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The Assistant Regional Administrator (ARA) for Management Programs in the senior resource official for EPA's Region 10 office. The Regional Office includes nearly 600 employees and a number of contractors and grantees in the Pacific Northwest and Alaska. The Regional Office is located in Seattle, Washington; with additional EPA facilities in Anchorage and Juneau, Alaska; Boise and Coeur d'Alene, Idaho; Portland, Oregon; and in Lacey, Richland and Manchester, Washington.
The ARA directs and manages a comprehensive and integrated management program for planning, human resources, diversity management and Equal Employment Opportunity (EEO), information technology, budget and finance, grants and interagency agreements, and facilities. The ARA serves as the senior policy advisor to the Regional Administrator and Deputy Regional Administrator for these areas of responsibility as well as for Regional priorities, special projects, reviews and initiatives.
The functions performed by the ARA and the staff of the Office of Management Programs (OMP) staff includes accountants, budget and financial experts, grants and interagency agreement specialists, facilities management specialists, program analysts, human resources specialists, information technology specialists and office management professionals.
The ARA and seven subordinate OMP managers and staff coordinate activities and functions with a number of EPA Headquarters Offices, including the Office of Administration and Resources Management (OARM), Office of the Chief Financial Officer (OCFO), Office of Environmental Information (OEI), Office of Civil Rights (OCR), and the office of Small Business Programs (OSBP). These offices provide national policy direction and measure of accountability for the management of the ARA's programs and responsibilities.
The ARA serves as the Region's Senior Resource Official and Senior Information Officer. The ARA may participate on a number of Agency-level boards and committees such as the National Partnership Council with EPA's unions, Quality Technical Subcommittee for IT Infrastructure, and the Working Capital Fund Board.
You must be a U.S. citizen.
1. Program Planning: Accomplishes or directs the planning and other related staff work involved in the review, development and execution of new or modified plans and programs for the Regional program.
2. Program Organization: Accomplished or directs the actions involved in organizing the regional program. Receives input from resources, planning and manpower staffs and determines the allocation and utilization of resources (i.e., primarily manpower and money) required to accomplish the program within the parameters established by legislation and Agency policy.
3. Program Direction: Accomplishes or directs the actions involved in completing assigned projects, redirecting work establishing priorities, and changing program emphasis, and monitors the accomplishments of and reviews all projects and initiatives pertaining to the programs of the office and makes decisions in the administration of the work within broad overall regional policy and makes recommendations to the Regional Administrator in those cases that seriously affect established policies or require new policy decisions.
4. Program Coordination: Accomplishments or directs the actions involved in coordinating the program with internal and external organizations, determining or recommending the compromises to be made, and maintaining effective relations with interested groups, establishes liaison with and meets with key officials of EPA, other Federal and non-Federal agencies (including representatives of state and local governments), representatives of private industry and professional groups, and members of environmental organizations and the general public to ascertain problems and advise and coordinates on all aspects of the Regional programs, and coordinates with the Office of Regional Counsel in connection with personnel, fiscal, grants, federal facilities enforcement, and other legal activities and requirements.
5. Program Control: Accomplishes or directs the actions involved in evaluating the work of the policy and management program. Establishes or directs and monitors the establishment of controls to review the accomplishment of the Regional
6. Program Forecasting: Responsible for forecasting the effect on the Region of changes in national programs, budgets or other resources such as new technology, new legislation or regulations, and develops plans to implement, mitigate or influence the results of these forecasts.
7. Program Operations: Accomplishes or directs the day-to-day operations of the Division individually and through delegation to the Branch Chiefs and others in the Division. Overviews, tracks and assists in the operations of the Region with the objective being to achieve coordinated, integrated, efficient and effective programs of environmental protection, control and enhancement, and provides for management relations with other parts of EPA and the states to achieve these objectives.
8. Program Management: Supervises and manages a large group of EPA employees, contractors and other organized into Branches headed by subordinated supervisors. Ensures effective management of the Division through delegation, tracking, communications, evaluation and analysis.
