Responsibilities include, but are not limited to: faculty speaker program development, alumni education program support, data management and alumni education recognition. The Associate Manager, Alumni Education will develop and maintain a comprehensive expertise about Stanford faculty, academic programs, business goals and University themes and initiatives.
This position requires someone with well-developed interpersonal skills, professionalism, a knack for organization and demonstrated skill at building effective and collaborative relationships with cross-departmental teams. This person should be skilled in utilizing organizational processes and project management tools. The ideal candidate possesses intellectual curiosity, a sense of humor, enthusiasm for collaborative team projects and a can-do attitude.
This is a 3 year, fixed term position.
Plan and execute alumni education programs for the Stanford Alumni Association (SAA), engaging Stanford alumni by fostering a lifelong intellectual and emotional connection between the University and its graduates. This position reports to the Senior Manager, Alumni Education in the Alumni Event Services (AES) department.
Faculty Speaker Program Development (50%)
Work with the Senior Manager, Alumni Education on faculty speaker program development, which includes the following responsibilities:
Stanford Book Salon Program Coordination (20%)
- Build and foster strong relationships with faculty by creating, implementing and sharing best practices, ensuring a consistently positive experience for our faculty volunteers
- Recruit faculty and facilitate their participation in regional faculty speaker events and special events (Bing, STARS)
- Communicate clearly and professionally with professors and alumni volunteers to deliver quality programming, convey expectations and troubleshoot
- Write compelling talk and biographical information for marketing purposes.
- Deliver high quality academic programming by working with faculty in advance to ensure excellent audiovisual production and review post-event feedback
- With the Senior Manager, Alumni Education, coordinate with alumni volunteer leadership and colleagues in the Alumni Communities department to plan domestic and international faculty speaker events.
- Research and Identify up and coming faculty speakers, highlighting some of the newest Stanford research projects to bring to Stanford alumni
Program Support (15%)
- Coordinate the online discussion group, building community and encouraging participation
- Work with 7 faculty hosts throughout the year on their book selections, conducting monthly audio interviews to introduce the book to readers
- Partner with the Digital & Data Services team on the website and e-mails
- Organize the annual One Book event with the faculty host at Reunion Homecoming
Faculty Recognition (10%)
- Plan and execute logistics for alumni programs and events such as Classes Without Quizzes at Reunion Homecoming with the Senior Manager, Alumni Education.
- Research current trends to expand and offer intellectual content to alumni in new and interesting formats (technology, tools, supporting materials, etc.)
- Curate information for the Quick Studies page on the alumni website
- Ensure SAA content is current and easy for alumni to access as the liaison to Stanford YouTube and Stanford on iTunes.
- Provide projects for student workers, may directly supervise students
Data Management (5%)
- Convene and organize the committee for The Richard W. Lyman Award. Coordinate the selection process, build the invitation list and create a positive experience for event attendees.
- Work with colleagues to plan the annual faculty recognition event, A Toast to Faculty
- Acknowledge faculty participation with personalized, consistent and prompt thanks
- Maintain the faculty database in Filemaker Pro, ensuring data on professors is up-to-date, including links to written, audio and video content
- Pull reports as requested for faculty participation and research
- Create, execute and analyze results of biannual faculty surveys
- Work with vendor on database enhancements and maintenance. Train others as needed.
A successful candidate will have relevant experience developing program content, partnering with others to execute complex programs. Teamwork, strong written communication skills, careful attention to detail and follow through and a college degree are required. Candidates should have at least 3-5 years of relevant work experience.
Proficiency in Microsoft Office (Word, Excel) is required. Database experience and knowledge of program evaluation preferred; training in Stanford online systems will be provided as needed.
Occasionally, able to travel to regional events and work evening and weekend events. Must be willing and able to lift up to 40 pounds. Must have a valid California driver’s license.
In support of SAA's values and mission and to engage and interact closer with our customers, the alumni of Stanford University, you are expected to spend approximately sixteen (16) hours (with pay) over the course of the year staffing events outside of your regular job duties. Typically these events occur during the evening or weekend. They include such SAA-sponsored events as Commencement, Reunion Homecoming and STARS
Final offers of employment are contingent upon the successful completion of a background check that may include employment history, national criminal background check, national sex offender registry search and, where applicable, a credit check and/or driving record. Must be eligible to work in the United States.
We are not able to provide relocation or sponsorship for this position. Stanford University is an affirmative action, equal opportunity employer.
Thank you for your interest!
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