Please Note: Position only open to internal NYC Department of Education employees.
Position Summary: The Division of Portfolio Planning (DPP) is committed to improving opportunities for students by creating and supporting high-quality schools and programs that meet community needs. The Division manages the portfolio of New York City district schools, charter schools, and early childhood education programs, as well as, pre-kindergarten through grade 12 enrollment, transfers and admissions processes. In addition, the Division manages critical interventions for persistently under-performing schools. The Division of Portfolio Planning includes seven offices:
Early Childhood Education
Enrollment and Admissions
Operations and Support
The Division’s coordinated efforts align the needs of students with available resources to improve outcomes. The Division plans for and implements district- and borough-based plans to: increase students’ access to high-quality options and improve school performance, learning conditions and demand.
Within the Division of Portfolio Planning, the Portfolio Management team measures both the demand for educational services and the supply of space available for those services throughout the City. The team ensures the optimal allocation of these educational services for new and existing schools and citywide educational programs. As such, the Portfolio Management team is a strategic partner with the largest instructional units in the system, raising and resolving a myriad of policy and operational questions. At the same time, the team is responsible for recommending and developing proposals for significant changes in school utilization and coordinating related engagement with external stakeholders, including the engagement mandated by Chancellor’s Regulation A-190.
The Associate Portfolio Planner will be responsible for developing proposed portfolio changes and incorporating the changes into the citywide planning process. In conjunction with the Director of Planning, the Associate Portfolio Planner will coordinate with cross-functional partners in other Department of Education (DOE) offices to establish policies to improve student access to high quality schools. The Associate Portfolio Planner is also responsible for coordinating community engagement activities related to school proposals and ensuring compliance with the public review and comment requirements of New York State Education Law. They will manage a number of school/community engagement-related activities, including event planning, development of print and electronic informational materials, strategic community outreach aimed at building understanding and support for proposals, and tracking of public comments. Performs related work.
Reports to: Director of Portfolio Planning
Direct Reports: N/A
Key Relationships: Works closely with Superintendents, Division of Achievement, Performance and School Support, Office of Legal Services, Panel for Educational Policy, Office of Public Affairs, Office for Family Information and Advocacy, and other internal and external stakeholders.
Collect, synthesize, and analyze complex and intricate data to develop, build a case for, and, with the Director of Portfolio Planning, recommend portfolio policy decisions to the Executive Director of Portfolio Management and the Deputy Chancellor for Portfolio Planning. Planning decisions include “significant changes to school utilization,” e.g., phase out, closure, grade truncation, siting of a new DOE or charter school, and changes that will alleviate school overcrowding, facilitate improved student achievement, and establish optimal program allocations. These decisions impact choice, equity, and access to high-quality options citywide and can improve school performance.
Support the Director of Planning in leading cross-functional DOE District Planning Committees (DPCs) throughout the school year to investigate district- and school-level trends and develop policy recommendations that address those trends. Recommendations surfaced by the DPCs, and developed by the Director of Planning and the Associate Planner, in conjunction with other DOE central offices, are designed to improve school choice and student outcomes across the city. This work will entail:
conducting research on schools, progress reports, quality reviews, and enrollment utilizations around the placement of new school locations, types of new schools, placement of Gifted and Talented programs, and Pre-Kindergarten programs throughout New York City. This research drives and informs policies that impact choice, equity, and access;
utilizing data to prepare detailed reports regarding the budget and personnel implications of potential school and program changes such as grade reconfigurations and phase outs; and
writing and editing Educational Impact Statements (EISs) in coordination with the Office of School Facilities, the Office of School Support, and the General Counsel’s office. EISs articulate for the public the impact of policy decisions on school communities. They contain important information about enrollment and building utilization as well as the projected effect of the proposal on students in a zone and/or District.
Represent the Division of Portfolio Planning at high-level internal and external meetings. Present, and explain policy decisions to internal and external constituents. Develop and maintain relationships with key external stakeholders, including Community Superintendents, Community Education Councils, elected officials, principals, School Leadership Teams (SLTs) and Parent Associations.
Create and manage community engagement materials, including Educational Impact Statement summaries, briefing documents and analyses of public comment that inform the school closure process.
Maintain database of a borough’s educational impact statements and track status of activities to ensure compliance with school governance law and Chancellor’s Regulation A-190.
Manage logistical aspects of public hearings and information sessions by interfacing with school leadership, network teams, Community Superintendents, Community Education Councils, elected officials and other community stakeholders.
Collect, analyze and respond to feedback from individual members of the public, community groups and elected officials, regarding specific proposals and general Portfolio Planning activities.
Prepare reports regarding overcrowding and other structural issues in schools with a focus on addressing conditions for students receiving Special Education and English Language Learner services.
Graduation from an accredited college with a baccalaureate degree and three (3) years of full-time, paid experience in education administration in one or more of the following areas: special education, career and occupational education, curriculum development, evaluation and testing, educational planning and educational statistics, one (1) year of which must have been in a supervisory/consultative capacity; or
High school graduation or evidence of having passed an examination for a high school equivalency diploma plus seven (7) years of full-time, paid experience in education administration or in one or more of the areas listed in '1' above, one (1) year of which must have been in a supervisory/consultative capacity; or
A combination of education and/or experience which is equivalent to the requirements in '1' and '2' above. However, all candidates must have a minimum of two (2) years of appropriate, relevant experience in one or more of the areas listed in '1' above. Teaching experience will be accepted towards meeting the requirement for experience in one or more of the areas listed in '1' above. However, all candidates must have the required one (1) year of experience in a supervisory/consultative capacity.
Proficiency in Microsoft Office software applications - particularly Microsoft Excel.
Ability to conduct data analyses around educational issues.
Experience in the public sector and/or demonstrated interest in public education.
Background in public policy, education management or community organizing.
Creative problem-solving skills with the ability to perform independently.
Excellent organizational and interpersonal skills in dealing with administrative and school-based personnel.
Ability to work under pressure and effectively prioritize in a demanding environment.
Ability to anticipate and solve problems in a dynamic environment; manipulate data and communicate the results to internal and external audiences.
Skilled with group problem-solving and working with complex concepts in a dynamic setting.
Expertise in Microsoft Excel.
(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not make less than their current salary.)
Please include a resume and cover letter with your application.
Applications will be accepted through November 30, 2012.
NOTE: The filling of all positions is subject to budget availability.
AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Department of Education of the City of New York to provide educational and employment opportunities without regard to race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. Inquiries regarding compliance with this equal opportunity policy may be directed to: Office of Equal Opportunity, 65 Court Street, Room 1102, Brooklyn, New York 11201, or visit the OEO website at http://schools.nyc.gov/OEO
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