Assistant Director of Admissions
Case Western Reserve University - Cleveland, OH

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POSITION OBJECTIVE

The assistant director is responsible for managing, in consultation with the deans of admissions and enrollment planning, all recruitment and events planning, and being a primary contact with prospective and incoming students. In addition, this person reviews and evaluates admission files, oversees the Law School interview program and is responsible for generating data used for reporting. The assistant director plays a key role in developing and implementing initiatives to attract and enroll underrepresented minority students to the Law School. This person must have the ability to use discretion and good judgment on sensitive and important matters and to oversee the admissions office in the absence of the admissions dean and the enrollment dean.

ESSENTIAL FUNCTIONS

  • Prospective student recruitment and contact – Meet with prospective students to promote the Law School and to discuss legal education, the practice of law, our admissions process and specific details of the prospective applicant’s file. Design, implement and oversee a tour guide program. Give tours of the Law School as needed. Handle phone calls and e-mails that require exercise of good judgment and the ability to make decisions on significant matters pertaining to the admissions process. Design, implement and evaluate a prospective student visitation program including open houses and webinars. Make recommendations to the admissions dean as to ways to enhance our student contacts. Work with undergraduate offices to facilitate Case’s Pre-Professional Scholars in Law program.
  • Annual recruitment program – Serve as the school’s ambassador at over thirty national recruitment events and public appearances. Coordinate the extensive travel arrangements for the admissions dean, enrollment dean, the admissions recruiter(s), as well as his or her own, including handling all event registration fees. Evaluate recruitment efforts and make recommendations to the enrollment and admissions deans about strategies to enhance and optimize their efforts. Engage the interest of prospective students and represent the Law School in such a way as to increase interest among prospective students in our program and as a result, gain an increase in applicants to our program.
  • Event planning and marketing – Handle all events planning for the Office of Admissions. Includes school-wide community receptions, all major student open houses (a minimum of three annually), Pre-Law Advisor programs and daily small group sessions for visiting prospective students. Design in-house flyers and brochures for various events and for advertising Law School events.
  • Alumni Interview program – Oversee department assistant in administration of the Alumni Interview Program. Conduct annual training sessions for alumni interviewers. Review and update all communications with the alumni and candidates. Ensure interviews are conducted in a timely manner.
  • Minority recruitment program – Develop a minority recruitment strategy that includes: an analysis of the top feeder markets and schools for minority students; a plan for recruiting students at the top feeder schools and the top ten geographic markets; setting goals for minority applicants and their acceptance rate, in consultation with the associate and assistant dean; cultivating key contacts that will yield success in minority recruitment; and generating new ideas and/or strategies for improving our minority recruitment program.
  • Pipeline Programs – Responsible for designing, implementing, and directing various existing and future Pipeline Programs.
  • Candidate review and selection – Responsible for reviewing admission files and making disposition recommendations to the admissions dean, in line with the goals of the institution.
  • Computer support – Responsible for reviewing the web site on an ongoing basis to identify information that must be updated, as well as to identify opportunities for enhancing the information available to prospective minority students. Work daily with the ACES2 web based system; generate queries, reports and analyses of applicant pool.
  • NONESSENTIAL FUNCTIONS

    Perform other duties as assigned.

    CONTACTS

    Department: Contact with faculty, administration, staff, students, and information technology staff.

    University: Contact with Housing and Residence Life, Publications, and other graduate and professional departments.

    External: Contact with faculty, pre-law advisors, deans, prospective students and parents, alumni, outside organizations, and vendors.

    Students: Contact with prospective students, applicants, work study students, high school students, and law school students.

    SUPERVISORY RESPONSIBILITY

    Responsible for overseeing the activities of the student ambassadors who serve as volunteers in the admissions office; developing working relationships with the SBA and other student organizations.

    QUALIFICATIONS

    Experience: 3 to 5 years interacting with the public required; admissions and recruitment experience in the law school or graduate level highly desirable.

    Education/Licensing: Bachelor’s degree required; JD or relevant Master’s degree preferred.

    REQUIRED SKILLS

  • Superior interpersonal skills
  • Highly organized
  • Excellent verbal and written communication skills
  • Ability to work both independently and in a team-oriented environment
  • Event planning/scheduling skills
  • Ability to work with minimal supervision and exercise sound judgment
  • Ability to handle multiple priorities
  • Professional business manner
  • Self starter
  • Ability to travel extensively on a seasonal basis
  • Ability to work beyond standard business hours to attend events and functions as needed
  • Ability to effectively function in a Windows-based, Microsoft Office environment
  • Strong spreadsheet skills including Excel
  • Effective e-mail and internet search skills
  • Ability to easily learn/adapt to new programs, particularly ACES2
  • Web management skills
  • Strong desktop publishing skills including design and format
  • Strong English grammar and editorial skills
  • Must be knowledgeable about legal education and about the standards applied for admission to the Law School
  • Must have the skills needed to assess academic credentials and writing and analytical abilities.
  • WORKING CONDITIONS

    Majority of work is in an office setting with constant noise and interruptions – phone, personnel and rush projects. Must be able to handle and prioritize the many significant responsibilities of the position and must be able to negotiate with students, law school and university administration and alumni concerning priorities and task assignments. Extensive seasonal travel is required.

    Diversity Statement

    In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

    Reasonable Accommodations

    Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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