Belfort Window Treatment Logistics Coordinator
Belfort Furniture - Dulles, VA

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Company Description:
Job Description:
PROCESS BWT SALES ORDERS. Place order for Belfort window treatment vendors. Liaise between vendor and design/sales department to rectify any errors or questions on orders.

CONVERT RETAINERS OR QUOTES TO GERS ORDERS. Follow process map for converting retainers or quotes into a GERS order.

CREATE HAND-WRITTEN SKUS. Create skus that were hand-written by design consultants and BWT specialist.

SALES ORDER MAINTENANCE. You update design consultants and BWT specialist bi-weekly on all open orders, checking acknowledgements, contacting the vendors and entering updates into GERS.

ASSIST WINDOW TREATMENT SPECIALIST AND DESIGN STAFF. Help design consultants and BWT specialist with tracking orders. Notify design team and BWT specialist when product ordered will not meet customer’s expectation of arrival time.

PRODUCT KNOWLEDGE. You continually increase your competence by becoming familiar and remaining up to date on all window treatment products, their features, pricing, availability &/or delays.

REVIEW OVER 60 DAYS ORDERS.

MANAGE ETA DATES WITH VENDORS. Work with vendors to ensure proper flow. Coordinate schedule for receiving of containers with Receiving Manager.

PROCESS ORDER ADJUSTMENTS. Make authorized changes to customer orders.

REVIEW INVOICE COST EXCEPTION REPORT. Review invoice cost exception report and return to AP with verified information, alert buyer to discrepancies.

COORDINATE C.O.D. COLLECTION. You will notify the designer/BWT specialist when an order is ready to be installed.

MATCH INVOICES TO WORK ORDERS FOR FORWARDING TO FINANCE.
Review with specialist regarding any inconsistencies in the order process.

COVER RECEPTION DESK WHEN NEEDED DURING LUNCH BREAKS.

NOTIFY OF DISCONTINUED ITEMS. Notify BWT specialist and design team of discontinued items.

MAINTAIN ITEM MASTER FILES. Input new vendors and items and update current items with product and pricing information and indicating discontinued status.

MAINTAIN VENDOR LIST. Maintain vendor information in system (i.e. rep info, factory contact info etc.

MAINTAIN CATALOGS AND FABRICS. Maintain current information for all vendor catalogs and fabrics for window treatment department. Remove all discontinued fabrics and assure correct labels and prices are available for products.

SPECIAL PROJECTS. You willingly work on any special assignments.

INTERPERSONAL RELATIONSHIPS. You are willing to work cooperatively and communicate clearly with co-workers, managers, subordinates and outside contacts.

ADHERENCE TO COMPANY POLICY. You adhere to all policies stated in our company handbook.

JUDGMENTS & DECISIONS. You demonstrate proper judgment and decision making skills, supporting our Belfort mission statement.

PRODUCTIVITY, QUALITY & RELIABILITY. You produce a significant quantity of accurate, thorough and neat work efficiently and within a specific timeframe. You can be relied upon with little or no supervision.

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