Under the general direction of the Deputy Commissioner for the Division of Administration, the Assistant Commissioner for Facilities will oversee the following areas: design, construction, relocation, health and safety, lease management and enforcement, Close to Home sites; Early Learn facilities, security, property management, capital planning and emergency management/continuity of operations. The Assistant Commissioner for Facilities will provide support to the entire ACS community of approximately 6,500 staff assigned to over 40 work locations, ranging from administrative office spaces to residential Division of Youth and Family Justice Facilities. This position will oversee a broad variety of responsibilities: project management, scope reviews, managing and directing the support to all agency staff in issues relative to building maintenance; providing security guard coverage at all locations housing employees and children; providing information, guidance and training to all agency staff with an emphasis on education for a safer working environment; addressing staff concerns about their work environment; and promoting staff education focusing on the identification and elimination of hazards that could cause injury or illness (e.g.: Right-to-Know Training/ PESH/ Workplace Violence). These types of issues include interaction with building owners and heavy interaction with DCAS’ Division of Real Estate regarding all leases and contract management, relocating offices, salvaging furniture and equipment, repairs and maintenance, and design and construction. Additionally, the Assistant Commissioner will liaison with the New York State Department of Labor and DCAS’ Office of Citywide Occupational Safety and Health regarding workplace health and safety issues. Responsibilities include, but are not limited to:
•Oversees the management of all leases for administrative and residential sites utilized by ACS – approximately 40+ locations.
•Liaison with landlords, building managers and other city agencies to ensure proper total management of leased facilities.
•Makes policy determinations and drafts policy statements as they relate to areas of responsibility to assess needs for provision of services.
•Serves as the primary liaison to the Deputy Commissioner on all agency facility matters, including safety and health, and fire safety issues. This includes collaboration with other units within the agency including Labor Relations, MIS, Budget and Procurement.
•Oversees the repair and maintenance of buildings/facilities occupied by agency employees and clients. This includes the monitoring of skilled tradesmen and/or contractors who perform repairs, ensuring that safety measures are followed.
•Oversees all design and construction projects for the agency. This includes working with architects, engineers, and all individuals who provide design services for office and space layouts as well as assembly of cubicles.
•Ensures that space meets programmatic needs and complies with all requirements. Liaisons with the Department of Design & Construction to ensure that new projects are completed within applicable deadlines and within fiscal constraints.
•Oversees personnel in the day-to-day management and maintenance of certain Early Learn facilities, which includes the oversight of skilled personnel in the design and construction of capital projects, maintenance and management of facilities that house Early Learn programs, management of approximately 450 Early Learn facilities throughout the five boroughs, development of work plans to ensure that all Early Learn facilities comply with NYC Department of Buildings’ codes and DOHMH regulations.
•Oversees the monitoring and guidance of personnel responsible for making payment to vendors and contractors and city agencies in the provision of profession service, architectural designs, construction, real estate taxes, rental changes and water/sewer charges.
•Oversees the relocation and salvaging of equipment for all offices.
•Oversees the management of peace officers and contract guards located at agency sites. Oversee crime prevention efforts and proper visitor screening.
•Oversees the management of all safety measures relative to the entire agency.
•Oversee fire drills. Liaison with the NYC Fire Department and auxiliary services; address bomb threats.
•Oversees the agency’s Right-To-Know and Workplace Violence Prevention programs by providing information and training on toxic substances, office safety, infectious diseases, etc. Employees are also informed of potential hazards of chemicals found in the workplace. Works closely with OSHA, NYS Department of Labor and other external entities in ensuring proper compliance with laws, rules and regulations.
•Oversees and performs complex statistical analysis to forecast needs to develop and implement capital projects for the agency; develops and manages divisional budget (Expense, OTPS, and Capital); performs Local Law 63 analyses in conjunction with Contracts, Budget and legal staff; oversee and monitor vendor payments in compliance with PPB rules and regulations.
•Interfaces with the Office of the General Counsel and labor relations staff to address employee and union issues.
Minimum Qual Requirements
1. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time, progressively responsible experience in real property management, at least 18 months of which must have been in a managerial capacity involving the supervision of a large staff of property management agents and/or housing development specialists and requiring independent decision-making concerning program management or planning, allocation of resources and the scheduling and assignment of work. "Progressively responsible experience" must
be demonstrated by a work history of promotions and/or assumption of increasingly responsible duties and assignments. Experience in building construction or renovation; management of residential, commercial, industrial, or waterfront properties, including both renting and operating; or site management in connection with housing or with reconstruction/rehabilitation projects; supervision of receivership, tenant relocation and anti-abandonment work in housing and other properties, and buildings owned, managed, to be acquired by the City, or at risk of being abandoned; or building maintenance will be accepted up to a maximum of three years toward meeting the general requirements; or
2. A baccalaureate degree from an accredited college and four years of experience described in "1" above, including eighteen months of experience in managerial capacity; or
3. A satisfactory combination of education and/or experience equivalent to "1" or "2" above. However, all candidates must have eighteen months of managerial experience. Education at an accredited college or university may be substituted for general work experience (but not for the 18 months of managerial experience described above) at the rate of 60 college semester credits for one year of acceptable experience up to a maximum of 4 years of college for 2 years of experience.
To be acceptable, experience in property management must have included both renting and operating the managed properties. Experience in renting must have included interviewing prospective tenants, qualifying tenants' income and background, and/or assuring that vacancies are ready for occupancy. Experience in operating must have included overseeing maintenance and repair of building operating systems, and overseeing staff to assure that necessary work is properly completed.
To be acceptable, experience in site management must have included on-site rental and maintenance of buildings.
To be acceptable, experience in relocation must have included negotiation with tenants to surrender leases for cash consideration or for an alternative site, and determining tenant eligibility for benefits.
The preferred candidate will have In-depth knowledge of building codes, safety rules and regulations; in-depth knowledge of lease and contract management; in-depth knowledge of budgeting practices; significant project management experience; ability to juggle multiple priorities and expedite emergency repairs, and strong oral and written communication skills.
Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.
The City of New York and the Administration for Children’s Services are Equal Opportunity Employers Committed to Diversity
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New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
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