Assistant Director of Alumni Outreach and Annual Fund
Case Western Reserve University - Cleveland, OH

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The assistant director of alumni outreach and annual giving will work closely with the senior director of annual, special and reunion giving and the director of alumni outreach and reunions to create, execute, and manage activities and programs designed to maintain and enhance the School of Medicine’s relationships with its 10,000+ alumni. These activities include Homecoming Weekend, alumni regional events and specialty events. In addition, the assistant director will support the growth of annual support to the institution by developing alumni and annual giving initiatives that cultivate, solicit, and steward gifts, which includes management of all online communications. Functioning as part of the development team, the incumbent will be expected to work collegially with colleagues in university offices and the schools.


  • Working closely with the senior director, other members of the medical development and external affairs department, and university and school-based development colleagues, will create, execute, and manage alumni regional events, specialty events, and alumni programming.
  • Develop and manage various programs or targeted annual fund campaigns through electronic correspondence, direct mail, calling, and other medium as assigned by the senior director. Create a strategic plan and develop annual goals and objectives for the assigned fund-raising programs.
  • Maintain and run annual fund prospect management, including analysis of prospect assignments, reporting, prospect identification, and progress toward goals.
  • Review and analyze data and benchmark program progress. Provide regular feedback regarding the success of campaign activities and recommend future direction.
  • Oversee strategic identification, cultivation, solicitation, and stewardship of leadership annual fund prospects by development colleagues.
  • Manage a small portfolio of high end annual fund alumni donors and prospects. Qualify/engage and solicit alumni via face-to-face visits for the annual fund and other school philanthropic priorities.
  • Create and implement a plan to increase support from alumni, parents, faculty, and staff.
  • Oversee list management for all annual fund appeals, stewardship functions, and engagement projects.
  • Act as liaison with advancement services, school-based annual fund officers, university staff, print and mail houses, and other vendors on annual fund appeals. Create written materials to be distributed for alumni including newsletters, invitations and other communications.
  • Manage financial process associated with all projects, including completing internal paperwork, submitting invoices, etc.
  • Actively participate in development and alumni relations activities as requested or required including, but not limited to, attendance at university functions and personal solicitation of donors.

    Perform other duties as assigned by the director of annual giving.


    Department: Frequent contact with supervisor/director. Regular contact with the executive directors and directors of development. Daily contact with school information technology and communications team for online communications initiatives. Contact with faculty and staff as required to perform essential functions.

    University: Regular contact with university advancement team.

    External: Daily contact with alumni donors and prospects to secure gifts for annual fund and other school programs. Regular contact with annual fund directors within other schools to coordinate programming.

    Students: Infrequent contact with undergraduate, graduate and professional students as required to perform essential functions.


    This position has no staff supervisory responsibility.


    Experience: 3 or more years professional and/or academic experience, preferable in special events, alumni relations or marketing. Higher education or medical environment experience preferred.

    Education/Licensing: Bachelor’s degree required.


  • Proven ability to successfully plan and manage special events.
  • Basic knowledge of database management and retrieval methods as well as some exposure to HTML.
  • Professional and effective oral and written communication skills and good interpersonal skills with the ability to work and communicate with various individuals within and external to the university, including alumni and development directors from other institutions.
  • Strong organizational skills; ability to multi-task, prioritize and meet deadlines. Must demonstrate attention to detail and accuracy, time management skills, and proven ability to successfully follow-through on assigned projects. Must demonstrate the ability to manage several projects simultaneously.
  • Must demonstrate a high degree of energy, creativity, and flexibility. Must be able to work both independently and collaboratively with colleagues.
  • Excellent problem-solving skills; must demonstrate excellent analytical skills, sound judgment and good decision-making.
  • Proficiency in Microsoft Office, database applications, and with internet navigation.
  • Must demonstrate willingness to learn new concepts, procedures, processes, and computer programs as needed.

    General office working environment; occasional nights and weekend hours.


    Diversity Statement

    In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

    Reasonable Accommodations

    Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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