Auxilary group coordinator
Chicago History Museum - Chicago, IL

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JOB SUMMARY:
The Auxiliary Group Coordinator is the key staff liaison to the Guild, the Costume Council, Making History Awards Committee and Board Development Committee. This includes all administrative duties, database record-keeping, communications, and event planning and execution.

ESSENTIAL FUNCTIONS:
• Plan, coordinate, and execute meetings, programs, and special events with a high degree of professionalism and attention to detail
• Coordinate and execute all aspects of fundraising activities and auxiliary group activities onsite and offsite; evening and weekend hours required for certain events
• Coordinate all member communications including directories, event invitations, email communications, etc. with a high degree of accuracy utilizing Raisers Edge and MSOffice software
• Solicit support from other IA staff as needed to better serve auxiliary groups
• Gather information from a variety of sources and problem solve with creativity and diplomacy in a collaborative manner
• Effectively meet deadlines, work independently, and execute work with high degree of accuracy and attention to detail
• In a pro-active manner, plan and anticipate future needs
• Create a team spirit and enhance communication so staff members will work collaboratively and in a supportive manner across departmental and functional area boundaries
• Lift, carry, or otherwise move boxes or objects weighing up to 25 pounds

OTHER DUTIES:
• Assist with Board of Trustees meetings as needed
• Mentor interns and coordinate volunteers in IA.
• Maintain Development Office and storage areas
• Coordinate other administrative office activities as needed
• Serve on CHM staff committees as needed
• Other duties as assigned

Mandatory Job Qualifications • Bachelor’s Degree in Business Administration, Museum Studies, or related field required
• Prior experience in a Development office at a non-profit institution required
• 2-3 years previous experience providing support to auxiliary groups and/or event planning experience required
• Superior written and verbal communication skills; demonstrated ability to communicate in a professional and courteous manner delivering a high level of customer service required
• 2-3 years experience in Raiser’s Edge and MS Office suite
• Proven ability to deliver superior customer service required
• Ability to gather information from a variety of sources
• Effectively manage deadlines, and execute complex projects, with an attention to detail
• Ability to problem solve creatively and effectively with diplomacy in a collaborative manner
• Commitment to the mission, values, and programs of the Chicago History Museum

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