The Grant Coordinator will assist the Grants Managers and Grant Accountant in the pre-award grant review and submission process as well as aspects of post-award administration as assigned in the Office of Sponsored Programs (OSP) at Harvard Pilgrim Health Care (HPHC). S/he will assume oversight for assigned programs and will interact with HPHCI faculty and staff and HPHC administrators on matters relating to research management. The Associate Grant Coordinator reports to the Director, Office of Sponsored Programs.
Responsible for maintaining the Access database which contains high level administrative grant information, creating forms, and reports; entering post- and pre award project information into the database and set up grant file.
Coordinates and manages the pre- and post-award subrecipient monitoring process and procedures.
Tracks monthly time & effort reports and maintains spreadsheet; follows up with delinquent staff.
Assists grant managers with preparing subrecepient contracts and modifications
Assists with setting up award in Oracle Grants Management Module (GMS)
Responsible for the monthly submission of invoices; maintains up-to-date spreadsheet with sponsor addresses for submitting invoices.
Responsible for managing the cash receipt process, working with HPHC Cash Receipts department and Department of Population Medicine finance staff
Responsible for running and disseminating monthly OSP reports; setting up and running the monthly accounts receivable aging meeting
Assists Director in the annual A-133 audit process
Resolves problems as required in collaboration with HPHC/I administrators or managers.
Participates in development of HPHC policies and procedures governing grant-related activities.
Interacts with Director, Research Integrity and IRB administrator.
Assists the director in the planning and implanting various monthly and annual meetings
Other duties and projects as assigned.
Bachelor's Degree or equivalent work experience required.
One to two year related experience in a Research Administration/grants management environment.
Experience in a health care and/or non-profit environment preferred.
Excellent judgment, attention to detail, decision making, negotiation, and problem solving skills.
Ability to work independently and as part of a team.
Excellent communication skills.
Able to prioritize and meet strict deadlines.
Strong knowledge of financial systems, budget planning and monitoring.
Knowledge of external funding agencies rules and regulations and appropriate OMB circulars.
Excellent computer skills, including database management.
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