Billing Specialist
Billing Specialist - Vienna, VA

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Our office currently has a opening for a BIlling Specialist to work in our accounting department in Vienna,

General Description
Reporting to the Billing/Project Control Manager, the Billing Specialist works with Accounting and Project Management staff to prepare monthly invoices.

Requires a knowledge and understanding of accounting terminology, account and transaction codes, and procedures for billing and project cost tracking in a computerized accounting environment for professional service industry.


  • Responsible for proper set up of Project File, Billing Terms, and other related information in Deltek Vision.
  • Generate and distribute General Time Reports to Project Managers bi-weekly and perform labor transfers at the Project Managers direction.
  • Prepare client billings utilizing Deltek Vision and other supporting reports & schedules.
  • Generate final billing reports to Project Managers and Management.
  • Create and file electronic copies of client invoices.
  • Interact with project managers and external clients on matters which relate to the process of contract billing.
  • Analyze and enter subcontract/consultant invoices in Deltek Vision in accordance with agreements.
  • Perform other duties as assigned.


  • Bachelor’s degree in Accounting/related field or 2-3 years’ Accounting experience in professional services industry.
  • 1-2 years of experience in Deltek Vision Billing module or accounting in an Architectural firm.
  • Strong organizational skills and disciplined accuracy are required.
  • Ability to manage time, deadline oriented, and take initiative (self-starter).
  • Proficient in MS Excel.

Salary range: $45,000 - $50,000