9. Financial Resource Management: Ensures compliance with portions of the Chief Financial Officer (CFO) Act as delegated. Serve as the Chief Financial Officer in the Region. Responsible for overseeing all financial management activities relating to the programs and activities of the Region.
10. Acquisition: Responsible for all procurement operations delegated to the Region. Ensures that contract placement, management, and closeout activities performed by contracting personnel are in compliance with appropriate laws, regulations, and statues.
11. Assistance: Provides support to the mission of the Agency without the risk of compromising sound assistance principles. Ensures compliance with the assistance administrative laws, regulations, and statues.
You must have one year of specialized experience at a level close to the work of this job that has given you the particular knowledge, skills, and abilities required to successfully perform. Typically we could find this experience in work within this field or a field that is closely related. As a basic requirement for entry into the SES, applicants must provide evidence of progressively responsible leadership experience that is indicative of senior level management capability and directly related to the skills and abilities outlined under the Technical Qualifications and Executive Core Qualifications listed below. You will be evaluated on the following Executive Core Qualifications. Please provide a narrative not to exceed two pages per ECQ and not more than 10 pages.
ES-0340 series : You must have substantive general experience which provides knowledge of the principles of organization, management, and administration; and substantive (operating, administrative, or managerial) experience in a type of work, or a combination of functions directly related to this position.
1. If you are selected, a pre-employment background check is required. 2. Pre-employment drug testing is required and random testing thereafter. 3. You must be a U.S. citizen.
Current or former career Senior Executive Service (SES) employees are not required to address the Executive Core Qualifications (ECQs). Unless you are currently serving under a career Senior Executive Service SES appointment, you are eligible for reinstatement into the SES, or have successfully completed a SES Career Development Program approved by OPM, you must submit a narrative statement covering each of the Executive Core Qualifications and Technical Qualifications questions in order to receive consideration for the position. Additional information on the proper preparation of Executive Core Qualification statements is available by going to the Office of Personnel Management's web site at http://www.opm.gov/ses/references/SES_Quals_Guide_2006.pdf . When responding to the Mandatory Technical and/or Desirable Qualifications and Executive Core Qualifications, you must clearly show that you possess the experience, knowledge, skills and ability to perform the duties of this position by submitting narrative responses in which you detail your experience in each of the Technical and/or Desirable Qualifications and the Executive Core Qualifications. Your examples should be clear and emphasize your level of responsibilities, scope and complexity of programs managed, program accomplishments with results of your actions, policy initiatives and level of contacts. You should limit your narrative to two pages per Executive Core Qualifications, and not more than 10 pages total. Technical Mandatory and/or Desirable factors should be limited to no more than two pages for each factor. The Ethics in Government Act, PL 95-521 requires the applicant selected for this position to submit a financial disclosure statement, SF-278, prior to assuming the SES position, annually, and upon termination of employment.
HOW YOU WILL BE EVALUATED:
You must provide specific examples of your education, experience, training and awards in the manner and order instructed below which are applicable to each: (A) Executive Core Qualifications (ECQs), (B) Technical Qualifications (TQs), and (C) Desirable Qualifications (DQs). Response to the five ECQs and TQs is mandatory. Failure to address the ECQs and the TQs will result in your application being disqualified. Addressing the DQs is optional; however, not addressing them will impact your rating. All five ECQs must be addressed in a supplemental statement of your application. Your response should be clear and concise and show a level of accomplishment and a degree of responsibility. In addition, your responses should highlight your experience, training, and achievements in conjunction with the resume that you provide. Additional information on the ECQs is available at http://www.opm.gov/ses/handbook.html . Applicants are encouraged to follow the Challenge, Context, Action, and Result model outlined in the guide. You will be evaluated on the following: Executive Core Qualifications (ECQs), Mandatory Technical Qualifications (TQs), and any Desirable Qualifications (DQs). Failure to address the ECQ and TQ factors will result in your application being disqualified for further consideration. Addressing the DQs are optional, however, failure to do so will impact your rating score.
