Billing Coordinator
Hussmann and affiliates - Urbandale, IA

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Since 1906, Hussmann has been helping retailers preserve and display fresh foods. Today, Hussmann is a world leader in manufacturing, selling, installing and servicing merchandising equipment and refrigeration systems to customers throughout the world.

Hussmann serves a wide variety of customers involved in the global cold chain. These include supermarkets, mass merchants, warehouse clubs, convenience stores, drug stores, and foodservice establishments.

Hussmann creates value for customers in the areas of merchandising, food safety, shelf live extension, sustainability and the life cycle value. Hussmann is focused on addressing the needs of its customers, providing solutions that provide superior value for their business.

This position is responsible for project set-up, progress monitoring, and customer billing. This person works closely with Project Managers and customers, to ensure the projects are completed on time. The role is responsible for working with a multiple project portfolio issuing 1 or 2 subcontracts per project where Hussmann is normally a sub-contractor

Setup project in business system based on Sales to Operations transition documents

Assist in the initiation and tracking of contract projects to ensure compliance and successful completion date

Prepare invoices for billing and any additional documentation required for billing purposes

Assist Project Managers and Project Developer with the preparation of submittals and operations/maintenance manuals

Works with the Project Manager and assists in forecasting of projects

Processes invoices and validates according to project contract documentation

Gathers and records information to assist with process compliance monitoring

Initiates, processes and tracks progress of contracting business unit claims

Initiate documents for purchase orders, subcontracts and change orders

Insures compliance of Delegation of Authority and Sarbanes and Oxley

Comprehend Customer Contracts to determine the need for project specific documents

Assists Project Manager with project cost at completion forecast

Coordinate with customers on contract documentation including tax documents, purchase orders and general information

Communicates effectively with other team members concerning problems, obstacles, issues and information needs

Train other team members for the role of Project Administrator

Coordination of various staff for accurate and timely recording of project costs, including timesheets, daily reports, etc.

Schedule internal project team meetings

Validates and reconciles project cost data in business system to the project forecast

Other duties as assigned

Required Skills

Associates of Arts degree; or two years of related experience and/or training; or equivalent combination of education and experience

Accounting experience required

Must interact with customers in a friendly manner

Ability to read and comprehend construction contract terms and conditions

Ability to writes professional business correspondence

Basic to intermediate computer skills, including experience with Outlook, Word, and Excel

Experience with construction estimating, a plus

Experience with construction licensing, a plus

If you share our passion for inspiring progress, then you belong with Hussmann. Hussmann is committed to a diverse workforce and is an Equal Opportunity Employer

Required Experience