The Billing Clerk performs a variety of moderately difficult and advanced administrative and clerical duties to support office operations and to maximize branch revenue and profitability.
ESSENTIAL DUTIES :
Process all billing duties to insure accurate invoices for each individual customer, working closely with sales staff to understand customer agreements. Prepare bills in preparation of mailing to customers.
Perform advanced credit checks for large potential accounts to support the operation of the credit administration process. Providing the potential customer with the proper documents, a credit application, and/or a credit card authorization form for future business. Including, maintain a credit application and credit report file for future business.
Participate in collection activities, placing calls to large past-due accounts to request payment, to maximize revenue from past-due or problem accounts. Complying with customer request at time of notification of past-due accounts, such as missing invoices, or lien releases.
Perform accounts payable activities. Match bills to purchase orders, identifying and rectifying problems and insuring that correct items and quantities have been received. Perform accounts payable coding. Generate accounts payable checks and mail checks to vendors in a timely fashion. Answer vendor inquiries relating to accounts payable matters and reconcile discrepancies. Perform research and provide answers to vendor and/or internal accounts payable inquiries.
Perform accounting related administrative duties, such as assisting in the preparation of periodic financial statements.
Create and maintain all rental/sales/job related files. Perform related filing and file retrieval, as required.
Process incoming mail, distributing mail to branch personnel in a timely manner. Prepare outgoing mail for transmittal to the postal service.
Perform other miscellaneous duties as assigned by the Office Manager.
Requires excellent oral and written communication skills to effectively communicate with employees, customers, and personnel at other branch offices and headquarters.
Requires the ability to use a personal computer and word processing, spreadsheet, and AS400 related business operations software.
Requires knowledge of and the ability to use a variety of standard office equipment such as a 10-key calculator, telephone, and facsimile machine.
Requires education generally equivalent to a high school diploma. It is desirable for the incumbent to have attained additional business related education.
Requires 1 to 3 years of administrative/office work experience. Prior billing experience is a plus.
It is desirable for the incumbent to have previous experience in the construction industry.