A. Executive Core Qualifications (ECQs)- Mandatory ECQ 1 - LEADING CHANGE This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment. Leadership Competencies: 1. Creativity and Innovation: Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting edge programs/processes. 2. External Awareness: Understands and keeps up-to-date on local, national, and international policies and trends that affect the organization and shape stakeholders' views; is aware of the organization's impact on the external environment. 3. Flexibility: Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles. 4. Resilience: Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks. 5. Strategic Thinking: Formulates objectives and priorities, and implements plans consistent with the long-term interests of the organization in a global environment. Capitalizes on opportunities and manages risks. 6. Vision: Takes a long-term view and builds a shared vision with others; acts as a catalyst for organizational change. Influences others to translate vision into action. ECQ 2 - LEADING PEOPLE. This core qualification involves the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts. Leadership Competencies: 1. Conflict Management: Encourages creative tension and differences of opinions. Anticipates and takes steps to prevent counter-productive confrontations. Manages and resolves conflicts and disagreements in a constructive manner. 2. Leveraging Diversity: Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the organization. 3. Developing Others (New): Develops the ability of others to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods. 4. Team Building: Inspires and fosters team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals. ECQ 3 - RESULTS DRIVEN. This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks. Leadership Competencies: 1. Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules. 2. Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement. 3. Decisiveness: Makes well-informed, effective, and timely decisions, even when data are limited or solutions produce unpleasant consequences; perceives the impact and implications of decisions. 4. Entrepreneurship: Positions the organization for future success by identifying new opportunities; builds the organization by developing or improving products or services. Takes calculated risks to accomplish organizational objectives. 5. Problem Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations. 6. Technical Credibility: Understands and appropriately applies principles, procedures, requirements, regulations, and policies related to specialized expertise. ECQ 4 - BUSINESS ACUMEN. This core qualification involves the ability to manage human, financial, and information resources strategically. Leadership Competencies: 1. Financial Management: Understands the organization's financial processes. Prepares, justifies, and administers the program budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities. 2. Human Capital Management: Builds and manages workforce based on organizational goals, budget considerations, and staffing needs. Ensures that employees are appropriately recruited, selected, appraised, and rewarded; takes action to address performance problems. Manages a multi-sector workforce and a variety of work situations. 3. Technology Management: Keeps up-to-date on technological developments. Makes effective use of technology to achieve results. Ensures access to and security of technology systems. ECQ 5 - BUILDING COALITIONS. This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals. Leadership Competencies: 1. Partnering: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals. 2. Political Savvy: Identifies the internal and external politics that impact the work of the organization. Perceives organizational and political reality and acts accordingly. 3. Influencing/Negotiating: Persuades others; builds consensus through give and take; gains cooperation from others to obtain information and accomplish goals. Fundamental Competencies These competencies are the foundation for success in each of the Executive Core Qualifications. Competencies: 1. Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations. 2. Oral Communication: Makes clear and convincing oral presentations. Listens effectively; clarifies information as needed. 3. Integrity/Honesty: Behaves in an honest, fair, and ethical manner. Shows consistency in words and actions. Models high standards of ethics. 4. Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience. 5. Continual Learning: Assesses and recognizes own strengths and weaknesses; pursues self-development. 6. Public Service Motivation: Shows a commitment to serve the public. Ensures that actions meet public needs; aligns organizational objectives and practices with public interests.
B. Technical Qualifications (TQs) -- Mandatory (Note: Failure to address these factors will result in your application being disqualified.) Narrative responses to the Technical Qualifications should not be more than two pages for each. All TQs must be addressed in a supplemental statement of your application.
TQ1. Demonstrated management experience involving policy formulation, financial management, strategic planning, oversight of information technology, human resource management, equal employment opportunity (EEO) and/or space and facilities management.
TQ2. Demonstrated experience in managing a culturally diverse workforce, including fostering teamwork, attracting and motivating employees and implementing EEO/human capital best practices.
TQ3. Demonstrated experience effectively conveying and presenting complex and detailed information of a technical or policy nature to colleagues, peers, senior management and policy officials, and outside organizations.
TQ4. Experience demonstrating advanced written and oral communications skills.
