POSITION: Assistant Director of Enforcement (Investigations and Processing).
Basic Function : This position is responsible for developing and investigating cases involving potential violations of NCAA legislation, the compilation and evaluation of evidence of infractions, the drafting of necessary documents, and the oral presentation of information and evidence before the NCAA Committee on Infractions.
Primary Duties and Responsibilities :
1. A working knowledge of NCAA Constitution 2.1.1, 2.8.1 and 6.01.1, and Bylaws 10 to 17, 19 and 32, the provisions most frequently cited in major infractions cases.
2. A thorough understanding of the NCAA bylaws that govern the conduct of the enforcement staff and outline the process for processing a major infractions case.
3. Conduct and record (in accordance with enforcement procedures) interviews with individuals involved in or having knowledge of potential violations.
4. Prepare an accurate interview summary of the information reported during witness interviews. If an interview is transcribed, re-listen to the digital recording to ensure accuracy of the transcript.
5. Create action plans for the investigation of an assigned case with assistance from the supervising director(s) - enforcement.
6. Locate individuals who may have information about or are involved in potential violations. This requires extensive travel and expertise in using online search engines (i.e., Internet), and developing and nurturing contacts who may have such information.
7. Act as a principal contact for the legal counsels of member institutions and involved individuals under inquiry.
8. Act as a primary liaison with institution’s legal counsel or designated representatives of the institution to arrange on-campus interviews. Must be able to explain the NCAA’s procedural requirements regarding on-campus interviews.
9. Draft notice of allegations. This is a comprehensive list of all violations alleged by the enforcement staff that an institution has committed and is sent to the president or chancellor of an institution. Each allegation is a detailed description of an event(s). Specific questions about each allegation are also asked.
10. Participate in the drafting of summary disposition reports. This is a joint report prepared by the institution and enforcement staff and used in circumstances when a hearing before the NCAA Committee on Infractions is not necessary.
11. Analyze the written responses to a notice of allegations (often comprised of multiple notebook binders full of information) submitted by an institution and/or the legal counsel for the involved individual. Determine the issues remaining in the allegation and evaluate the evidence that supports their position.
12. Conduct prehearing conferences. This is a meeting wherein the assistant director of enforcement prepares and presents the enforcement staff’s information orally to representatives of the institution (usually the legal counsel and director of athletics) and counsel for involved individuals. This entails the review and debate of evidence developed about the allegations and is based in part on the content of the institution’s or individual’s written response to the notice of allegations.
13. Draft case summaries. This is the document wherein the staff identifies all remaining issues to be discussed at an institution’s hearing before the NCAA Committee on Infractions and sets forth in writing the basis for the staff’s position on each allegation, and the reasons upon which the staff relies to ask the committee to find that violations occurred.
14. Present orally the enforcement staff’s case during a (day-long) hearing before the NCAA Committee on Infractions in an organized and concise fashion.
15. Respond clearly and accurately to questions from the NCAA Committee on Infractions during a hearing. Also, rebut incorrect or misleading assertions made by the other parties at a hearing.
16. Develop recommendations to the department's leadership as to whether a violation is secondary or major in nature.
17. Explain to an institution what steps to follow when self-reporting a violation.
18. Participate in other activities and projects as assigned within the enforcement department.
19. Arrange travel to the locations of involved individuals or institutions.
20. Draft letters on a case-by-case basis to institution and/or legal counsel explaining the enforcement procedures and their application to an individual’s participation in an infractions case.
21. Develop and nurture sources of information that will assist in the development of case-related information.
Preferred Qualifications and Minimum Requirements :
1. Bachelor's degree (required); advanced degree (preferred).
2. Well-developed analytical, oral and writing skills (essential).
3. The ability to work independently and manage various job assignments (essential).
4. A level of self-confidence that allows you to remain poised and able to think clearly in stressful circumstances (essential).
5. Willingness to keep information confidential (essential).
6. The ability to communicate effectively with potential witnesses of varied backgrounds (essential).
7. Experience within intercollegiate athletics (essential).
8. Work experience in a related field requiring fact gathering, analysis and oral or written reporting (essential).
9. Ability to communicate effectively with people of varying backgrounds (essential).
Principal Contacts :
1. Any witness with information about a major violation.
2. Legal counsel for the institution or involved individual (most enforcement cases are with Division I institutions).
3. Institutional personnel, including director of athletics; faculty athletics representative; institutional and athletics department staff members.
4. Prospective and enrolled student-athletes, their parents, friends and high-school coaches and administrators.
5. Academic and membership services staff members.
6. Any other source of information.