Athletic Programs Supervisor
City of Allen, TX - Allen, TX

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The purpose of this position is to provide Citizens opportunities to participate in athletic programs. This is accomplished by supervising personnel, developing and implementing athletic programs, creating and maintaining schedules for sports programs, managing City athletic facilities, coordinating use of school district facilities, administering agreements for sports officials and professional service providers. Other duties may include participating in City-sponsored special events, performing administrative functions and interfacing with other City employees and citizens. This position provides direction to other employees.

Essential Functions:
The information listed below is intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of this position.
Supervises personnel and professional service providers by completing the hiring process including interviewing applicants for open positions, observing and monitoring work tasks, evaluating work performance and writing performance evaluations, assisting employees to correct deficiencies, scheduling staff, professional service providers and officials.
Manages City athletic facilities by scheduling and allocating fields for City sponsored league play, practices and tournaments, youth groups and private and public rentals, attending meetings, communicating with sports commissioners. Coordinates use of school district facilities as applicable for city use.
Coordinates athletic programs by planning, organizing and directing sports leagues, evaluating athletic programs, contacting all parties involved such as school districts, scorekeepers and umpires and scheduling dates, facilities and employees. Creates and maintains league schedules, updates the hotline and website, communicates with participants, maintains contact with officials and scorekeepers and re-schedules games when necessary.
Oversees athletic program operations by addressing and resolving complaints and concerns from the public, responding to emergencies when required, preparing facilities for programs, rentals and special events and ensuring the cleanliness of facilities. Position works varied shifts including day, evening and weekends as assigned.
Provides organizational support for the department by assisting with special events, athletic events and recreational activities when additional employees are needed.
Monitors the allocation of resources by ensuring that the supplies necessary for the operation are maintained, ordering new supplies and equipment, evaluating and recommending the budgetary needs for the operations and creating vendor lists.

Job Requirements:
Formal Education / Knowledge

Work requires broad knowledge in a general profession or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree in Parks and Recreation or related field preferred or equivalent experience in Parks and Recreation or related field in lieu of education.

Related Fields/Experience including but not limited to:
Parks, Recreation and Tourism
Therapeutic Recreation
Kinesiology, Sports Management or Physical Education
Ice Rink Operations or Management
Golf Operations or Programming Experience
Over two years up to and including three years of relevant experience.

Certification and Other Requirements
Valid Texas Class C Driver's License, CPR/First Aid Certification (within four months of hire)

Supplemental Information:
Intermediate - Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Intermediate - Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Intermediate - Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Receives limited directions. The employee normally performs the duty assignment according to his or her own judgment, requesting supervisory assistance only when necessary. The assignment may be reviewed upon completion. Performance is reviewed periodically.

Budget Responsibility
Does research for documents, compiles data for computer entry, and/or enters or oversees data entry. Has responsibility for monitoring budget expenditures (typically non-discretionary expenditures) for a unit of less than department size.

Supervisory / Organizational Control

Work requires supervising and monitoring performance for a regular group of employees or a work unit including providing input on hiring/disciplinary actions and work objectives/effectiveness, performance evaluations, and realigning work as needed. A first line supervisor typically performs these functions.
Work requires analysis and judgment in accomplishing diversified duties. Requires the exercise of independent thinking within the limits of policies, standards, and precedents.

Interpersonal / Human Relations Skills

Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.