The Bilingual Administrative Assistant performs a wide variety of administrative duties at Project EAGLE Community Programs to support the Connections Intake and Referral Program and the Project EAGLE Early Head Start program.
Required Qualifications
Bilingual English/Spanish. Graduation from high school or equivalent; and three years of increasingly responsible office administrative, specialized administrative support or secretarial experience; or an equivalent combination of training and experience. Duties require professional verbal and written communication skills including correct English usage, including spelling, grammar and punctuation, as well as basic reading, writing, and arithmetic skills. Proficiency in basic word processing, spreadsheet and database programs. Knowledge of general office machines and telephone system. Ability and willingness to work cooperatively with others.
Preferred Qualifications
Experience working for a non-profit organization.
Instructions for applying
Please complete an electronic application and click the "Apply for this Posting" button at the top of the page.
THE FOLLOWING FIELDS ARE USED FOR THE POSITION DESCRIPTION
Duty (1) Description
Provide direct administrative support approximately 60% of the time to the Project EAGLE Connections Program. Make copies, complete filing, create labels for post cards, fax various documents. Assist with data entry, including entry of assessment data. Prepare outgoing mail, specifically letters to physicians.
Duty (1) Essential or Marginal
Essential
Duty (2) Description
Assist with the organization of resources and brochures and ensure that adequate numbers of resources are on hand for Connections staff to take on appointments.
Duty (2) Essential or Marginal
Essential
Duty (3) Description
Act as receptionist for Project EAGLE Early Head Start approximately 40% of the time. Answer the telephone professionally and correctly transfer calls to the appropriate extension. Greet staff, Project EAGLE families and community members, providing information and assistance. Handle all Spanish-speaking phone calls and program inquiries. Assist Spanish-speaking parents and visitors by interpreting conversations if necessary. Provide administrative support to all Project EAGLE staff members. Send faxes and make copies per staff requests.
Duty (3) Essential or Marginal
Essential
Duty (4) Description
Handles scheduling of clinic space for dental appointments for the Early Head Start program.
Duty (4) Essential or Marginal
Essential
Duty (5) Description
Monitors staff safety according to established procedures. Responds to emergency situations and crisis phone calls quickly and sensibly, alerting police and the crisis team as appropriate.
Duty (5) Essential or Marginal
Essential
Duty (6) Description
Responsible for preparing labels and mailing notices and other correspondence as needed. Enhances office efficiency by maintaining a clean and neat office environment including supply areas and storerooms. Compiles family notebooks for newly enrolled families.
Duty (6) Essential or Marginal
Marginal
Duty (7) Description
Duty (7) Essential or Marginal
Duty (8) Description
Duty (8) Essential or Marginal
Duty (9) Description
Duty (9) Essential or Marginal
Duty (10) Description
Duty (10) Essential or Marginal
Mental/Cognitive Requirements:
Communication
Comprehend and use basic language, either written or spoken, to communicate information and ideas
Yes
Comprehend and use technical or professional language, either written or spoken, to communicate complex ideas
Yes
Calculation
Perform numerical operations using basic counting, adding, subtracting, multiplying or dividing
Yes
Perform Complex quantitative calculations or reasoning using algebra, geometry, statistics, or abstract symbols
No
Problem Solving
Formulate and apply appropriate course of action for routine or familiar situations
Yes
Use logic to define problem, collect information, establish facts, draw valid conclusions, interpret information and deal with abstract variables for unique or unfamiliar situations
Yes
Other Mental/Cognitive Requirements (please describe)
Physical Activities
Repetitive Motion - Repeating movements of arms, hands, wrists
Occasionally (.5 to 2.5 hours/day)
Talk - Express or exchange ideas verbally
Frequently (2.5 to 5.5 hours/day)
Hear - Perceive sound by ear
Constantly (5.5+ hours/day)
See - Obtain impressions through the eye
Constantly (5.5+ hours/day)
Level of physical activity
Sedentary
Physical Requirements
Kneel- Bend legs at knee, come to rest on knees
Crouch/Squat - Bend body down and forward, bending legs and spine
Crawl - Move on hands, knees and feet
Climb - Ascend/descend ladders, stairs, ramps
Sit
Stand
Walk - Move about on foot
Average distance per shift
Stoop - Bend downward and forward at waist
Lift - Raise or lower 10 lbs. from one level to another
Lift - Raise or lower 25 lbs. from one level to another
