Associate Data Coordinator NE
Case Western Reserve University - Cleveland, OH

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Working under moderate supervision, assist in the coordination of data for studies in the department of Psychiatry. This position will work closely with the research manager, data manager, grant manager, associate data coordinators, and data coordinators in the preparation and management of data. The associate data coordinator will be responsible for i the input of subject data into specific SPSS, Excel and other data files, and quality assurance tasks that ensure data is collected in a consistent fashion and in an accurate and timely fashion in accordance with research study -protocols.


  • Assist in the coordination of study data collection
  • Assist Data Coordinators in the design of databases for data entry including the creation of data entry screens using SPSS Data Entry Builder
  • Complete data collections/entry forms
  • Verify quality assurance of data collected
  • Review data collection forms for completion and accuracy
  • Data entry of data
  • Review audits on data entry for internal inconsistencies and discuss discrepancies with other data entry staff
  • Maintain and update patient codes and study enrollment lists. This includes modifying and maintaining patient demographic databases. Update records of all patients regularly to allow accurate and efficient retrieval of data by the data team. Extract information from the patient demographic databases to determine entrance into other analytic databases.
  • Assign patient identification codes for study participants. Create and label patient files. Organize data file storage for all current and past studies. Update ongoing study participant lists as needed.
  • Assist with preparing tables and figures for slides and posters
  • Assist in formatting manuscripts and grants for submissions
  • Assist with literature searches
  • Maintain journal article library and updating journal article organizational software
  • Collaborate with clinical staff to determine the most efficient methods of data collection and organization

  • Perform other duties as assigned

    Department: Regular contact with the Research Manager, Data Manager, Grant Manager and Data Coordinators regarding data collection. Data Manager- Contacted multiple times per day regarding data collection. Contact with all research staff at the Stanley Research Center and the Clinical Research Center; this person will inter act with research staff multiple times daily to ensure quality assurance of data.

    University: Contact with faculty members in Psychiatry and Psychology as the opportunity arises; this person will assist in the organization of data collection and entry with different faculty members on related research projects. Contact will be as needed.

    External: None

    Students: Not applicable




    Experience: 0 to 3 months experience.

    Education: Bachelor’s degree from an accredited university, knowledge of basic statistics is preferred.


  • Knowledge and understanding of commonly-used concepts, practices, and procedures within the field of psychology and psychiatry.
  • Ability to work evenings and Saturdays when needed.
  • Knowledge and understanding of DSM-IV diagnostic criteria preferred.
  • Effective oral and written communication skills.
  • Good interpersonal skills; ability to work and communicate with various individuals within and external to the University.
  • Good organization skills; ability to multi-task, prioritize and meet deadlines. Must demonstrate attention to detail and accuracy, time management, and follow-through.
  • Ability to work effectively independently and collaboratively within a team.
  • Ability to work with sensitive information and maintain confidentiality.
  • Ability to maintain familiarity and demonstrate knowledge of psychiatric diagnoses.
  • Effective problem-solving skills; must demonstrate sound judgment and good decision-making.
  • Must demonstrate flexibility and ability to work under pressure; must be able and willing to conform to shifting priorities, demands and timeline.
  • Ability to rely on and follow instructions and pre-established guidelines to perform the functions of the job.
  • Ability to perform various clerical functions, including filing, data entry, organizing materials, copying, faxing, scanning documents, routing documents, etc.
  • Ability to operate copy and fax machines, perform calculations, and produce documents; as well as the ability to operate scanners.
  • Proficiency in Microsoft Office, database applications, and with internet navigation.
  • Must demonstrate willingness to learn new techniques, procedures, processes, and computer programs as needed.

    Area located in the Walker building. This position requires the ability to accommodate a flexible work schedule, including being able to work a minimum of one Saturday per month and one evening per week.


    Diversity Statement

    In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.


    Reasonable Accommodations

    Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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