Job Title: Assistant,Administrative
Job ID: 100068
Location: Nebraska, Omaha
Full/Part Time: Full-Time
Manager level: Support Level
A leader in brokerage and investment services for over 35 years, TD Ameritrade offers a full spectrum of powerful solutions and innovative tools for trading and investing. We're constantly expanding our knowledge and bolstering our capabilities, from a leading active trader program to intuitive long-term investment solutions and a national branch system. Combined with some of the industry's brightest minds, there's no limit to how big our accomplishments can be. From first-time investors to sophisticated traders, TD Ameritrade is focused on helping individuals seek out their financial goals. And you're the ambassador to all that we do. Beginning with our trading platform and proprietary technology to our resolve to outperform, you'll maintain the high level of quality and integrity we're known for, each and every day. With the right opportunity, there's no limit to what you can accomplish. As a leading employer in financial services, we believe in building strong relationships, achieving quality results and working with integrity. It's at the heart of everything we do. That's why we provide you with comprehensive training, benefits and programs that inspire you to achieve more every day. Apply to a TD Ameritrade job today and help our clients pursue their dreams, while you fulfill yours. Applicants must be eligible to work in the U.S. Immigration sponsorship is typically not available for this position.
The Administrative Assistant will provide administrative assistance and support for four attorneys and one paralegal, maintaining the highest level of discretion and confidentiality. Support duties include, but are not limited to calendar management, travel planning, expense reporting, correspondence, meeting planning, phone coverage, report preparation and other administrative duties.
Coordinate all travel reservations. Due to high volume of travel; schedule and itinerary change frequently. In some cases, support may be required late in the evening.
Process all expense reports.
Pull expenses together and reconcile AMEX Statements and cash receipts at month's end.
Heavy meeting scheduling and calendar management required with great attention to detail. Most attendees required at meetings have busy calendars and many are based in different locations around the country, so it is imperative that this individual interact very well with peers.
Greet callers and visitors, serving as a positive representative for the team and dept.
Ensure phone messages and communications are accurate and prioritized. Monitor voicemails and emails when executive is traveling, alert to any urgent issues and handle some issues directly.
Sort mail and manage appropriate correspondence in a timely manner.
Draft agendas, meeting notes, emails and other communications on behalf of the executives. Follow up on deliverables assigned to meeting attendees.
Copying, filing, faxing, shipping.
Maintain and order office equipment and supplies.
PowerPoint presentation development.
Special projects as assigned.
5-10 years of experience as an Administrative Assistant
Must have ability to prioritize, handle multiple responsibilities and interruptions
Must have strong work ethic and be self-motivated
Must be able to accurately and expeditiously resolve issues while maintaining superior customer service skills both internally and externally
Must be a highly motivated, positive, team player
Must be able to generate reports using a working knowledge of Excel
Excellent listening and communication skills
Sense of urgency in resolving issues
MS Office and Excel experience
TD Ameritrade participates in the E-Verify program for those states requiring E-Verify. For additional information on this program please click here .
TD Ameritrade is an Equal Opportunity Employer. We value diversity and offer a quality workplace.
TD Ameritrade, Inc. member FINRA/SIPC/NFA is a subsidiary of TD Ameritrade Holding Corporation (NASDAQ: AMTD). TD Ameritrade is a trademark jointly owned by TD Ameritrade IP Company and the Toronto-Dominion Bank. © 2012 TD Ameritrade IP Company, Inc. All rights reserved. Used with permission.
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