Assistant Manager of Accounts Receivable
Ocean County College 25 reviews - Toms River, NJ

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1. Management/Administrative Operations
A. Assists the Manager with the student billing process
B. Supervises evening staff including operational workflow within the Accounts Receivable office
C. Partners with OIT , identifying and resolving A/R system problems and implement system enhancements in a timely manner
D. Maintains the Accounts Receivable module within the Colleague financial system and provides leadership and training
E. Manages the collection process, monitoring old student balances, sending pre-collection letters and working with collection agencies
F. Supervises the collection of overdue tuition accounts, non-student related payments from outside of the Accounting Office, ensures the Allowance for Doubtful accounts properly maintained
G. Documents all critical tasks including financial system procedures for areas of responsibility
H. Supervises the balancing of cash receipts, reconciles the subsidiary ledgers to the general ledger on a monthly basis
I. Prepares and controls all chargeback billing, analyzes and reports for management purposes and for the year-end closing process
J. Examines Accounts Receivable office procedures and business practices and recommend changes to supervisor
K. Performs other related duties as assigned (M.E.)

2. Financial Accountability
A. Conducts accounting, reporting, collection activity and record keeping for student accounts
B. Controls cash and other methods of payment received by the college for student tuition and fees
C. Reviews general ledger accounts within area of responsibility for accuracy and make corrections as necessary
D. Provides college audit firm with required reports and documentation, assists in resolution of audit deficiencies

3. Public Relations/Communications
A. Assists in the coordination of Accounts Receivable office activities, requirements, and work flow with all other college departments
B. Works with external, billing, collection, and legal services related to student accounts
C. Provides advice and counsels staff and students on matters concerning student billing, collections, refunds, and all other related areas
D. Communicates with students, vendors, government offices, banks, auditors, insurance companies, and others, as needed, for information gathering, reporting, or problem resolution
E. Represents the Accounting Office on internal committees and on external associations as required

4. Education/Training
A. Maintains personal proficiency and assists with Accounts Receivable staff training on proper office and college policies and procedures, appropriate operating software, applicable external regulations, and general indoctrination on all aspects of performing assigned tasks
B. Maintains proficiency of existing staff through training and active promotion of professional development opportunities

E. Technical A. Maintains and monitors the use of the Accounts Receivable module within Colleague financial system, identifies problems and works with the Office of Information Technology to resolve problems promptly
B. Recommends and implements technological advances in all areas of responsibility
C. Maintains updated on changes in the accounting field, audit requirements, and laws and regulations that affect areas of responsibility
D. Maintains appropriate competency in contemporary computer technology

Salary Range:

Required Qualifications:
A. Bachelor’s degree in Accounting, Business Administration, Finance, or related field
B. Three (3) years professional experience in general accounting
C. Two (2) years supervisory experience or a Master’s degree
D. Professional work experience using computers, Microsoft Office suite specifically Excel or other spreadsheet applications
E. Familiarity with integrated financial systems

Preferred Qualifications:
A. One (1) year experience in accounts receivable
B. Professional work experience with Colleague/Datatel A/R C/R applications

Posting Date:

Closing Date:

Open Until Filled

Anticipated Start Date:
January 2014

Special Instructions to Applicants:

Hours of Work:
The Assistant Manager of Accounts Receivable shall be employed on a twelve-month basis, working a minimum of 35 hours per week. Hours include working until 8 p.m. Monday through Thursday. Compensation and benefits will be in accordance with the Non Affiliated Handbook and pertinent Board of Trustees policies. Regular, prompt attendance shall be considered an essential job responsibility.

Days of Work:
Other - please specify below

If other, please specify:
See Hours of Work

About this company
25 reviews
"Ocean County has developed a good system of outreach sites countywide," Vicari said. "These sites provide for trained outreach staff to...