Assistant Director of Finance and Administration, MSASS
Case Western Reserve University - Cleveland, OH

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POSITION OBJECTIVE

This position is responsible for the analysis and internal controls regarding the financial processes of the Mandel School of Applied Social Sciences (MSASS). These processes include managing the annual budget and quarterly forecasts. This position reviews monthly routine reconciliations and financial reports. This position ensures compliance with university policies related to and financial administration and develops school-level policies. In addition, this position will develop contribution margin analysis on a departmental and programmatic level.

ESSENTIAL FUNCTIONS

Financial analysis:

  • Analyze and forecast the budgetary implications of enrollment planning, development, technology and other institutional strategies.
  • Forecast and analyze tuition revenue and scholarship for each of MSASS’s degree programs; work with the controller’s office regarding non-standard billing situations including international programs, virtual programs; review write-offs of student accounts and forfeited deposits.
  • Develop and implement reports, queries, and other analyses to be used in developing forecasts, budgets, and financial plans.
  • Solve issues and formulate strategies and process improvements that improve operational efficiencies. Audit accounts and assess compliance with university and MSASS policies.
  • Analyze spending patterns and problem areas; compare financial status with budget and provide variance analyses as needed.
  • Develop contribution margin analysis and return on investment analysis for current programs including full-time masters, on-line, intensive weekend, non-profit, PhD, and potential programs.
  • Develop long-range financial planning models tailored to varying program assumptions to be used in executive decision-making.
  • Analyze expense and revenue streams for Mandel Center building rental for events.
  • Provide all financial support and analysis for MSASS travel abroad programs.
  • Provide financial support and analysis for MSASS on-line program.
  • Work closely with departmental directors by providing spending analysis, financial status, and recommendations and direction for fiscal year programmatic spending.
  • Budget:

  • Work closely with the assistant dean in development and preparation of the MSASS annual budget.
  • Prepare the income and expense forecast and supplemental schedules for review by assistant dean.
  • Review and evaluate monthly budget performance of all departments and centers.
  • Properly allocate salary and non-salary costs to endowments in consultation with the assistant dean.
  • Manage contract negotiation and issue purchase orders for all designated buyer transactions for the school.
  • Plan and lead the monthly administrative forum, in consultation with the assistant dean, and train newly hired staff.
  • Develop cost-control and monitoring programs (i.e., telephone, photocopy, mail charges) and manage the implementation and maintenance of these programs. Also, determine areas that would benefit from standardizing the purchase process, e.g., travel, office supplies, and develop and implement a process/procedure.
  • Serve as lead in fiscal year close activities.


  • NONESSENTIAL FUNCTIONS

  • Provide coverage in all areas of Administrative Services when needed, including Human Resources, Payroll, Grants Management, Research Administration, Facilities and Information Technology
  • Perform other duties as assigned.


  • CONTACTS

    Department: Daily contact with department directors, faculty, department administrators, and other staff members.

    University: Regular contact with General Accounting, Procurement and Distribution, (including Purchasing and Accounts Payable), Controller's Office, Bursar's Office, and Student Accounts Collections.

    External: Contact with external vendors and independent contractors.

    Students: Regular contact with office workers.

    SUPERVISORY RESPONSIBILITY

    Supervise events coordinator and student employees as needed. Assign work and provide additional indirect supervision to financial and grants management staff.

    QUALIFICATIONS

    Experience: A minimum of 5 years experience in accounting/bookkeeping; financial experience in academic setting preferred; ERP experience preferred.

    Education/Licensing: Bachelor’s degree required, Master’s degree preferred.

    REQUIRED SKILLS

  • Strong interpersonal and communication skills required.
  • Ability and willingness to handle confidential data with complete discretion.
  • Ability to coordinate and manage a large and diverse set of activities.
  • Computer skills required, primarily Excel spreadsheet and database experience.
  • Responsiveness and attention to detail.
  • Strong problem-solving skills.
  • Ability to work both independently and as part of a team.


  • WORKING CONDITIONS

    Office setting with frequent interaction with faculty and staff.

    Diversity Statement

    In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

    Diversity Statement

    In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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