Handle the day-to-day administrative duties for the Executive Vice President (EVP) of Strategy & Business Development.
Essential Duties and Responsibilities:
General assistant duties including, answering phones, scheduling and setting up conference calls, copying, printing, compiling documents, creating binders, creating and distributing agendas and itineraries, sending and receiving mail and faxes, ordering supplies maintaining organization and filing systems, etc.
Manage calendar and scheduling meetings using Outlook Calendar.
Arrange travel (domestic & international) and prepare expense reports, code, scan, reconcile and submitting any other relevant documentation for corporate submission.
Manage task lists.
Manage a high level of communication with internal and external contact including, internal staff and management, agents, studio executives, executive producers, creative talent, etc.
Compile standard reports and create and develop presentations for business and creative initiatives, i.e.
year-end reports, monthly operation reviews, audio and video presentations.
Education, Knowledge, and Experience:
High school diploma or General Education Degree (GED) required; Bachelor’s degree in Finance, Legal, Business or similar discipline preferred; Minimum two years’ prior experience working for a Senior Management; Minimum two years’ experience in office Administration; and/or training; or equivalent combination of education and experience.
Knowledgeable in all Microsoft Office applications including, Word, Excel, Access and PowerPoint software applications.
Proactively anticipating needs before being asked.
Excellent written and oral communications skills.
Strong phone skills
Strong organizing skills.