PURPOSE: Responsible for answering inquiries, obtaining information and a variety of office duties in a fast paced clinical front office setting. This position provides support to clinical staff working with mental health and addictions clients of all ages in person and on the phone. The office setting will vary from Outpatient Clinic to Residential Sites. Typically handles the more complex administrative functions at a site.
POSITION SPECIFIC: Bilingual (English/Spanish) skills required. This is a part-time position at 20 hours per week. Specific hours are 3:00pm to 7:00pm.
Performs reception duties, answering phones (on multi-line phone system). Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
Act as resource to staff and clients.
Responsible for insurance verifications, set client fees, balance payment agreements and administrative intakes.
Update and maintain records in proprietary software.
Manage office paperwork and flow.
Serve as back-up for other administrative positions as needed.
Does data entry, references information on the computer, schedules, runs basic reports as needed.
Scanning, copying and faxing as needed.
Receive payment and record receipts for services.
Hear and process complaints from customers and public.
Schedule appointments, and maintain and update appointment calendars.
Provide information about establishment such as location of departments or offices, employees within the organization, or services provided.
Participate in regular individual and team meetings with supervisor. Attend informational and administrative meetings which may include all staff and team meetings, consultation with other staff and required trainings.
Continually increase level of cultural sensitivity, awareness and competency.
Unload and sort courier items and/or office supplies as needed.
Meets standards for productivity, accuracy/quality of work, customer service and team work as defined in the Performance Evaluation.
Meets standards for attendance following the department’s call-in policy for any unscheduled absences.
High school diploma/GED or equivalent.
Previous experience/formal education preferably in a clinical setting.
Prior experience working as a receptionist preferably in a mental health setting.
Ability to perform essential functions of job without creating a direct threat to the safety of self or others.
Good computer skills including a functional knowledge of Outlook, Word and Excel, 10-key, telephone skills and electronic record systems. Ability to master proprietary software which may include on-line scheduling and billing. Must be able to keyboard 45 wpm. Knowledge and previous experience with office equipment including photocopying, faxing and scanning etc.
Demonstrates effective communication skills and maintains a cooperative working relationship with others in a culturally diverse environment. May require fluency in another language and experience in a specific culture.
May require ability to work some evenings and/or weekends.