District Service Center
January 11, 2013
POSTING END DATE:
January 25, 2013
South Washington County Schools, District Service Center, 7362 E Pt Douglas Rd S, Cottage Grove, Minnesota
PACE - Professional Association of Confidential Employees
IT IS ANTICIPATED THAT INTERVIEWS WILL BE CONDUCTED THE WEEK OF JANUARY 28.
This position coordinates and communicates employee benefits for all eligible employees & retirees of District 833. District 833 has approximately 2,500 employees.
PRIMARY JOB FUNCTIONS:
Coordinate flex spending program, VEBA benefits, HCSP program, FMLA benefits, COBRA continuation coverage and process monthly insurance bills.
Maintain and ensure compliance of 403b and 457 plan records. Assist employee requests for hardships, loans, transfers, and salary reduction agreements.
Process workers' compensation claims and maintain OSHA recordkeeping.
Make necessary changes to spreadsheets, bills and insurance records. Process adjustments & refunds on premiums when necessary.
Communicate with others in person, via e-mail and over the phone as needed. Includes proactive contact with customers to inform them of pertinent information relative to their benefits.
Write letters and e-mails to employees, previous employees or outside customers providing information, data, claim status, or coverage confirmations. Distribute federally mandated communications under COBRA, HIPAA Privacy and Section 125.
Communicate open enrollment options to employees and retirees. Process open enrollment elections.
Process changes to benefits coverage and eligibility as a result of changes to employee contracts.
Respond to both routine & non-routine customer questions, problems and needs. Provide employees with requested information, refunds, and assistance with complex and often very sensitive coverage problems. Act as a liason between employee and insurer on issues as needed.
Provide group presentations on benefit information. Present insurance and other benefit information in new employee orientations.
Design & provide reports or summaries of information to customers as needed. Create negotiation and costing models, budgeting data, census reports and retirement reporting as requested.
Perform all duties & tasks in compliance with legal & regulatory requirements. Update/maintain benefit communications & processes as federal and state regulations change. Includes OSHA, workers compensation, employment or personnel law, FMLA, ADA, HIPAA Privacy, Section 125, and COBRA regulations.
Act as HIPAA privacy officer; serve a primary contact for employees on HIPAA privacy. Maintain sensitive records to protect information from unauthorized access.
Reconcile benefit amounts (i.e. insurance, retirement & TSA deductions, etc.) each payday. Monitor benefits using spreadsheets & reports. Perform regular audits of employee benefit data to ensure members have proper coverage and remain eligible for benefits.
Other duties as assigned.
Minimum of 3 years of human resources/benefit related experience.
Associate degree and/or comparable training and experience
Extensive knowledge of COBRA regulations, FMLA, & HIPAA Privacy.
Basic knowledge of payroll practices and regulations.
Excellent computer skills including MS Word, MS Excel, data entry, & 10-key proficiency.
Strong analytical and problem solving skills.
Effective writing and communication skills.
Excellent customer service and organizational skills.
Strong aptitude for accounting and reconciling.
Must be a team player and have the ability to work independently.
Prompt, regular and reliable attendance.
Communicates with students, parents, co-workers, supervisors, and the community in a positive and responsive way that is consistently welcoming and enhances effective work relationships.
Demonstrates an appreciation of diversity in all interactions and job functions.
PHR certification (Human Resources) and/or CPP certification (Payroll)
Experience processing benefits for multiple bargaining units;
Experience in a school district setting
Familiarity with Skyward software.
Knowledge with employment law, benefit regulations, and data privacy for public