Duties And Responsibilities
& Minimum Requirements:
Associate Vice President (AVP) for Facilities Operations, Design and Construction in the Office of Planning and Facilities Management has oversight of the daily operations and maintenance of campus facility infrastructure, custodial operations, transportation operations, and development of standard operating procedures. He or she advocates and executes programs to ensure the innovative implementation of facility management technology to support the University in its mission to provide a living and learning campus. Duties include, but are not limited to:
Supervisory and Management
Provides the general leadership, supervision and direction of organizational units, managing employees in the full range of operational, maintenance and project related activities, as well as strategic and tactical guidance, advice, and recommendations to the Vice President of Planning and facility Management regarding problems and critical matters pertaining to campus infrastructure, sustainability matters as well as custodial and transportation services.
Directs, develops, and implements administrative policies and organizational standard operating procedures which identify yearly organization goals, make maximum use of resources, strengthen internal control weakness, and reduce operating costs.
Establishes guidelines and performance expectations for staff members, which are clearly communicated through the formal employee performance management system, to include
demonstrating and conducting work performance critiques, providing informal feedback and necessary and periodic evaluation of employee performance throughout the chain of command, resolving informal complaints and grievances with bargain unit personnel, developing work improvement plans as necessary and recommending personnel actions that result from unsatisfactory performance, providing advice and counsel to appropriate staff related to facility maintenance work and other administrative matters, effecting disciplinary measures as appropriate, assuring that subordinates are trained and fully comply with the provisions of the safety regulations, working with management staff, line supervisors, and trades shops personnel to resolve personnel and work matters, and communicating with employees about management and University goals and objectives.
Works to achieve a diverse work force and adheres to nondiscriminatory employment practices in regard to race, color, religion, sex, national origin, age, or disability.
Maintenance, Cleaning Programs, and Project Planning and Construction
Coordinates and integrates the forecasting, planning, programming, development, oversight, scheduling, and overall management of resources for multi-phase construction projects into overall University asset management programs.
Reviews records, inspects equipment, assesses building systems conditions, transportation assets, and determines where existing plans are insufficient to assure the appropriate care of the University’s physical plant and facility assets.
Manages execution, inspection and quality control of cleaning and grounds maintenance programs.
Prepares briefings and justifications as necessary to clearly communicate the need for specific projects and programs – to include staffing requirements for timely and effective project execution, project acquisition strategy, appropriate contract vehicles, and organizational structure for optimize performance.
Manages, technically directs, and represents the University in contract administration activities for long-term, extensive technical service contracts; monitors contractor activities through personal contact or review to ensure compliance with terms of the contract; develops/directs statements of work (SOW), to include methods and types of contracts necessary to meet project needs and objectives and resolve disputes that may arise, and tracks necessary metrics to assure policy compliance with University and to ensure receipt of full value of contracts.
Exercises advanced technical knowledge of the limitations of proven concepts and practices on systems, equipment, and/or hardware to correctly evaluate problem resolution alternatives, identifies the risk associated with using or replacing a nonconforming component, and identifies, investigates, and reports hardware, procedural, and documentation problems, anomalies, and discrepancies, and monitors corrective action.
Prepares policy development, requirements analysis and definition, and technical evaluations, and makes recommendations within the functional and/or technical area of expertise.
Manages daily contact with University clients and community representatives, insuring that desires and requirements are properly met, exercising independent judgment and initiative in handling varied and complex problems.
Technical Resources Management
Meets with administrative and academic staff regarding construction, remodeling, renovation, relocation projects, temporary services discontinuation, or other inconveniences, providing information on the nature and status of projects, making temporary movement arrangements, and providing additional services to ease the discomforts during these projects.
Manages the proper enforcement of rules, regulations, and procedures governing the general care and operations of University facilities and internal safety programs, and advises on all safety matters and provides risk mitigation plans accordingly.
Provides effective oversight of steam and chilled water production and overall energy and fuel procurements, assures execution of proper energy procurement strategy and local energy distribution network to include steam, chilled water and power, and coordinates with national and local environmental officials and ensures compliance with emissions and discharge permits.
Equipment Quality Assurance
Addresses quality control issues related to major facility and transportation components requiring special management emphasis as it relates to its operational importance and service requirements.
Directs preparation of deficiency reports, reviews material deficiencies and takes appropriate action to mitigate any service related risks.
Initiates investigations of poor quality replacement components and parts being supplied by vendors and contractors after analysis of failure rates, reports by maintenance organizations, or complaints from mechanics that the replacement components or parts are faulty.
Bachelor’s degree in Engineering - Electrical, Mechanical, Civil, Fire Protection, or Architectural.
20 years’ of experience in engineering or architecture and facilities management.
Preference for: PE - Professional Engineering License; AIA – American Institute Architect License; CFM - Certified Facility Manager certification; and/or LEED – Leadership in Energy and Environmental Design.
Founded in 1789 by John Carroll, the nation's first Catholic bishop, Georgetown University is the oldest Catholic university in the US....