’s License or obtain one before date of hire. Must be bondable.
TOOLS AND EQUIPMENT USED
Mainframe computer, including word processing, spreadsheet and database software; 10-key calculator; telephone, copy machine; motor vehicle; and fax machine.