Assistant Bookstore Manager
Santa Monica College - Santa Monica, CA

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Merged Promotional & Open Competitive

Santa Monica College is recruiting an experienced manager with extensive retail experience to serve as an Assistant Bookstore Manager. The Assistant Bookstore Manager assists with overseeing College Bookstore operations in the afternoon and early evening hours, and serves as the primary supply buyer. The ideal candidate will have extensive experience scheduling and overseeing retail employees in a fast-paced, customer-focused environment; carrying out ongoing purchasing and re-stocking of inventory; and effectively managing customer complaints.

Santa Monica College offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, and life insurance.

An Eligibility List is currently being established to fill one vacancy in Auxiliary Services. The position will work 12 months per year, 40 hours per week, Monday through Thursday, from 11:00 A.M. to 7:30 P.M. & Friday from 7:00 A.M. to 4:00 P.M. This list will also be utilized to fill any vacancies that may occur during the one year life of the eligibility list, which may include part-time and temporary positions.

Selection Process
Applications for all qualified candidates will be forwarded to a Training and Experience Evaluation (pass/fail), tentatively scheduled to take place during the last two weeks in February. Approximately ten candidates with the highest scores on the Training and Experience Evaluation will be invited to participate in the Qualifications Appraisal Interview. Scores on the Qualifications Appraisal Interview will be weighted 100% into each candidate's final score. Candidates must be successful on the Qualifications Appraisal Interview with a minimum score of 70.00 to be placed on the eligibility list.

Santa Monica College reserves the right to modify the stated examination components and weights prior to the administration of any examination.

In compliance with the Immigration Reform and Control Act of 1986, Santa Monica College requires that all new employees provide documentation to establish both work authorization and identify.

Examples of Duties:

Assist with the assessment of merchandise, promotional, purchasing, staffing, equipment, and retail services of the Book Store.

Participates in the planning, developing and implementing of bookstore policies and procedures.

Supervises the evening retail operation of the college bookstore.

Monitors the workflow and staffing needs to ensure smooth operation.

Acts as the Bookstore Manager in his or her absence.

Resolves problems by exercising independent judgment in the application of established procedures and routines.

Assesses and determines the appropriate course of action for a variety of situations involved in the bookstore operations;

Coordinates the ring-off of all bookstore cash registers nightly and assures the safe transport of cash drawers to locked cashier's office.

Communicates with vendors, sales representatives, administration, faculty and staff to assess needs, delivery dates, price and availability of merchandise for retail sale to the general public or college departments.

Initiates and coordinates the requisition and acquisition of study aids, supplies, and merchandise for the bookstore and an assigned range of textbooks;

Evaluates products for customer demand and suitability ensuring that the best price and billing schedule are received;

Reviews invoices to ensure accuracy with purchase order.

Investigates and resolves customer problems involving over-ring, voided, returned or damaged merchandise.

Arranges purchase of specially priced merchandise for monthly promotions; plans and designs promotional displays.

Maintains bookstore purchase and inventory records.

Participates in receiving and inventory; reviews non-book return items including those damaged or defective; oversees the return of textbooks

Performs other related duties as requested or assigned.

Examples of essential duties are descriptive and not restrictive in nature, and are generally listed in descending
order of importance.

Minimum Qualifications:

Education Requirement:
Bachelor's degree in Business or Public Administration, Accounting or a closely related field

Experience Requirement:
Three (3) years of progressively responsible experience in a general merchandise retail business, preferably in a college bookstore, which included one (1) year of experience in a managerial or supervisory capacity. The three years of general merchandising experience must have included responsibility for ordering, sales, merchandizing, inventory control, cash handling.

Education/Experience Equivalency:
Experience which provided the same kind, level and amount of experience as required in the minimum qualifications may be substituted on a year-for-year basis.

Licensure and/or Certification:
Possession of a valid Class C California driver's license.