C. Desirable Qualifications (DQs) - Optional (Note: Addressing the Desirable Qualifications is optional; however, not addressing them will impact your rating.) Narrative responses to the Desirable Qualifications should not be more than two pages for each. All DQs must be addressed in a supplemental statement of your application.
DQ1. Knowledge of Federal government budget and appropriation processes.
DQ2. Demonstrated experience managing financial resources; including contracts, procurement, grants, cooperative agreements, and interagency agreements.
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You may participate in the Federal Employees Health Benefits program, with costs shared with your employer. More info: http://www.usajobs.gov/jobextrainfo.asp#FEHB . Life insurance coverage is provided. More info: http://www.usajobs.gov/jobextrainfo.asp#life Long-Term Care Insurance is offered and carries into your retirement. More info: http://www.usajobs.gov/jobextrainfo.asp#ltci New employees are automatically covered by the Federal Employees Retirement System (FERS). If you are transferring from another agency and covered by CSRS, you may continue in this program. More info: http://www.usajobs.gov/jobextrainfo.asp#retr You will earn annual vacation leave. More info: http://www.usajobs.gov/jobextrainfo.asp#VACA You will earn sick leave . More info: http://www.usajobs.gov/jobextrainfo.asp#SKLV You will be paid for federal holidays that fall within your regularly scheduled tour of duty. More info: http://www.usajobs.gov/jobextrainfo.asp#HOLI Tele-work / telecommuting may be made available after you have come on board. More info: http://www.usajobs.gov/jobextrainfo.asp#TELE Alternative work schedule options are available. If you use public transportation, part of your transportation costs may be subsidized. Our Human Resources Office can provide additional information on how this program is run. You can use Health Care Flexible Spending Accounts for expenses that are tax-deductible, but not reimbursed by any other source, including out-of-pocket expenses and non-covered benefits under their FEHB plans. More Info: http://www.usajobs.gov/jobextrainfo.asp#FSA
Current or former career Senior Executive Service (SES) employees are not required to address the Executive Core Qualifications (ECQs). Unless you are currently serving under a career Senior Executive Service (SES appointment, are eligible for reinstatement into the SES, or have successfully completed a SES Career Development Program approved by OPM), you must submit a narrative statement covering each of the Executive Core Qualifications and Technical Qualifications questions in order to receive consideration for the position. Additional information on the proper preparation of Executive Core Qualification statements is available by going to the Office of Personnel Management's web site at http://www.opm.gov/ses/references/SES_Quals_Guide_2006.pdf. When responding to the Mandatory Technical and/or Desirable Qualifications and Executive Core Qualifications, you must clearly show that you possess the experience, knowledge, skills and ability to perform the duties of this position by submitting narrative responses in which you detail your experience in each of the Technical and/or Desirable Qualifications and the Executive Core Qualifications. Your examples should be clear and emphasize your level of responsibilities, scope and complexity of programs managed, program accomplishments with results of your actions, policy initiatives and level of contacts. You should limit your narrative to two pages per Executive Core Qualifications, and not more than 10 pages total. Technical Mandatory and/or Desirable factors should be limited to no more than two pages apiece. The Ethics in Government Act, PL 95-521 requires the applicant selected for this position to submit a financial disclosure statement, SF-278, prior to assuming the SES position, annually, and upon termination of employment. Must complete 1-year SES probation period, if not previously completed. If you are a male and hired, and if you were born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. All Federal employees are required by P.L. 104-134 to have federal payments made by Direct Deposit FINANCIAL DISCLOSURE: Senior Executives are required to comply with the provisions of the Ethics in Government Act and must submit a financial disclosure statement, SF-278, upon assuming the position, annually, and upon termination of employment. TRAVEL, TRANSPORTATION AND RELOCATION: In accordance with Federal and Agency travel regulations, the candidate selected for this position will not be reimbursed for travel, transportation, and relocation expenses associated with reporting for duty to this position. TELEWORK/FLEXIPLACE: This position has portable work; the selectee may be eligible to telework. Background and/or Security Investigation required. Position involves travel.
usajobs.gov - 2 years ago