Associate Director of Prospect Research & Management
Illinois Institute of Technology - Chicago, IL

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The Illinois Institute of Technology in Chicago, IL is currently seeking an Associate Director of Prospect Research & Management in the Office of Institutional Advancement.


The Associate Director of Prospect Research & Management, under the direction of the Director of Prospect Research and Management ('Director'), will help manage all activities related to IIT's major, leadership and principal gifts prospect pool. The Associate Director will assist the Director oversee the building and maintaining of this pool to support a growing front-line fundraising operation and ongoing comprehensive campaign. S/he will also support the reporting activity and metrics related to IIT's major, leadership and principal gift pool to achieve immediate and long-term fundraising goals for the University.

Job Requirements

Key Responsibilities
Key Responsibility 1

Prospect Management Policy/Process Oversight:
Assist the Director in auditing and enforcing prospect assignment, management, and tracking policies among development officers and senior leadership, and facilitate the process as it evolves.
Assist the Director in organizing, managing and scheduling regular meetings to develop strategies and review moves towards major ($25K+), leadership ($1M+), and principal ($5M+) gifts.
Advocate for adherence to prospect management policies and procedures, and offer recommendations on how the prospect management system can be used to increase the effectiveness of the fundraising operation.
Serve alongside the Director on the Prospect Management Task Force, a collaborative group comprising members of various teams, for ongoing review of prospect management policy and processes and to address questions/issues in a cross-team forum.
Safeguard data integrity and manage issues that arise from the need for data consistency. Develop and implement a regular audit process to ensure that all users are in full compliance with prospect management policy and processes.
Percentage of Time 1: 40%
Key Responsibility 2

Prospect Research:
Prepare profiles that elucidate prospects' capacity, as well as affinity and desire, to support IIT at a major gift level or higher. --Proactively identify new potential prospects.
Understand, analyze, and synthesize complex financial, legal and corporate information that are efficiently gathered from a wide range of online and electronic resources.
Percentage of Time 2: 30%

Key Responsibility 3

Reporting and Analysis :
Monitor and report on development officers' progress in moving prospects through identification, cultivation, solicitation and stewardship. Manage, track and report on proposals and planned solicitations in the system.
Partner with the Information Services to design and build regular and ad-hoc reports for Senior Leadership and Gift Officer consumption and which are also used to set goals, manage prospects, build portfolios and, in general, support a metrics-driven prospect management system. Such reports include, but are not limited to:

Gift tables for yearly goals and campaign goals;
Prospect pool management reports for planning, management, projection of activity;
Analytical reports that provide accurate projections of gifts in the pipeline and demographic information on the prospect pool.
Percentage of Time 3: 15%
Key Responsibility 4

Pipeline Development:
Work with the Research Team and Senior Leadership to prioritize prospect assignments and portfolio development for all gift officers. This includes portfolio analysis and using various filters (e.g., giving trends and capacity, proactive/reactive research, peer screenings), to build and maintain balanced prospect portfolios.
Percentage of Time 4: 5%
Key Responsibility 5

Provide training for new and current frontline gift officers on IIT prospect management policy and the use of prospect management reporting tools and serve as an advisor for best practices within the prospect management system.
Serve as the primary liaison regarding day-to-day concerns regarding the prospect management system.
Set standards, policies, and procedures for the content and appearance of data and train appropriate constituents.
Percentage of Time 5: 5%
Key Responsibility 6
Additional responsibilities as assigned.
Percentage of Time 6: 5%
Communication types will include written, verbal, print and electronic vehicles and communication audiences will include students, alumni, donors, prospects, friends and volunteers, university leadership.
This individual will work with Internal and external communities.
Customer Service
This person must provide the highest quality customer service to both external and internal customers including alumni, top donors, prospects, friends, volunteers, and university leadership and IA colleagues
Education & Experience

Bachelor's degree required.
A minimum of 5-7 years in development/fundraising experience, including 3 years of prospect management, research, major gifts, or related experience required.
Experience with constituent management databases and/or reporting software.
Strong working knowledge of Microsoft Office applications, including creating pivot tables and graphs in Excel and crosstab queries and Join Properties in Access.
Knowledge & Skills
Experience designing and producing complex reports using business intelligence applications e.g., Crystal Reports, Business Objects, or Tableau.
Excellent written and oral communication skills.
Ability to effectively communicate with staff in IA and University-wide, as well as students, and faculty.
Demonstrated knowledge of complex fundraising and development operations and an understanding of how prospect management system enterprises are integrated into those operations.
Ability to maintain confidentiality of sensitive information.
A high degree of tact and discretion to manage highly confidential information.
Ability to keep track of and meet deadlines.
Excellent organizational skills.
Experience with a large research institution or multi-million dollar campaigns.
Knowledge of the Raiser's Edge database a strong plus.
Physical Environment

Normal office environment
Founded in 1890, IIT is a private, Ph.D.- granting university that awards degrees in engineering, the sciences, architecture, law, design, psychology, humanities, and business. The Main Campus is located minutes from downtown Chicago and its beautiful lakefront, and was designed by Ludwig Mies van der Rohe, one of the 20th century’s most influential architects. Visit for more information.
Competitive benefits including tuition remission for employee/dependents. Free shuttle to and from Union/Ogilvie stations. Easy access to campus by CTA.
Apply online at . The deadline for applications is August 15, 2012.
IIT is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discriminating on the basis of race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin, and any other protected status.

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