At Stanford Graduate School of Business, as part of the
Development Marketing and Communications team within the GSB Development
department, this position reports to the Director of Development Marketing and
Communications. The team is responsible for ensuring accurate, timely, and
compelling recognition, stewardship, and communications for donors; and the
coordination of related operational processes with the university Office of
Development, GSB Finance, and other departments within the school.
As a member of this team, the Assistant Director researches,
writes, and provides project management for a variety of projects that (1)
motivate prospective donors to support the university and (2) steward existing
donors by reporting on the impact of their gifts and by ensuring appropriate
use of their funds.
Projects will include gift proposals, white papers, website copy,
and other marketing material; donor recognition lists and signage; stewardship
reports and custom deliverables for major donors; pledge documents; articles
donor newsletter; profiles of students,
faculty, and donors; correspondence from the dean; event collateral; and video
and online projects related to donor communications and stewardship.
Research and Collaboration (30%):
research through sources including the Internet, university and GSB staff, and
Stanford information systems including PostGrads and ReportMart. Collaborate
with other staff to identify and acquire needed content. Identify, recruit, and interview students,
faculty, and donors. S/he works with fundraisers, and other stakeholders to
evaluate use of funds, documents appropriate stewardship strategies, and
records stewardship activity in Stanford’s PostGRADS database system. Respond
to fund-related inquiries.
Propose the most
appropriate content and format for the goal and audience of each project. Draft
original content. Edit and proofread content provided from other sources. Adapt
and repurpose existing content. Commission and edit/proofread content from
freelancers and members of the Development office. Incorporate feedback from
fundraisers, donors, faculty, students, internal clients, and Director of
Development Marketing and Communications. In
preparing donor communications and reports, the Assistant Director assesses
documented donor preferences, past stewardship activity, and fundraiser input,
and verifies compliance with the university’s stewardship standards.
Project Management (30%)
: Assist in planning and
production with internal and external collaborators of deliverables (e.g.,
print, online, video). Set and track project schedules and budgets. Manage
internal client relations and external vendors. Secure timely review and final
approval of manuscripts and layouts from sources, subjects, clients, and
manager. Plan and oversee photo sessions and source existing images. Work
closely with design, online, and video professionals, e.g., organizing raw
content and channeling reviewer feedback. Maintain records on internal
spreadsheets and databases.
Minimum five years professional writing experience
years preferred. Development writing experience or familiarity with fundraising
Excellent writing and editing skills.
in a range of forms and voices, e.g., journalism, marketing copy,
correspondence. Ability to cover a wide range of topics related to business
school curriculum, research, and programs. Ability to synthesize large amounts
of information into clear, accurate, persuasive prose. Sensitivity to special
circumstances and concerns. Flawless copyediting/proofing.
Solid project management/production management
, including working closely with clients and designers and
managing complex deadline-driven projects. Ability to manage multiple tasks
simultaneously, coordinate the roles of various project contributors, set
priorities and schedules, and meet deadlines with a minimum of supervision.
Excellent communication and relationship
Ability to win the confidence of high-level donors, senior staff, faculty,
students, and peers throughout the GSB and OOD with customer-service
- Ability to generate ideas, identify problems, and propose
appreciation of the academic enterprise.
- Intellectual vitality, wide-ranging curiosity, and an
journalism, communications, or business.
- College degree required, preferably in English,
InDesign; Drupal, and database applications. Familiarity with PostGrads
- Computer proficiency including MS Word, Excel, Powerpoint;
Please include three writing samples with your
application. (Further samples will be requested as needed.)
United States-California-Graduate School of Business
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