The assistant director reports to the senior associate director of development and is a part of a team of development officers whose sole focus is fundraising on behalf of cancer research and teaching, and is a member of the Medical Center Development Major Gifts team
Stewardship & Cultivation – Events/Stewardship: (35%)
• Leads the development and drives implementation of the cancer team’s stewardship and cultivation strategy, including event strategy. Propose recommendations based on cancer goals and donor base; strategically identifies and recommends donor groups to attend events and activities related to cancer (cancer and MCD events).
• Manages overall arc of events for cancer and serves as the cancer team’s point person for event implementation. Independently coordinates all elements of event implementation (list review, invitation drafts, event logistics, and briefings as needed) with key stakeholders and owners, including faculty, MGO staff, events staff and donors as identified. This requires a high degree of sensitivity, diplomacy and professionalism in working with these groups.
• Manages all follow-up activity including-mails and materials to Major Gift Officer (MGO) and annual officers to ensure proper and timely engagement and drafting of acknowledgements to donors/attendees. Responsibilities also include working with the research team on the timely execution of ratings and assignments of leads to MGO’s for new prospects.
• Develops and maintains a new system for tracking activity of top tier cancer prospects. This includes but is not limited to developing spreadsheets and reports to manage and record top tier cancer prospect activity, including cultivation and stewardship, for internal and external audiences.
• Works with stewardship writer on calendar of reports as it relates to cancer prospects and stewarding of top tier donors. This includes but not limited to identifying the timing and coordination of written proposals and other documents.
Prospect/Faculty Analysis / Tracking: (20%)
• As part of the cancer team, proactively analyzes donor prospects to include new prospects, current Tier 1’s and 0’s and 3’s & 4’s monthly review with the team. Helps ensures cancer activity is being proactively managed.
• Develops and maintains a new system to assist in tracking faculty referrals and their current prospects. Works with the cancer team on an on-going basis to track results. Provides report results for individual meetings with faculty and summary report of all faculty activity.
• Proactively develops quarterly results on cancer fundraising progress (cash and pledges).
Proposal/Priority Material Coordination: (25%)
• Supports the cancer team, in the preparation of briefing materials, letter proposals and other communication for senior officers or high-level donors.
• Leads the process of priority material development. Includes strategizing the goal and audience of each piece, coordinates development with the stewardship team and ensures project is on track and is consistent with developed strategy.
Cancer Council Support: (20%)
• Partners with Sr. Associate Director to manage the planning an implementation of the Cancer Council meetings. Supports in material development, editing and review (including agenda, power point presentations).
• Attends all meetings to capture notes and next steps and supports the active follow-up. Responsibilities include but are not limited to:
o Summarizing and taking responsibility for key action items, distributing information and managing follow up with appropriate field staff.
o Documenting information gathered from various visits and discussions and preparing materials to respond to donor’s requests, including proactive pipeline management with member prospects (reports, reminders of activity).
• Bachelor’s degree or equivalent experience. Advanced degree desirable.
• Minimum of three year’s experience project management in project management and/or stewardship; five or more years desired.
• Conference or event logistics experience.
• Nonprofit or relevant business experience.
• Experience managing and coordinating complex projects that have multiple tasks with competing deadlines; set priorities and schedules and meet deadlines with a minimum of supervision
• Positive, can-do attitude and dedicated work ethic.
• Exceptional written and verbal communication skills, research and editorial skills; ability to synthesize information and compose clear and effective prose.
• Superior organizational skills; a work style that is thorough, accurate and detail-oriented; the ability to follow through on projects with minimal supervision.
• Strong attention to details and the ability to quickly understand and remember details about donors and projects to which they are assigned.
• Strong customer-service focus; excellent interpersonal and communication skills, and a proven ability to work patiently, persuasively and effectively with a wide variety of people, including students, faculty, staff, donors and alumni.
• Demonstrated sound judgment in situations requiring independent decision-making and in handling confidential and sensitive material.
• Excellent computer skills; proficiency in using advanced functions of word processing, databases, Excel spreadsheets, web resources, and donor management database; experience using Stanford’s information systems such as PostGrads and ReportMart3 is a plus but not required.
• An understanding of the development and alumni enterprise—particularly within an academic setting—and the ability to work within that framework is desirable.
Candidates should submit a cover letter and resume via the website http://hrweb.stanford.edu/jobs/openings/jobsearch.html
Stanford University is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, physical or mental disability, or sexual orientation.
Final offers of employment are contingent upon the successful completion of a background check that includes employment history, national criminal background check, national sex offender registry search and, where applicable, a credit check and/or driving record.
We are not able to provide relocation or sponsorship for this position.
Stanford University is an affirmative action, equal opportunity employer.
Thank you for your interest!
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