Assistant Director of Championships and Alliances, Operations
Basic Function : Provide day-to-day management of the DI Men’s and Women’s Cross Country, DI Men’s and Women’s Indoor Track and Field and DI Men’s and Women’s Outdoor Track and Field Championships; provide the staff leadership and support to the respective championships, issues of the championship or sport and participate as a staff professional in all areas and work projects within the championships and alliances group.
Duties and Responsibilities :
1. Plan and conduct the DI Men’s and Women’s Cross Country, DI Men’s and Women’s Indoor Track and Field and DI Men’s and Women’s Outdoor Track and Field Championships and related activities with excellence within the budget established. In addition, conduct the selection, seeding and bracketing process successfully by following established principles and guidelines.
Create and execute the master time lines for each championship and maintain that it is current and relevant as necessary.
Develop telephone conference and meeting agendas for host/local organizing committee planning meetings; write and distribute reports and championship materials; prepare necessary follow-up correspondence.
Coordinate the selection and assignment of teams, sites and officials for assigned championships.
Coordinate championship planning with the host tournament director/local organizing committee.
Manage budgets for each championship including operations budgets for all rounds of competition and financial reports following championships.
Oversee the championship functional team in all areas of the championship to get maximum effect and expertise on development and performance of the event.
Oversight for all facility and games management matters for all preliminary round and final site competition including identification, training and assigning of site representatives.
Coordinate with various internal and external groups the administration of projects related to and executed at the championships and sports as well as maintain key relationships for sports and championships.
Provide vision, direction and measurable goals to continue growing the championships.
Develop and perform against a business/performance plan for the championships.
2. Committees/Governance . Serve as staff liaison/facilitator for the respective sports committees.
Provide effective, efficient coordination and leadership for all committee issues and planning.
Develop telephone conference and in person meeting agendas and supplementary materials; write and distribute reports; prepare necessary follow-up correspondence.
Provide training of NCAA technology programs (online score reporting, selection/bracketing software, committee collaboration zone, RPI reporting system).
Track legislation and other issues applicable to the committee and assist in the preparation of legislation and policies developed by the committee.
Prepare respective Championships Cabinet/Committee supplements, related materials and documents to the membership with accuracy, timeliness and clarity.
Develop positive lines of communication with coaches associations, national governing bodies, officiating organizations and other constituent groups.
3. Officiating . Direct and supervise coordinators of officials for the championships and sports.
Collaborate with the playing rules and officiating staff on management of the national coordinator of sports.
Oversee postseason officials’ nominations, notification of selection/assignments and communication with tournament managers of those officials assigned to the respective sessions.
Supervise assignments of officials for all post-season events and payment via ArbiterSports.
4. Other duties and projects as organized and assigned by the director or other leadership of the championships and alliances group.
Minimum Requirements :
1. Bachelor's degree (required) Master’s degree (preferred).
2. Experience in intercollegiate athletics administration (three to five years' experience preferred).
3. Athletic events operations experience (two to three years’ preferred).
4. Strong oral and written communication skills.
5. Strong organizational skills.
6. Strong relationship skills, both interpersonal and in leading a group.
7. Knowledge and understanding of the Association's structure function and mission.
8. Strong analytical and problem solving skills.
9. Accountable; demonstrates good judgment and can lead groups in good decision making.
10. Computer skills, Microsoft Word and Excel as primary skills needed.
11. Demonstrated ability to work with diverse groups of individuals.
Principal Contacts :
a. Governance staff.
b. Membership and Student-Athlete Affairs.
c. Broadcast and media services staff.
d. Administrative services staff.
e. Communications staff.
f. Travel coordinators.
g. Legal Counsel.
h. Playing rules.
a. Official ball/equipment representatives.
b. Chairs of governing sports committees.
c. Coaches associations and national governing bodies.
d. Corporate Champions and Partners.
e. Drug Free Sports staff.
f. IMG College and Event 1 staff.
g. Host institution staff and local organizing committees.
h. Officials’ associations.
i. Sports Commissions/Convention and Visitors Bureaus.
National Collegiate Athletic Association - 14 months ago