The Assistant Director, Conferences in the Professional Education department is responsible for the development, execution and management of Joslin’s flagship Diabetes Innovation (DI) Conference (targeted to all stakeholders regarding various aspects of the prevention and treatment of diabetes, its co-morbidities and related conditions) and will oversee additional existing multi-day CME conference activities.
The Assistant Director has overall P&L responsibility for the conference products and their growth, educational impact and financial success. S/he is responsible for ensuring that Diabetes Innovation is researched, topics and speakers are identified and confirmed, advisory board is engaged, speakers are followed up with and all logistic are managed. The manager must communicate in detail and clearly with speakers and advisors. Also, the manager works to direct and ensure that the conference is marketed properly to the right audience and on time, as well as to identify exhibitors and supporters so that the conference is funded independently. Special focus is on researching content and creativity in engaging all stakeholders, strategic and tactical marketing partners and barters to ensure the conference is well distributed and attended, creating an innovative and interactive attendee experience that promotes innovation and on onsite logistics to make sure all operations go smoothly. Manager must understand internal and external goals and strategy of content and make sure we deliver successfully and be well positioned for growth.
The Assistant Director must be an experienced, confident, independent and creative thinker who is self-motivated to succeed and exceed expectations for mission critical impact and financial success. This is not a meeting management/planner position. The successful candidate will be a take charge, flexible individual who has a great sense of humor and positive outlook and who knows how to get things done in the face of any obstacle or setback.
- Research, develop and implement high level, high impact conferences which are self-funded financially
- Plan timeline and benchmarks; execute on plan, lead strategy
- Identify primary and secondary markets for attendance and financial support
- Execute topics and research, identify and invite –confirm faculty and advisors
- Creatively explore enhancements for the attending delegates—such as matchmaking service—identify vendors and partners to execute services
- Work with production and team on marketing plan and strategies, including website and PR strategies
- Identify and manage support services for conference and activity execution (ie registration, on-site functions, materials production, exhibit vendor, A/V, etc)
- Creatively explore opportunities for support and to enhance revenue
- Exhibits exceptional dedication to teamwork and mission of the conference
- Understand P&L and be able to make critical decisions with high financial impact
- Target and communicate with potential supporters and underwrites, drive process for fundraising and revenue generation
- Acts as leader within the department, exhibits exceptional dedication to teamwork and mission
- Contributes to overall strategy of professional education department and maintains overall responsibility for the success and growth of the conference projects
- Bachelor’s degree in business, education, communications, journalism or other relevant field
- 5+ years related experience in a health care or conference development environment in conference production, and marketing and/or sales
- Direct management of personnel and management of vendors, contractors and cross team functions such as production
- Complex project (blended activities and technologies) management experience.
- Experience managing advisory boards, advisors, faculty and working with senior executive staff
- Experience with profit and loss and financial management
- Ability to juggle multiple tasks and responsibilities successfully
- Must be computer literate with advanced skills in Microsoft Office products including word processing, databases and spreadsheets. Advanced Excel and Word skills essential.
- Excellent organizational and interpersonal communication skills and demonstrated skills in analysis and judgment of complex situations with potential legal and financial ramifications. Pro-active thinking as a problem solver and ability to create and maintain effective tracking systems. Ability to manage multiple priorities simultaneously.
- Knowledge of the ACCME guidelines and the standards for commercial support or ability to learn quickly.
- Must be able to work independently and reliably. Must be comfortable in fast paced, high pressure environment and be flexible and willing to stretch and take advantage of opportunities.
- Must be team player and committed to improving diabetes prevention and treatment through training and education
- Outgoing and goal driven, committed to succeed
- Ability to take responsibility and ownership and establishment of processes and functions