Duties and Responsibilities
- Manages and coordinates the President and CEO’s calendar, including travel and multifaceted departmental logistics;
- Responsible for consistently ensuring clear and accurate communications between the President and CEO, National Office leadership, Executive Cabinet, Board of Directors, Executive Committee, and other volunteer leadership groups;
- Responsible for accurately scheduling meetings and attending meetings as requested;
- Responsible for preparing/distributing meeting notices and agendas, materials, minutes, and action items to senior staff, volunteer leadership, Board of Directors, the Executive Committee and other Board committees;
- Frequently composes correspondence, including, but not limited to, meeting minutes and reports, using experience and judgment to determine what should be included in each document;
- Serves as lead administrator for the Board of Directors web-based portal;
- Works with appropriate staff to prepare and maintain accurate and current contact information and listings, including, but not limited to, rosters and e-mail distribution groups for the Board of Directors, the President and CEO, Executive Committee, Board Committees, Executive Cabinet, Region Chairs and National Office leadership staff;
- Manages telephone and mail inquiries from staff, volunteers, and the public, and determines which matters require the President and CEO’s attention while independently handling routine queries; and
- Provides support for other key deliverables.
Requirements and Qualifications
- A Bachelor’s Degree plus ten years’ experience in the role of an Administrative Assistant for C-Level Executives, OR an equivalent combination of education and experience;
- Proficiency with Microsoft Office suite;
- Proficiency in synthesizing materials from multiple sources into cohesive and accurate oral and written presentations;
- Must have ability to recognize and handle confidential documents and information professionally, diplomatically, and in keeping with business unit practices along with the ability to make independent decisions on behalf of the President and CEO if necessary;
- Strong and articulate written and verbal communication skills with an ability to communicate to both external and internal stakeholders;
- Strong organization skills to manage multiple timelines and complete tasks quickly within the constraints of timelines and budgets;
- Must be able to work proficiently and productively in a team environment to meet department goals and complete assignments on schedule;
- Detail-oriented, accurate, thorough and conscientious; exhibits composure in high pressure situations;
- Ability to interact positively and work collaboratively and effectively in a diverse environment with individuals at all levels inside and outside the organization, including staff and volunteer leadership;
- Ability to work independently with limited supervision; and
- Some overnight travel required.
Submit resume and cover letter with salary requirement to: email@example.com OR click here to apply online.
Please reference “ Assistant to the President and CEO ” in subject line.
Deadline for Receipt of Resumes: December 1, 2013
No Phone Calls Please
The Arthritis Foundation is an Equal Opportunity Employer