Supplemental Information:

MERIT SYSTEM: Santa Monica College is a merit system employer committed to the following principles: 1) Hiring and promoting employees on the basis of ability through competitive selection; 2) Fair compensation on the basis of like pay for like work; 3) Retaining employees on the basis of performance 4) Training for high quality performance; 5) Assuring fair treatment of employees without illegal discrimination; 6)Protecting employees against political coercion; and 7) Providing for due process in the event of disciplinary action

APPLICATION PROCEDURE: Official application forms and related materials must be fully and correctly completed for each examination. A separate application must be submitted for each position. Resumes may be submitted for any position, but will not be accepted in lieu of a District application. The Personnel Commission may obtain confidential employment references from current and previous employers of participants in an examination. If you do not want your current employer contacted, indicate "NO," in the experience entry for your current employer. Within approximately two weeks after the closing date, applicants will be notified regarding the status of their application. Applicants requiring special application, testing, or interview arrangements due to a disability, should notify the Personnel Commission office at the time of application submission. The District does not return materials submitted.

SELECTION PROCEDURE: Examinations may consist of a written or performance test, an evaluation of training and experience, an oral examination or interview, or other tests determined by the Personnel Commission office. Additional credit is added in entry-level examinations to the composite passing score of qualified veterans for war service (5 points) and disabled veterans (10 points) upon presentation of proof of veteran status at the time of application. Requests for reconsideration of questions contained in written examinations must be made in writing on the day the test is administered. Applicants selected for an oral interview will be notified in writing of the time and place of the interview. Interviews are conducted by a Qualification Appraisal Interview Panel. Travel costs related to the examination/interview will be borne by the applicant. Final test results are e-mailed or mailed within approximately 15 days after the examination/interview. Requests to review scores must be made during the five day review period following notification results.

ELIGIBILITY LIST: Candidates who attain a passing score on each part of the examination will be placed in rank order on the Eligibility List. The Eligibility List is available for review by exam candidates for a five-day review period following notification. Unless otherwise indicated, Eligibility Lists are established for a period of one year. Eligible's names will remain on the List until they are hired, decline three interview opportunities, or make themselves unavailable. Unless otherwise stated on the Job Bulletin, when a Promotional and Open-Competitive List is established, the Promotional List will be used first. Final selection will be made from the appropriate Re-employment or Transfer List, if any, and from the top three ranks of Eligibles that are "ready and willing" to accept the vacant position. It is the candidate's responsibility to notify the Personnel Commission office of any e-mail address, street address and/or phone number changes. Eligibles will be certified only for the locations and shifts they indicated on the availability statement completed at the interview. An eligible may change their availability by notifying the Personnel Commission office.

ADDITIONAL REQUIREMENTS All offers of employment are conditional, based upon the successful completion of: 1) Fingerprinting/Conviction Clearance: State law requires that all employees be fingerprinted to check for, or verify, conviction records. Costs for fingerprinting will be borne by the applicant. All candidates with a conviction record for any offense, other than minor traffic violations, must file a Conviction Record Statement with their application. Conviction records will be fully investigated. A record of conviction will not automatically disqualify an applicant, but failure to list all convictions may result in disqualification or dismissal; 2) TB Test: All persons selected must successfully pass a tuberculin skin test or chest x-ray; 3) Eligibility to Work: Upon hire, each new employee must complete an I-9 Form and present supporting documents establishing proof of identity and employment eligibility as outlined in the Immigration Reform and Control Act.

PROBATION PERIOD Management employees become permanent upon successful completion of one year of work.

SALARY AND BENEFITS Beginning Salary: New employees, hired into permanent positions, start on Step 1, but may request a higher salary placement based upon training and experience that is directly related to their classification and exceed the minimum qualifications. The maximum initial placement is on Step 3 of the salary schedule. Advanced salary placement must be requested at the time of hire and is subject to verification of qualifying training and experience. Vacation and Sick Leave: Management employees receive vacation at the rate of two days per month and sick leave at the rate of one day per month. Longevity increments of 5% are granted at the completion of 5, 10, 15, 20, 25 and 30 years of service. Holidays: Employees receive 16 paid holidays per year. Benefits: Permanent full-time employees receive fully-paid medical, dental, and vision-care coverage. Benefits for permanent part-time employees are prorated according to the number of hours worked per week.

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