The Assistant Controller plans, directs, and organizes most of the financial accounting operations including: overseeing preparation of financial statements and reports that accurately depict the current financial position of the Institution; ensures the timely, accurate and efficient analysis, communication and reporting of financial data in accordance with GAAP, funding contracts and internal policy; provides support to the Controller and, as needed, represents the Controller in various internal/external meetings. Responsible for assisting in the execution of annual audits; trains and educates staff on accounting issues; and researches accounting issues as requested by the Controller. Significant written and verbal interaction with program administrators, guests and affiliates, and external parties, including auditors and banks.
Bachelor’s degree in Accounting or Finance. CPA or advanced degree preferred. Eight years of relevant experience; minimum 5 years of supervisory experience required. Focus on financial reporting required. Nonprofit and grant allocation experience preferred.
Dynamic individual with strong managerial, time management, leadership, interpersonal, problems-solving, and written and oral communication skills needed. Seen as an advocate of change management and forward looking as organization continues to grow. Thorough knowledge of non-profit accounting with extensive knowledge of GAAP, FASB, Sarbanes-Oxley, and financial management. Knowledge of grants management as it relates to compliance and reporting of government, corporate, foundation, and individual grants is preferred. Experience preparing multi-million dollar departmental operating and capital budgets. Experience with PeopleSoft or similar ERP software required.
Proficient in Microsoft Office software (Excel, Word, PowerPoint). Ability to prioritize and handle multiple assignments concurrently; proven ability to operate successfully in a demanding environment; demonstrable track record of high performance. Detail-oriented, and able to work in a meticulous and thorough manner. Must possess the ability to assume non-routine tasks and to take initiative where appropriate and possess a strong follow-through on all projects with the ability to bring projects to timely completion.
PRINCIPAL DUTIES AND RESPONSIBILITIES
90% General Accounting
- Direct daily operations of specific areas of the Controller’s Office, including general ledger, procurement, accounts receivable (cash application), accounts payable, payroll, fixed assets, sales and use tax, and cash flow management.
- Assist the Controller with the preparation of accurate and timely monthly and annual financial statements, including but not limited to the Statement of Financial Position, Statement of Activities, Statement of Functional Expenses, and Statement of Cash Flows.
- Oversee the accounting and reporting for the endowment and operating fund, and related assets and liabilities.
- Oversee the maintenance and accurate inventory of all assets and the reconciliations of balance sheet accounts, including supporting documentation as required by auditors.
- Review and maintain accounting department policies and procedures, including development of operational procedures and documentation of data flow.
- Review and approve twice weekly accounts payable check run.
- Direct staff in monthly pre-closing meeting and review analysis of general ledger accounts prepared by staff.
- Develop, implement and monitor an appropriate system of internal controls and monitor departmental goals and objectives.
- Manage staff overseeing preparation of bank reconciliations and recommend opportunities for improved cash flow.
- Provide quality assurance and customer service of accounting and financial services to the various users internal and external.
- Respond to accounting inquiries/issues from program personnel in a timely manner.
- Plan, assign and direct work of managers and various direct reports.
- Ensure timely and accurate recording of all transactions that impact the general ledger by the accounting staff, including standard and adhoc journal entries.
- Interview, hire, train and promote the ongoing development of staff:
- Prepare and deliver periodic and timely performance appraisals (both formal and informal).
- Mentor staff in driving efficiencies in the monthly close process and in general process improvement.
Prepare, or direct and review the preparation of reports and analysis that demonstrate and communicate the financial impact on operations. Develop and communicate recommendations related to such reports and analysis.
Establish and promote a service oriented "can do" operational philosophy within the department that is both proactive and responsive.
Develop, maintain and report against a departmental schedule of deliverables and due dates, including oversight of the monthly close process.
Make periodic inquiries throughout the organization to ensure that needs are being met and to identify opportunities for improved service.
Maintain a strong senior financial manager mindset while becoming an integral member of the team.
Provide timely and ongoing communication to the Controller regarding all areas of responsibility including personnel/performance issues and accounting issues.
10% Other projects
Only applicants meeting minimum qualifications for the position will be considered. Successful completion of a background investigation is required for employment in this position. No phone calls please. Brookings welcomes resumes from all qualified applicants, particularly women and minorities.
- Additional projects and analysis as assigned by the Controller and/or requested by the Chief Financial Officer and Treasurer.
The Brookings Institution may know an egghead or two (or 300). The non-partisan public policy organization is comprised of more than 300...