Assistant College Registrar
Farmingdale State College - Farmingdale, NY

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  • Will be responsible for overseeing daily office functions which supports the development of an inclusive, welcoming and efficient environment.
  • Assists with the non-attendance tracking process.
  • Assists with the training and use of SCT Banner.
  • Will oversee and assist with the enrollment verification tracking process via NSC.
  • Assists with the maintenance of departmental web site.
  • Assists with the development of a programmatically integrated schedule of classes that adheres to the efficient use of institutional classroom and laboratory resources for the Fall, Intersession, Spring and Summer semesters.
  • Will Assist with the maintenance of all current and historic official degree and certificate requirements (via Degree works).
  • Will monitor and maintain course descriptions, course prerequisites and co-requisites in Banner.
  • Work directly with the Web Manager and Provost’s Office to streamline the printed and electronic version of the college catalog.
  • Assists with the development and implementation of all phases of the graduation application and review process.
  • Monitors and submits Veteran's enrollment certifications and updates through the VA Once online system.
  • Assists with the monitoring of mid-term grades (Early Warning) and end of term processing for all credit courses.
  • Assists with the notification of immunizations process.
  • Will oversee inventory and processing of purchase orders.
  • Participates in the hiring and training of staff.
  • Supervises and evaluates assigned staff.
  • Assumes daily responsibility for the activities of the Registrar’s Office in the absence of the Associate and College Registrar.
  • Other duties as assigned by the Registrar.
Requirements:
REQUIRED QUALIFICATIONS:
Bachelors Degree in Business or related field

A minimum of 3-5 years experience working in the Registrar’s Office and a minimum of 2 years experience in a supervisory role.

Familiarity with SCT Banner and Degree works.

Demonstrated knowledge of FERPA

Demonstrated knowledge of application software: Power Point, Excel, mail merges

Ability to work collaboratively with college deans, faculty and administrative staff

Demonstrated outstanding written, oral and interpersonal skills

PREFERRED QUALIFICATIONS:
Experienced in SCT Banner and Degree works

Knowledge of veteran’s affairs, as it relates to processing of enrollment verifications via the VA Once system

Knowledge of the SUNY Finance and Management System

Additional Information:
This is a full-time position.

For the first 10 working days, beginning November 12, 2012 and ending November 23, 2012 , applications will be limited to UUP Farmingdale.

CLOSING DATE FOR RECEIPT OF APPLICATIONS: December 7, 2012

Salary $45,000 - $50,800

State University of New York is an Equal Opportunity/Affirmative Action Employer

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