Billing Coordinator
Moxie Interactive, Inc. - Los Angeles, CA

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Job function : The Billing Coordinator is responsible for all billing and other financial coordination for 5 divisions of the account. In this position you will act as liaison between the Moxie corporate, financial and account management teams in order to manage and follow up on the financial controls, updates, reconcile discrepancies, forecasting and outstanding needs for the account.

Assist with the vendor billing process

- Invoice requests

- Manage DoubleClick invoices

- Communicate outstanding needs back to account teams on a monthly basis for reconciliation

- Assist individual teams with cost auditing, vendor billing, as needed

- Consolidate multiple reports received from various departments and provide to account divisions, proactively follow up to ensure timely delivery

Assist in establishing and communicating financial controls:

- Help establish consistent Input within our IOs

o Placement naming convention

o Ad Serving (DBLCK, VINDICO)

o Research Line Items

- PO Trackers – helping us understand and keep track


Assist Ad Ops team with Project work

Maintain financial calendar of all deliverables for full team and own timelines associated

Responsible for creating Report Glossary or Handbook

Assist with New Hire Onboarding process: systems set-ups, training, new hire binder creation, internal process & procedures

Systems automation: POV and if appropriate, execution, on stream lining anything related to billing ex, suggestion of master DCLK funds pool

Distribute all major process/procedure documents, changes that affect L'Oreal to team and act as go-to for questions, escalation